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Added 8 mins ago
TC
Restaurant Management | Leadership
The Canadian Brewhouse
Regina, SK
- Full-time
Working closely with your General Manager to ensure all ordering and tasks are completed to successfully run the store
Added 8 mins ago
RD
Portfolio Advisor, Portfolio Construction & Practice Management
RBC Dominion Securities
Toronto, ON
- Full-time
You'll synthesize advice from firm investment groups (PAG, Alternatives, Global Manager Research, Mutual Fund Research, and strategy teams) into cohesive, practical guidance. The ideal…
Added 8 mins ago
PM
Administrative Assistant
Prairie Mountain Health
Erickson, MB
- Full-time
Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Added 8 mins ago
AC
Spécialiste En Approvisionnement
Aston Carter
Quebec, QC
- $100,000 to $140,000 CAD / year
- Full-time
…goods and services required for shipbuilding operations and programs. Working closely with internal stakeholders, the Procurement Specialist executes procurement activities across assigned…
Added 8 mins ago
PM
Clinical Service Leader - Physiotherapy
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Brandon, MB
- Full-time
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Added 8 mins ago
O
Sr. Manager, Product Management
OpenText
Waterloo, ON
- Full-time
OpenText is seeking a Senior Manager of Product Management to lead our multi-tenant OpenText Communications offering, currently represented by Core Communications.
Added 8 mins ago
O
Sr. Manager, Product Management
OpenText
Mississauga, ON
- Full-time
OpenText is seeking a Senior Manager of Product Management to lead our multi-tenant OpenText Communications offering, currently represented by Core Communications.
Added 8 mins ago
IH
Lead | Spreading Quality Improvement
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- Full-time
While administrative reporting will be to the Manager, of PQI, the overall reporting structure of the SQI Program is a matrix reporting relationship to the Joint SSC/IHA PQI Steering…
Added 8 mins ago
O
Sr. Manager, Product Management
OpenText
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- Full-time
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Added 8 mins ago
WF
Career Development Associate Store Team Leader (Assistant Store Manager) - Toronto
Whole Foods Market
Oakville, ON
- Full-time
…Career Development Associate Store Team Leader (Assistant Store Manager). The Career Development Associate Store Team Leader (CDASTL) is responsible for completing a structured leadership…
Added 9 mins ago
OC
Family Intervention Worker
Options Community Services
Surrey, BC
- Up to $32.03 CAD / hour
- Part-time
Options Community Services is a non-profit organization dedicated to delivering social services across the Southern Fraser region (Surrey, Delta, White Rock and Langley) from early…
Added 9 mins ago
Y
Member Experience Representative
YBC
Vancouver, BC
- $18.85 to $20.6 CAD / hour
- Full-time
As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities' most pressing social issues,…
Added 9 mins ago
ND
Coordinator
New Directions for Children, Youth, Adults, and Families
Winnipeg, MB
- $34.32 to $43.24 CAD / hour
- Full-time
New Directions is a social service agency offering a wide range of resources and services that foster people’s hopes and dreams and their community.
Added 24 mins ago
W
Product Manager Intern
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Vancouver, BC · Canada, BC, Vancouver
- Full-time
Product Manager Interns at Workday collaborate with scrum teams and cross-functional partners to help design, document, and evolve AI-powered SaaS products across our oCHRO and Financials…
Added 24 mins ago
PV
Store Assistant Manager (H)
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Smithers, BC
- Full-time
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Added 24 mins ago
UO
Senior Admissions Officer
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,881 to $5,255 CAD / month
- Full-time
…collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational…
Added 24 mins ago
WG
National Sales Manager
WGI Group
Brandon, MB
- Full-time
Reporting to the Senior Vice President, the National Sales Manager is responsible for managing the sales programs for the Rigid Frame, Frameless and Custom Fabrication divisions of the…
Added 24 mins ago
Y
CHILDCARE REGULAR STAFF
YWCA-Saskatoon
Corman Park No. 344, SK
- $16.78 to $18.42 CAD / hour
The YWCA Saskatoon is a dynamic team dedicated to positively impacting the lives of women, their families, and the community. YWCA Saskatoon is a vibrant organization providing inclusive…
Added 24 mins ago
Y
Development Coordinator
YWCA-Saskatoon
Corman Park No. 344, SK
- Full-time
The YWCA Saskatoon is a dynamic team dedicated to positively impacting the lives of women, their families, and the community. YWCA Saskatoon is a vibrant organization providing inclusive…
Added 24 mins ago
AR
Regional General Manager, North
ABC Recycling Ltd.
Burnaby, BC
- $140,000 to $180,000 CAD / year
To stay up to date with our latest company updates, partnerships, and community initiatives, please visit our website (www.abcrecycling.com) and follow us on social media.
Added 24 mins ago
Junior Accounts Payable Administrator, The Floor Show
Qualico Developments Canada Ltd.
Winnipeg, MB
Reporting to the Accounting Manager, as the Junior Accounts Payable Administrator you are responsible for accounts payable activities. You ensure the timely and accurate payment of invoices…
Added 38 mins ago
TF
Junior Accounts Payable Administrator, The Floor Show
The Floor Show Winnipeg
Winnipeg, MB
- Full-time
Reporting to the Accounting Manager, as the Junior Accounts Payable Administrator you are responsible for accounts payable activities. You ensure the timely and accurate payment of invoices…
Added 38 mins ago
BC
Engagement and Events Coordinator
British Columbia Schizophrenia Society
Vancouver, BC
- Full-time
Plan and implement outreach and community engagement strategies that increase awareness of BCSS programs, services, initiatives, and impact.
Added 38 mins ago
AC
Spécialiste En Approvisionnement
Aston Carter
Quebec, QC
- Full-time
…goods and services required for shipbuilding operations and programs. Working closely with internal stakeholders, the Procurement Specialist executes procurement activities across assigned…
Added 38 mins ago
TS
Front Line Worker
The Salvation Army in Canada
Ottawa, ON
- Part-time
…established procedures, referring to appropriate Centre and community resources and advocating on behalf of the client to other Centre staff or outside resources, as requested by…

Baycrest

Secretary, Administrative

Toronto, ON, Canada

The salary range for this position is $59,116 to $73,895 per year. · Temporary

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Job details

Pay: The salary range for this position is $59,116 to $73,895 per year.
Job type: Temporary
Apply by: Oct 14, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

The Baycrest Day Care Centre

has an exciting opportunity for a

ADMINISTATIVE SECRETARY

The Samuel Lunenfeld Mountainview Club

Posting Number: 10121

Position Type: Temporary FT (Up to 10 weeks)

Shift Type: Day shift, No weekends (subject to change)

Bi-Weekly Hours: 70 Hours, 7 hrs/shift

Union: Non-Union

Date Posted: October 7, 2026

Internal Closing Date: October 14, 2026

About Us

The Baycrest Adult Day Program (ADP) operates out of The Baycrest Day Care Centre and provides service to older adults who live in the community. The ADP is comprised of two programs separated both by client demographics and also by physical location. The ADP offers virtual programming as well.

The Samuel Lunenfeld Mountainview Club is located in the Kimel Family building and provides a secure environment for seniors with moderate to more advanced dementia.

The Freeman Family Day Centre is located in the Terraces building and provides service to older adults who are well, may be living with physical frailties, complex medical conditions, and/or mild cognitive impairment.

Both programs offer a full Kosher lunch and health services including personal and psychosocial support.

Job Summary

The Administrative Secretary supports assigned departmental personnel by performing administrative and secretarial services, including, but not limited to: providing accurate word-processing support by composing and/or editing a variety of documents; providing reception services; developing, organizing and maintaining electronic and paper filing systems that permit easy reference and rapid retrieval of information and records; performing functions that support effective and efficient departmental operations; scheduling meetings and calendars on behalf of assigned departmental personnel.

Responsibilities include but are not limited to:

Provide accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations, etc.
Drafting, editing and distributing correspondence (i.e. minutes, agendas, letters, memos, announcements, presentations, reports, letters of offer, letters of appointment/reappointment)
Schedules meetings, including: using Outlook Calendar to determine availability of internal attendees, coordinating logistics (room, catering, audio-visual equipment, etc.), preparing and distributing agendas/materials/documents.
Collaborates with others, as necessary, to ensure action items are completed in a timely manner.
Develops and maintains highly-organized electronic and paper filing systems that permit easy reference and rapid retrieval of information and records
Collects data for analysis; drafts and produces reports of the results.
Coordinates and provides administrative support to committees, task forces, etc. on behalf of the Clinical Manager
Collects data for analysis; drafts and produces reports of the results.
Coordinates travel arrangements for assigned departmental personnel, including flights, hotel and car reservations; prepares an itinerary of travel plans.
Reviews cost centre reports for charges and reports errors/omissions identified to Financial Services; follows up to resolve outstanding issues.
Submits eECFs to Human Resources, as required; follows up on issues.
Maintains payroll, ensures accuracy and coordinates ADP staffing coverage as needed.
Ensures payroll timesheets, as assigned, are accurately completed and submitted in a timely manner.
Ensures that client attendance is tracked and entered correctly in the Electronic Health Record.
Organizes, manages and orders office supplies.
Other duties as assigned.

Qualifications

Grade 12 education combined with 2 years community college (e.g. Centennial College – Office Administration – General) secretarial and or equivalent/relevant work-related experience.
Excellent keyboarding skills of 40 wpm, computer skills, including Outlook, MS Word, Excel, PowerPoint, Sharepoint and the Electronic Health Record is required
Demonstrated initiative and sound judgment in problem solving and decision making.
Previous healthcare experience preferred and/or a definite asset.
Previous training and working knowledge of medical terminology is a definite asset.
Superior interpersonal and communication skills both oral and written, combined with customer service approach, and the ability to handle requests in a professional, diplomatic and tactful manner.
Ability to work effectively with a range of stakeholders.
Ability to manage multiple competing priorities.
High Accuracy and attention to detail when performing a variety of tasks and the ability to adapt quickly to new situations and challenges.
Ability to thrive in a fast-paced, client-focused environment.

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

The salary range for this position is $59,116 to $73,895 per year.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.

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More about this job

Responsibilities

Provides administrative and secretarial support, including preparing correspondence and reports, managing calendars and meetings, maintaining filing systems, and coordinating committee and travel logistics. Supports departmental operations through payroll and staffing coordination, client attendance tracking, supply ordering, and follow-up on financial and human resources matters.

Requirements

Requires Grade 12 education combined with two years of community college education in a relevant area, or equivalent relevant work experience, and strong computer and keyboarding skills. Candidates should demonstrate sound judgment, excellent communication and customer service, accuracy, adaptability, and the ability to manage competing priorities; healthcare experience and medical terminology knowledge are assets.

Skills

Word Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Electronic Health Records
Scheduling
Records Management
Report Writing
Data Collection
Payroll Administration
Travel Coordination
Communication
Customer Service
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Secretarial Services
Word Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Electronic Health Record
Medical Terminology
Calendar Management
Meeting Coordination
Records Management
Confidential Correspondence
Report Writing
Data Collection
Committee Support
Travel Arrangements
Cost Centre Reports
Human Resources
Payroll
Staffing Coordination
Client Attendance Tracking
Office Supplies
Healthcare
Customer Service

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