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Bavarian Nordic

Payroll Administrator

ON, Canada
Durham, ON, Canada

Salary Range: $80k - $110k · Full-time

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Job details

Pay: Salary Range: $80k - $110k
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 3+ years of payroll experience, including automated payroll processing
Posting language: English
Posted: Nov 4, 2026

Original job description

Protecting our tomorrow

Job Title: Payroll Administrator

Location: Greater Raleigh/Durham or East Coast Preferred

Department: Finance

Reports To: Director, North America Finance

Salary Range: $80k - $110k

About Bavarian Nordic

Bavarian Nordic is a global vaccine company focused on helping to protect lives through innovative vaccines, public health partnership, and expanded access to disease prevention.

We work across emerging infectious diseases, travel health, and public health preparedness to help communities, healthcare providers, pharmacies, and health systems improve vaccine awareness, access, and delivery.

With a growing commercial portfolio and strong global partnerships, Bavarian Nordic is evolving how vaccines are supported across healthcare ecosystems - combining scientific innovation with customer engagement, education, and public health impact.

Position Overview

As our new Payroll Administrator, you will be a member of a Finance team of six, with responsibility for both payroll administration within the payroll system and the related payroll accounting in Microsoft Dynamics D365 across North America (U.S. and Canada). You will undertake a broad range of payroll-related tasks and provide solid administration/processing knowledge of applicable U.S. and Canadian payroll requirements (e.g., federal, state, provincial, and local overtime and tax laws), including garnishments. You must be able to work in a fast-paced environment and work well with people at all levels both internal and external.

You will work within Bavarian Nordic’s North American operations (U.S. and Canada) with 170+ employees in a Finance department established in 2023. As Payroll Administrator, you will be an important part of the ongoing alignment and improvement of payroll activities, tools, and processes. You will report to the Director of North American Finance.

Key Responsibilities

Process timely, accurate payroll for hourly and salaried employees under general supervision, maintaining related records and accounting
Ensure compliance with U.S. and Canadian payroll laws, including federal, state, provincial, and local taxes, statutory deductions, contributions, and reporting requirements
Prepare payroll reports and support audits of payroll records and related general ledger accounts
Lead the annual 401(k) audit with support from the Director of North American Finance, coordinating requests, preparing documentation and reconciliations, and serving as the primary auditor contact
Review payroll entries made by others, including pay changes, benefit deductions, terminations, FMLA, applicable Canadian leaves, and other unpaid leave
Assist employees with payroll questions, deductions, benefits, PTO accruals, and pay issues
Process voluntary deductions, garnishments, levies, and court-ordered payments, ensuring timely remittance and reporting to the appropriate authorities
Manage payroll accounting in Microsoft Dynamics D365, ensuring accurate payroll postings, preparing salary, PTO, and benefits journal entries, and completing monthly, quarterly, and annual account reconciliations
Review U.S. and Canadian T&E expenses for documentation, approvals, coding, and policy compliance; process reimbursements, including through payroll, and ensure accurate recording and reconciliation in D365
Identify and implement improvements across payroll administration, accounting, and reconciliations to strengthen accuracy, efficiency, and scalability
Partner with commercial leadership to calculate performance commissions

Qualifications

3+ years of payroll experience, including automated payroll processing
Working knowledge of payroll accounting, financial system postings, and monthly, quarterly, and annual account reconciliations
Proficiency in HRIS systems and strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, and data validation for payroll analysis, reconciliations, and financial reporting
Experience with TriNet, Empower 401(k), and Microsoft Dynamics D365 preferred
Strong communication and internal customer service skills, with the ability to deliver accurate, timely payroll in a deadline-driven environment
Initiative, a continuous improvement mindset, and adaptability to develop new skills and assume broader responsibilities as the company grows
A flexible communication style and cultural awareness when collaborating across functions and countries

Location and travel

Proximity to our office in Durham, NC, is preferred but not required
Occasional travel may be required for Finance team meetings and in-person meetings with the local team

Why Join Us

Join a mission-driven global vaccine company at a pivotal stage of growth and evolution. At Bavarian Nordic, you’ll have the opportunity to help shape innovative commercial programs, support public health initiatives, and contribute to how vaccines are accessed across healthcare channels.

We foster a collaborative, entrepreneurial culture where cross-functional partnership, creativity, and impact are valued alongside scientific excellence.

Bavarian Nordic is an Equal Opportunity Employer. All qualified applications will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

For more information, visit www.bavarian-nordic.com

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More about this job

Responsibilities

Process accurate payroll for U.S. and Canadian employees, maintain compliance with applicable payroll laws, support employees, and manage payroll accounting and reconciliations in Microsoft Dynamics D365. Lead the annual 401(k) audit, review expenses and reimbursements, calculate commissions, and improve payroll processes and controls.

Requirements

Requires at least three years of payroll experience, including automated payroll processing, and working knowledge of payroll accounting and account reconciliations. Candidates should be proficient with HRIS systems and Excel; experience with TriNet, Empower 401(k), and Microsoft Dynamics D365 is preferred.

Skills

Payroll Processing
U.S. And Canadian Payroll Compliance
Payroll Accounting
Microsoft Dynamics D365
HRIS Systems
Excel
Account Reconciliation
Payroll Reporting
401(k) Audits
Garnishments And Levies
Expense Review And Reimbursement
Commission Calculations
Process Improvement
Financial Reporting
Employee Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administration
Automated Payroll Processing
U.S. Payroll
Canadian Payroll
Payroll Compliance
Federal, State, Provincial, And Local Taxes
Statutory Deductions
Garnishments
Levies
Court-Ordered Payments
Payroll Accounting
Microsoft Dynamics D365
HRIS
Excel
PivotTables
XLOOKUP
VLOOKUP
SUMIFS
Data Validation
Account Reconciliations
Payroll Reporting
401(k) Audit
TriNet
Empower 401(k)
Travel And Expense
Commission Calculations
FMLA
PTO Accruals
Financial Reporting
Process Improvement

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