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RM
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RM
M.L.T. Charge - Quality
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Baycrest

Specialist, Stewardship

Toronto, ON, Canada

The salary range for this position is $ 72,098 to 90,123 per year. · Internship

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Job details

Pay: The salary range for this position is $ 72,098 to 90,123 per year.
Job type: Internship
Apply by: Nov 18, 2026
Work location: This is a hybrid position requiring a minimum of three (3) days per week in the office, with the flexibility to work remotely on the remaining days
Posting language: English
Posted: Nov 11, 2026

Original job description

The Baycrest Foundation

has an exciting opportunity for a

Specialist, Stewardship

Posting Number: 10319

Position Type: Full Time

Shift Type: Day

Bi-Weekly Hours: 70 Hours

Union: Non-Union

Date Posted: November 11, 2026

Internal Closing Date: November 18, 2026

About Us

The Baycrest Foundation inspires giving to shape the future of aging and brain health. It connects generosity with purpose by supporting research, care, and education that improve the lives of older adults and their families.

Building on more than a century of leadership in aging and brain health, the Foundation empowers donors to advance breakthroughs in the prevention of cognitive decline and dementia, earlier detection and improved diagnostics, new treatments and therapeutics, and innovative approaches to dementia care.

Rooted in community and inspired by possibility, the Baycrest Foundation helps donors make a lasting difference in how people live, age, and thrive.

Job Summary

The Stewardship Specialist, as a member of the Philanthropy team, contributes to the successful operation of a comprehensive stewardship program, ensuring that the Foundation exceeds donor expectations in the ways that we acknowledge, recognize, engage and are accountable to our donors. The Foundation solicits funds from donors either through direct solicitation or through events.

This is a hybrid position requiring a minimum of three (3) days per week in the office, with the flexibility to work remotely on the remaining days.

Given the nature of fundraising and donor engagement activities, this role requires flexibility to work outside regular business hours, including evenings and weekends, to support and attend Foundation events, donor functions, committee meetings, and other related initiatives.

Key Responsibilities

Develop customized recognition plans for donors in collaboration with major gift, planned giving and mid-level giving officers based on Foundation recognition standards
Execute agreed-upon recognition, including overseeing the installation of physical recognition, liaising with vendors, adhering to required timelines
Create mock-ups and visuals for donors, working with vendors as appropriate
Overseeing the production of stewardship reports and other donor communications as deemed necessary
Contribute to the production of annual report, newsletter, and donor story features as required
Oversee execution of Donor Spotlight stories for web or Foundation / Hospital digital displays, in conjunction with Philanthropy team and MarComm
Edit and maintain accuracy of donor listings for annual report, Hall of Honour, and all donor materials
Maintain and monitor a stewardship calendar, ensuring compliance
Triggering and authoring personal acknowledgement and stewardship letters
Contribute to annual updates and ongoing maintenance to Hall of Honour wall and digital display by liaising with vendors, maintaining accurate records, etc
Review and revise all gift documentation for accuracy and compliance of terms, conditions, & donor information
Ensure data hygiene compliance, documenting all stewardship and recognition moves and donor preferences in database (Raiser’s Edge)
Review and provide recommendations for current recognition opportunities and standards, supporting development of updated recognition strategy

Qualifications

University degree or recognized or equivalent in a related field of study
Minimum three (3) years direct donor experience in the not-for-profit sector.
Excellent writing skills, particularly for fundraising
Excellent project management skills
Knowledge of principles and techniques relevant to major gift fundraising.
Experience working with volunteers is an asset.
Experience with InDesign and/or Photoshop an asset
Member of ADRP and/or AFP an asset
Proficient computer skills and the ability to work with Microsoft Office software including Word, Excel, Outlook, Power Point
Exceptional attention to detail, both in terms of data accuracy and creative aesthetics.
Ability to work independently and accurately as well as solve problems effectively
Excellent multi-tasking skills with the ability to handle competing priorities effectively in a busy and fluid work environment.

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

The salary range for this position is $ 72,098 to 90,123 per year.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.

Apply on LinkedIn About employer

More about this job

Responsibilities

Develop and deliver customized donor recognition plans, stewardship communications, reports, and stories, coordinating with philanthropy colleagues and vendors. Maintain accurate donor records and listings, oversee recognition displays and stewardship schedules, and review gift documentation and recognition standards for accuracy and compliance.

Requirements

A university degree or equivalent in a related field and at least three years of direct donor experience in the not-for-profit sector are required. Candidates should have strong fundraising writing and project management skills, knowledge of major gift fundraising, excellent attention to detail, and proficiency with Microsoft Office; experience with volunteers, InDesign or Photoshop, and membership in ADRP or AFP are assets.

Skills

Donor Stewardship
Donor Recognition
Fundraising Writing
Project Management
Major Gift Fundraising
Donor Communications
Gift Documentation Review
Data Accuracy
Database Management
Raiser’s Edge
Microsoft Office
InDesign
Photoshop
Vendor Coordination
Attention To Detail
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Donor Stewardship
Philanthropy
Fundraising
Major Gift Fundraising
Planned Giving
Mid-Level Giving
Donor Recognition
Stewardship Reports
Donor Communications
Annual Reports
Donor Stories
Hall Of Honour
Gift Documentation
Donor Preferences
Data Hygiene
Raiser’s Edge
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
InDesign
Photoshop
Project Management
Vendor Coordination
Volunteer Engagement
ADRP
AFP

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