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Added 23 mins ago
CO
Job ID #32266: Manager, Vacant Unit Tax & General Revenue
City of Hamilton
Hamilton, ON
- Full-time
Reporting to the Director, Revenue Services, the Manager, Vacant Unit Tax & General Revenue provides strategic and operational leadership for the City’s Vacant Unit Tax Program, other…
Added 23 mins ago
CO
Job ID #32259: Tax Registration Officer
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
…issues forward to Tax Billings & Collections Administrator, Manager and/or…
Added 38 mins ago
NB
Branch Manager
National Bank of Canada
Dolbeau-Mistassini, QC
- Full-time
As an Advice Centre Manager, you’ll manage your branch and play a strategic role by guiding your team and helping each member achieve their objectives. With an approach focused on listening…
Added 38 mins ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 38 mins ago
NB
Branch Administrator
National Bank of Canada
Oakville, ON
- Full-time
Provide administrative support to the Regional Manager on a variety of tasks
Added 38 mins ago
NB
Wealth Associate
National Bank of Canada
Ancaster, ON
- Full-time
…400,000 clients in about 100 branches. Reporting to the regional manager, you will team up with a wealth advisor to offer an exceptional client experience. Collaboration and partnership…
Added 38 mins ago
NB
Senior Manager Commercial Banking and Real Estate
National Bank of Canada
Brossard, QC
- Full-time
As a Senior Account Manager commercial Banking at National Bank, you will be responsible for growing the portfolio of business clients entrusted to you. Your complex and varied tasks will…
Added 38 mins ago
NB
Senior Advisor, Program Governance
National Bank of Canada
Montreal, QC
- Full-time
Working closely with the Commercial Financing Transformation Program Manager (Pillar 5), pillar leaders, initiative owners and delivery teams, you contribute to the operation and evolution…
Added 38 mins ago
G
Marketing Associate Intern, Severe Asthma & Nasal Polyps - Mississauga or Montreal
GSK
Hamilton, ON · Mississauga, ON · Oakville, ON · Toronto, ON · Montreal, QC
- $31,980 to $79,950 CAD / year
- Full-time
…requiring 2-3 days in office and reports directly to the Marketing Manager, Severe Asthma & Nasal Polyps. This position will be based in either our GSK Mississauga or Montreal office…
Added 1 hour ago
K
Manager, International Corporate Tax
KPMG
Montreal, QC
- Full-time
Master's degree in Taxation, International Tax, Law, Accounting, Finance, or a related field.
Added 2 hours ago
TH
Administrative Co-Ordinator - Haematology/Oncology
The Hospital for Sick Children
Toronto, ON
- Full-time
…the areas of administration, academic, clinical, research, finance, and sectional/divisional activities in the Division of Haematology/Oncology, Department of Paediatrics. The…
Added 2 hours ago
R&
Tax Manager
Robertson & Company Ltd.
Mississauga, ON
- Full-time
Completion of the In-Depth Tax Program or equivalent advanced tax training
Added 2 hours ago
QR
Responsable des succursales / Branch Manager Canada Quiz Room & Bomb Squad Canada
Quiz Room
Montreal, QC
- Full-time
Manager les équipes terrain des 8 centres : formation et accompagnement des responsables de centres et des Quiz master à distance et via des visites terrain régulières
Added 3 hours ago
T
Senior Manager, Commercial Operations
Takeda
Toronto, ON · CAN - Toronto Head Office
- Full-time
The Senior Manager, Commercial Operations leads the operating rhythm, governance, and cross-functional execution that enable the effectiveness of the Canadian commercial organization and…
Added 4 hours ago
AH
Patient Care Manager
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…health care and want to make a difference, this Patient Care Manager position might be right for you. The Glenrose Rehabilitation Hospital (GRH) is the largest freestanding tertiary…
Added 4 hours ago
AH
Manager
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
Classification: Manager Union: Exempt Unit and Program: PCU 71 Transition and 72 Medicine Primary Location: Foothills Medical Centre Location Details: As Per Location Temporary Employee…
Added 4 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 5 hours ago
PL
Administrative Assistant
Pomeroy Lodging
Calgary, AB
- Full-time
…comprehensive administrative assistance to the Areas Operations Manager/General Manager. This includes handling a variety of tasks related to organization and communication, requiring…
Added 5 hours ago
PC
Senior Account Manager
Provincial Credit Union
O'Leary, PE
- Full-time
We’re looking for a Senior Account Manager to join our Business Services team and manage a complex portfolio of commercial members. This is an opportunity for an experienced business lender…
Added 6 hours ago
M
Senior Manager, Organic Growth
Mistplay
Toronto, ON
- $120,000 to $165,000 CAD / year
- Full-time
Mistplay is seeking a strategic and hands-on Senior Manager of Organic Growth to help build and scale the organic acquisition engine for our fast-growing rewarded gaming platform. This…
Added 6 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 6 hours ago
AG
Associate Director, Digital
Adelphi Group
Toronto, ON
- Full-time
Understanding of client/agency finance process; client billing and employee hours.
Added 6 hours ago
Manager, Corporate Reporting
Health Sciences North
ON · Sudbury, ON
Provide support to the Manager, Financial Planning and Program support with the preparation of the annual budget.
Added 6 hours ago
Manager, Corporate Reporting
Health Sciences North
ON · Sudbury, ON
Provide support to the Manager, Financial Planning and Program support with the preparation of the annual budget.
Added 6 hours ago
UO
Intermediate Specialist, Finance
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
…policies and funding requirements. Under the guidance of the Finance Manager, monitors financial transactions and activities to identify actual or potential financial risks, ensures…

Baycrest

Secretary, Administrative

Toronto, ON, Canada

The salary range for this position is $59,116 to $73,895 per year. · Temporary

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Job details

Pay: The salary range for this position is $59,116 to $73,895 per year.
Job type: Temporary
Apply by: Oct 14, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

The Baycrest Day Care Centre

has an exciting opportunity for a

ADMINISTATIVE SECRETARY

The Samuel Lunenfeld Mountainview Club

Posting Number: 10121

Position Type: Temporary FT (Up to 10 weeks)

Shift Type: Day shift, No weekends (subject to change)

Bi-Weekly Hours: 70 Hours, 7 hrs/shift

Union: Non-Union

Date Posted: October 7, 2026

Internal Closing Date: October 14, 2026

About Us

The Baycrest Adult Day Program (ADP) operates out of The Baycrest Day Care Centre and provides service to older adults who live in the community. The ADP is comprised of two programs separated both by client demographics and also by physical location. The ADP offers virtual programming as well.

The Samuel Lunenfeld Mountainview Club is located in the Kimel Family building and provides a secure environment for seniors with moderate to more advanced dementia.

The Freeman Family Day Centre is located in the Terraces building and provides service to older adults who are well, may be living with physical frailties, complex medical conditions, and/or mild cognitive impairment.

Both programs offer a full Kosher lunch and health services including personal and psychosocial support.

Job Summary

The Administrative Secretary supports assigned departmental personnel by performing administrative and secretarial services, including, but not limited to: providing accurate word-processing support by composing and/or editing a variety of documents; providing reception services; developing, organizing and maintaining electronic and paper filing systems that permit easy reference and rapid retrieval of information and records; performing functions that support effective and efficient departmental operations; scheduling meetings and calendars on behalf of assigned departmental personnel.

Responsibilities include but are not limited to:

Provide accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations, etc.
Drafting, editing and distributing correspondence (i.e. minutes, agendas, letters, memos, announcements, presentations, reports, letters of offer, letters of appointment/reappointment)
Schedules meetings, including: using Outlook Calendar to determine availability of internal attendees, coordinating logistics (room, catering, audio-visual equipment, etc.), preparing and distributing agendas/materials/documents.
Collaborates with others, as necessary, to ensure action items are completed in a timely manner.
Develops and maintains highly-organized electronic and paper filing systems that permit easy reference and rapid retrieval of information and records
Collects data for analysis; drafts and produces reports of the results.
Coordinates and provides administrative support to committees, task forces, etc. on behalf of the Clinical Manager
Collects data for analysis; drafts and produces reports of the results.
Coordinates travel arrangements for assigned departmental personnel, including flights, hotel and car reservations; prepares an itinerary of travel plans.
Reviews cost centre reports for charges and reports errors/omissions identified to Financial Services; follows up to resolve outstanding issues.
Submits eECFs to Human Resources, as required; follows up on issues.
Maintains payroll, ensures accuracy and coordinates ADP staffing coverage as needed.
Ensures payroll timesheets, as assigned, are accurately completed and submitted in a timely manner.
Ensures that client attendance is tracked and entered correctly in the Electronic Health Record.
Organizes, manages and orders office supplies.
Other duties as assigned.

Qualifications

Grade 12 education combined with 2 years community college (e.g. Centennial College – Office Administration – General) secretarial and or equivalent/relevant work-related experience.
Excellent keyboarding skills of 40 wpm, computer skills, including Outlook, MS Word, Excel, PowerPoint, Sharepoint and the Electronic Health Record is required
Demonstrated initiative and sound judgment in problem solving and decision making.
Previous healthcare experience preferred and/or a definite asset.
Previous training and working knowledge of medical terminology is a definite asset.
Superior interpersonal and communication skills both oral and written, combined with customer service approach, and the ability to handle requests in a professional, diplomatic and tactful manner.
Ability to work effectively with a range of stakeholders.
Ability to manage multiple competing priorities.
High Accuracy and attention to detail when performing a variety of tasks and the ability to adapt quickly to new situations and challenges.
Ability to thrive in a fast-paced, client-focused environment.

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

The salary range for this position is $59,116 to $73,895 per year.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.

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More about this job

Responsibilities

Provides administrative and secretarial support, including preparing correspondence and reports, managing calendars and meetings, maintaining filing systems, and coordinating committee and travel logistics. Supports departmental operations through payroll and staffing coordination, client attendance tracking, supply ordering, and follow-up on financial and human resources matters.

Requirements

Requires Grade 12 education combined with two years of community college education in a relevant area, or equivalent relevant work experience, and strong computer and keyboarding skills. Candidates should demonstrate sound judgment, excellent communication and customer service, accuracy, adaptability, and the ability to manage competing priorities; healthcare experience and medical terminology knowledge are assets.

Skills

Word Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Electronic Health Records
Scheduling
Records Management
Report Writing
Data Collection
Payroll Administration
Travel Coordination
Communication
Customer Service
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Secretarial Services
Word Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Electronic Health Record
Medical Terminology
Calendar Management
Meeting Coordination
Records Management
Confidential Correspondence
Report Writing
Data Collection
Committee Support
Travel Arrangements
Cost Centre Reports
Human Resources
Payroll
Staffing Coordination
Client Attendance Tracking
Office Supplies
Healthcare
Customer Service

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