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Added 10 mins ago
MT
Curriculum Administrative Assistant
Mamu Tshishkutamashutau Innu Education
Happy Valley-Goose Bay, NL
- Full-time
This position plays a key role in providing dependable office support that lets the Curriculum team spend their time on students, schools and the honouring of Innu culture, traditions and…
Added 10 mins ago
MT
Curriculum Administrative Assistant
Mamu Tshishkutamashutau - Innu Education
Happy Valley-Goose Bay, NL
- Full-time
This position plays a key role in providing dependable office support that lets the Curriculum team spend their time on students, schools and the honouring of Innu culture, traditions and…
Added 1 hour ago
B
Future Opportunities - Concierge
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Toronto, ON
- Full-time
The Concierge is responsible for providing access and reception services to all visitors to the property and assisting residents with inquiries by providing personalized assistance and…
Added 1 hour ago
Dispatcher, Protective Services
University of Saskatchewan
Saskatoon, SK
Provides reception and client service support to other departments as required.
Added 2 hours ago
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Unit Clerk
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Provides reception and clerical support to a unit/department.
Added 11 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 14 hours ago
MH
Medical Office Assistant/Receptionist
Myrtle HR Consulting
St. Paul, AB
- Full-time
…first point of contact while providing essential administrative support to physicians and clinic staff. We are looking for someone who takes pride in delivering exceptional customer…
Added 18 hours ago
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Receptionist
DSV - Global Transport and Logistics
Montreal, QC
- Full-time
As a receptionist, you will be responsible for answering inquiries and providing information to the public, customers, and visitors of the assigned department or organization. Operating…
Added 20 hours ago
S
Legal Administrative Assistant (Family)
SNLAW
Vancouver, BC
- Full-time
Role Description The Legal Administrative Assistant is a full-time, on-site role based in Vancouver, BC. This position supports lawyers and legal staff by preparing and formatting legal…
Added 20 hours ago
CS
Office Manager - Non-Union - 1.0 FTE (7 hours per day) - Permanent- Fairview School - #4176
Chinook School Division #211
Swift Current, SK
- Full-time
The Chinook School Division is proud to serve nearly 6,000 students in 62 schools, with over 1,000 collegial and student-centered teachers and support staff. We are a vibrant and…
Added 21 hours ago
SC
Semester 1 LTO - 1 Period Special Education - Learning Centre
Simcoe County District School Board
Bradford, ON
- Full-time
Guided by the principles of dignity, individualization and inclusion, the Simcoe County District School Board (SCDSB) is committed to creating an equitable and inclusive environment that…
Added 21 hours ago
SC
Semester 1 LTO - 2 Periods I/S Math
Simcoe County District School Board
Bradford, ON
- Full-time
Guided by the principles of dignity, individualization and inclusion, the Simcoe County District School Board (SCDSB) is committed to creating an equitable and inclusive environment that…
Added 22 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 23 hours ago
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Customer Service Representative
ADM
Montreal, QC
- Full-time
This position requires on-site presence five days per week at our Mill Street facility in Montreal
Added 1 day ago
SA
Executive Assistant
Stelumar Advanced Manufacturing Inc.
Canada
- Full-time
Direct reception and administrative support staff, as applicable
Added 1 day ago
LA
French Bilingual Legal Aid Worker (17 months)
Legal Aid Ontario
Toronto, ON
- Contract
This position is 100% onsite at the locations listed above. The successful candidate(s) must be able to commute to the office(s) and work in person on a full‑time basis.
Added 1 day ago
Coordinator, Logistics & Administration
Talent Acquisition - Achev
Richmond Hill, ON
The Coordinator, Logistics & Administration, reports to the Manager and will supervise the administrative/reception and assessment staff at York Simcoe Durham locations to ensure smooth…
Added 1 day ago
WR
Administrative Assistant
Windsor Regional Hospital
Windsor, ON
- Full-time
Reporting to the Chief Executive Officer and the Manager, Operations & Governance, the Administrative Assistant plays a key role in providing administrative and clerical support to the…
Added 1 day ago
VA
Veterinary Receptionist, Client Care, North Shore Animal Hospital
VCA Animal Hospitals
North Vancouver, BC
- Full-time
North Shore Animal Hospital is currently welcoming a fixed-term full-time Veterinary Receptionist, Client Care to join our team. This is an exceptional opportunity for an organized,…
Added 1 day ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 1 day ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 1 day ago
Administrative Assistant
Winnipeg Regional Health Authority
Brandon, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 1 day ago
IH
Administrative Services Assistant | Mental Health Substance Use
Interior Health Authority
Williams Lake, BC
- Full-time
Williams Lake Mental Health Services has an exciting opportunity for a permanent full-time Administrative Services Assistant to join their team! This position will be located at Cariboo…
Added 1 day ago
CH
Receptionist - Full-time
CBI Health
Calgary, AB
- Full-time
This is a full-time position working Monday- Friday: 11:30am - 7:30pm and Saturdays: 8:30am - 12:30pm.
Added 1 day ago
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Human Resources Assistant
Baycrest
Toronto, ON
- Full-time
The individual in this role is required to be on-site 5 days per week

Baycrest

Human Resources Assistant

Toronto, ON, Canada

The salary range for this position is $52,279 to $65,349 per year. · Full-time

Apply on LinkedIn About employer

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Job details

Pay: The salary range for this position is $52,279 to $65,349 per year.
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Baycrest Corporate Centre for Geriatric Care

has an exciting opportunity for a

HR Assistant

Human Resources

Posting Number: 10360

Position Type: Full Time

Shift Type: Day (on-site)

Bi-Weekly Hours: 75 Hours, 7.5 hrs/shift

Union: Non-Union

Date Posted: November 10, 2026

Internal Closing Date: November 19, 2026

About Us

The Baycrest Corporate Centre for Geriatric Care (BCCGC) serves as the corporate head office for the Baycrest Seniors Care family of companies, supporting our hospital, long-term care home, research centre, education programs and residential living communities. As the administrative and organizational hub of a system fully dedicated to aging and brain health, BCCGC brings people, our shared values and system-wide services together to strengthen care and experiences for older adults.

Grounded in the values of being inclusive, collaborative, ambitious, respectful and excellent, BCCGC fosters an environment where teams thrive and collaboration drives success. From enterprise planning to day-to-day operational support, BCCGC helps ensure the Baycrest vision - a world where every older person lives with purpose, fulfilment and dignity - comes to life.

Job Summary

Reporting to the Manager of Talent Acquisition and HR Shared Services Centre, the HR Assistant serves as the first point of contact for employees and visitors to the HR department, ensuring a positive and professional experience. In addition to greeting and assisting individuals, the role supports daily HR operations, including recruitment, employee engagement, total rewards, labor relations, and organizational effectiveness. By coordinating tasks across teams and helping manage HR processes, the HR Assistant contributes to the smooth and efficient operation of the department, ensuring that HR services are delivered effectively and aligned with organizational needs.

The individual in this role is required to be on-site 5 days per week.

Responsibilities include but are not limited to:

Reception & Employee Inquiries
- Provide reception services by greeting and assisting employees, managers, and prospective candidates in person, via phone, or email.
- Serve as a primary point of contact for HR-related inquiries, such as confirmation of employment, payroll issues, benefits questions, and policy clarifications. Provide prompt and accurate responses using pre-defined policies, tools, etc.
- Assist employees with benefits-related questions, enrollment, and changes to benefits as needed.
- Direct more complex or sensitive questions to senior-level HR staff or management as needed.
- Maintain a professional and approachable demeanor in all interactions with employees, managers, and candidates, representing the HR department with a high level of customer service.
Administrative Support & Document Preparation
- Provide administrative support to the HR department, including preparing employee letters, using pre-approved templates, and assisting with documentation related to HR processes.
- Provide administrative support to the HR Directors, including monthly corporate credit card reconciliations and coordinating meetings and related logistics.
- Assist with managing HR-related correspondence, ensuring timely delivery and response of important information to employees, managers, and external partners (examples: work permits, vulnerable sector checks, casual status, etc).
- Manages any legal requests received, coordinating payment, scanning necessary documents from the employee file, obtaining any required information from various departments within HR.
Electronic Data and Paper File Management
- Maintain and organize departmental files, employee records and HR documentation ensuring that all documentation is up to date and accessible for HR staff ensuring compliance with all applicable regulations.
- Perform regular audits of HR files to ensure that required documentation is properly collected, filed, and maintained.
- Ensure the integrity and confidentiality of employee files, records, and sensitive HR information at all times, in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other confidentiality regulations.
- Assist with the transition of paper files to electronic formats (where applicable) as part of ongoing efforts to improve document management systems.
Recruitment and Onboarding
- Coordinate new hire onboarding, ensuring a smooth and welcoming experience for new employees by preparing orientation materials and organizing orientation schedules.
- Track new hire documentation, ensuring that all forms are completed and filed in a timely manner.
Office Management and Operational Support
- Assist in the preparation and processing of employee payroll, ensuring accuracy and compliance with company policies. Verify timesheets, track attendance, and respond to payroll inquiries.
- Handle the timely processing of invoices. Communicate with external vendors and internal finance teams to resolve any discrepancies.
- Manage the ordering, tracking, and inventory of office supplies and HR-related materials, to ensure the department has necessary items for daily operations.
- Act as Fire Captain in accordance with safety and emergency preparedness policies
- Provide general office management support, including coordinating maintenance of office equipment, managing mail, and ensuring a clean and organized work environment.
- Perform additional tasks as assigned by the HR Manager or senior HR staff to support the overall goals and operations of the HR department.

Qualifications

Post-secondary diploma or equivalent experience in Human Resources or related field.
Human Resources designation (e.g., CHRP, or working towards) is an asset but not required.
Minimum 3 months of experience in an HR-related or administrative role, typically gained through a co-op, internship, or similar program, ideally in a healthcare or regulated industry.
Experience with HR software (e.g., HRIS, Applicant Tracking Systems) is preferred.
Strong skills in Microsoft Office.
Knowledge of Ontario’s Employment Standards Act (ESA) and The Personal Information Protection and Electronic Documents Act (PIPEDA).
Working knowledge of unions and collective agreements is preferred.
Comfortable using printers, fax machines, scanners, etc.
Excellent organizational, multitasking, and time-management skills.
Strong verbal and written communication skills with a customer orientation
Ability to maintain confidentiality and handle sensitive information with discretion.
Detail-oriented with a strong focus on accuracy and compliance.
Ability to work independently and collaboratively in a fast-paced environment.

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

The salary range for this position is $52,279 to $65,349 per year.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.

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More about this job

Responsibilities

Provide reception and customer service for HR inquiries, and support recruitment, onboarding, benefits, payroll, and other daily HR operations. Maintain confidential employee records, prepare HR documents, coordinate administrative tasks, and assist with office operations and safety procedures.

Requirements

A post-secondary diploma or equivalent experience in human resources or a related field is required, along with at least three months of HR-related or administrative experience. Candidates should have strong Microsoft Office, organizational, communication, accuracy, and confidentiality skills; HR software experience and knowledge of Ontario employment standards, privacy requirements, unions, and collective agreements are preferred.

Skills

Human Resources Administration
Reception
Employee Relations
Benefits Administration
Recruitment
Onboarding
Payroll Support
HRIS
Applicant Tracking Systems
Microsoft Office
Records Management
Confidentiality
Employment Standards Act Knowledge
PIPEDA Compliance
Organization
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HR Shared Services
Talent Acquisition
Employee Engagement
Total Rewards
Labor Relations
Organizational Effectiveness
Recruitment
Onboarding
Benefits Administration
Payroll
HRIS
Applicant Tracking Systems
Microsoft Office
Employment Standards Act
PIPEDA
Collective Agreements
Employee Records
Document Management
Timesheets
Attendance Tracking
Invoice Processing
Credit Card Reconciliation
Customer Service
Confidentiality
Healthcare
Fire Safety
Office Management

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