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Added 2 mins ago
Manager, Program Operations
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Full-time
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$60,000 to $75,000 CAD / year
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Baylis Medical Technologies

Senior Office Administrator

ON, Canada
Mississauga, ON, L4W 5S4, Canada

Pay: This role has a base salary range of $50,000 CAD to $60,000 CAD.
Job type: Full-time
Experience: 3 to 5 years of experience in office administration or a similar role
Posting language: English
Posted: Jul 14, 2026

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Original job description

Your Impact Through Innovation

Front Desk & Office Presence

Greet employees, visitors, and vendors, directing them as appropriate
Manage incoming calls, messages, and general inquiries
Maintain a professional, organized, and welcoming front desk and office environment
Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations

Coordinate meeting room bookings, setup, and readiness
Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
Support day-to-day office flow and maintain common areas
Log and follow up on building-related requests with the Facilities team
Assist with workspace setup for new hires and internal moves

Administrative Support

Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)
Support preparation and submission of leadership expenses through the company’s expense system
Assist with petty cash tracking and basic reconciliation
Coordinate incoming and outgoing mail, including internal distribution between buildings

Employee Experience & Corporate Activities

Support onboarding logistics at the site level (workspace setup, coordination)
Coordinate CEO/new hire welcome meeting logistics and invitations
Maintain and update digital signage (e.g., new hires, announcements, headshots)
Support the Office Manager with Corporate events

Systems & Access

Maintain and update building access (e.g., access cards, guest passes)
Support office security processes in coordination with Facilities and IT
Maintain accurate records related to access and security systems

Other duties as required

Your Unique Expertise

Required Skills:

Completion of post-secondary education in Business Administration or a related field
3 to 5 years of experience in office administration or a similar role
Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur
Strong organizational and time management skills
Professional, approachable, and service-oriented
Strong communication skills across all levels
Proficiency in Microsoft Office
Ability to manage multiple priorities and follow through independently
High attention to detail

Asset Skills:

Experience in a corporate or multi-site office environment
Experience supporting leadership or coordinating office-wide activities
Familiarity with office systems (e.g., access control, visitor management, digital signage tools)

Our Distinctive Edge

Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.
Work-life integration: Embrace a well-balanced work-life rhythm, empowering you to thrive both personally and professionally.
Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.
Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.
Rewards that count: Reap the benefits of our comprehensive rewards package, including tuition reimbursement and a health spending account.
Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities – fostering camaraderie and fun.

Our Impact

Baylis Medical Technologies is a leader in the development and manufacturing of innovative medical devices in the fields of radiology and cardiovascular. Headquartered in Canada, the company also provides contract manufacturing services to some of the world’s leading medical device companies.

Baylis Medical Technologies is an equal opportunity employer and encourages applications from all qualified individuals.

Please inform us if you require any accommodation during the recruitment process.

Take the Leap

We are looking for talented individuals, like yourself, to join Baylis Medical Technologies and make a meaningful impact in the lives of patients. Be part of our mission to revolutionize patient care through cutting-edge technology and breakthrough solutions.

Are you ready to join us? Apply today and let’s shape the future of healthcare together!

Want an inside look at careers and life at Baylis? See all our current job opportunities here and follow us on LinkedIn!

While we thank all applicants, only those being considered for an interview will be contacted.

This role has a base salary range of $50,000 CAD to $60,000 CAD. Final offers are determined based on individual skills, experience, qualifications, location, and other job-related factors.

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More about this job

Responsibilities

The Senior Office Administrator manages daily front desk operations, visitor coordination, and office environment maintenance. They also provide administrative support to leadership, assist with onboarding logistics, and oversee office security and supply management.

Requirements

Candidates must have post-secondary education in Business Administration and 3 to 5 years of relevant office administration experience. Proficiency in Microsoft Office and experience with expense management systems like SAP Concur are required.

Skills

Office administration
Expense management
SAP Concur
Organizational skills
Time management
Communication skills
Microsoft Office
Attention to detail
Visitor management
Meeting logistics
Petty cash reconciliation
Access control
Digital signage
Customer service
Facility coordination

Benefits

Complimentary shuttles
Subsidized transit options
Volunteering day off
On-site training
Workshops
Personal development
Tuition reimbursement
Health spending account
Employee-led clubs

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Front Desk
SAP Concur
Expense Management
Microsoft Office
Facility Management
Onboarding
Visitor Management
Access Control
Digital Signage
Petty Cash
Medical Devices
Corporate Operations
Administrative Support
Logistics
Time Management
Communication
Organizational Skills

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