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Added 12 mins ago
Director of Strategic Partnerships
Via
Vancouver, BC
Act as a trusted advisor and consultant to partners at the most senior levels, translating their ideas and community needs into revenue opportunities and driving decisions that shape…
Added 12 mins ago
Senior Director, Patent Analysis & Reverse Engineering
J.S. Held LLC
Ottawa, ON
Full-time
We are seeking a highly motivated individual to join our expanding team as a Senior Director in our Patent Analysis and Reverse Engineering division. This role combines strategic leadership…
Added 12 mins ago
Senior Product Manager - Commercial & Contract Management, Construction & Engineering
IFS
Ottawa, ON
Full-time
We are looking for an experienced Senior Product Manager, Commercial & Contract Management to lead the strategy and evolution of IFS capabilities covering:
Added 27 mins ago
Human Resources Generalist
Haivision
Montreal, QC
Temporary
…members of the HR team on a variety of HR tasks. Reporting to the Senior Director of Human Resources and working closely with the Vice President of Finance, the HR Generalist will be…
Added 27 mins ago
Senior Manager, Sales Enablement & Operations
Aviso
Toronto, ON
$110,000 to $135,000 CAD / year
Full-time
We're looking for a Senior Manager, Sales Enablement & Operations to join our Strategic Partnerships and Priority Clients team. Reporting to the VP, Strategic Partnerships and Priority…
Added 27 mins ago
Security Generalist & Senior Security Generalist
Department of National Defence/Ministère de la Défense nationale
Saguenay, QC
$73,798 to $87,108 CAD / year
Full-time
The Department of National Defence (DND) is currently seeking Security Generalists and Senior Security Generalists in Bagotville, Quebec.
Added 27 mins ago
Capture Manager Domestic Market
Lockheed Martin
Victoria, BC
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Presenting to senior leadership organizations (able to get a clear message across)
Added 27 mins ago
Mining Consultant
Minax Inc.
Sudbury, ON · Greater Sudbury, ON
Full-time
…demand is now outrunning our capacity, and we are adding a senior pair of hands: an experienced mining engineer who can own client work end to end, guide our junior engineers, and help us…
Added 27 mins ago
Senior People Business Partner
Meridia Recruitment Solutions, a KBRS Company
NS · Nova Scotia, Canada
Full-time
PepsiCo's Human Resources leaders provide leadership and management support to their respective business partners. This Senior People Business Partner role supports PepsiCo's Field Sales…
Added 27 mins ago
Systems Engineer - Underwater Warfare Systems (UWW)
Lockheed Martin
Montreal, QC
Full-time
Collaborating on Underwater Warfare system design activities with senior systems engineering and other engineering staff, including supporting technical reviews
Added 27 mins ago
Sr. Full Stack Developer (.NET, C#, Angular)
Insight Global
Toronto, ON
$110,000 to $134,000 CAD / year
Full-time
Insight Global is seeking a Sr. Full Stack Developer (.NET, C#, Angular) for a top healthcare technology client to help build and launch a new administration platform supporting its U.S.…
Added 27 mins ago
Technicien de paie/Technicienne de paie
Nouveau Monde Graphite | NYSE: NMG + TSX: NOU
Montreal, QC
Full-time
Reporting to the Senior Manager, Compensation and Systems, the Payroll Technician will be responsible for the full semi-monthly payroll cycle and ensuring compliance with all applicable…
Added 27 mins ago
Medical Laboratory Technologist - Molecular Genetics Library
London Health Sciences Centre (LHSC)
London, ON
$38.8 to $52.91 CAD / hour
Full-time
…the Molecular Diagnostics Program in coordination with the Senior Medical Laboratory Technologists. MLTs in the Molecular Genetics laboratory are part of a dynamic, engaging and…
Added 27 mins ago
Associate Director, Canada Lease Pricing
Stellantis Financial Services US
Toronto, ON
Full-time
…internal system configuration. This individual will Partner with senior management to develop strategies to grow our analytical responsibilities and enhance our production efficiency, while…
Added 27 mins ago
Senior Pension Consultant
Venor
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Full-time
Venor is proud to partner with the Halifax Regional Municipality Pension Plan (HRM Pension Plan) in their search for a Senior Pension Consultant to join their Plan Member Services team.
Added 27 mins ago
Finance & Administration Manager
Screen Nova Scotia
Halifax, NS
Contract
…Screen Nova Scotia and Screen Nova Scotia Studios, and the Senior Manager, Operations and Client Services for Screen Nova Studios to advance policy and procedure, compliance, and financial…
Added 27 mins ago
Specialist Auditor
Vale Base Metals
Toronto, ON
Full-time
Present audit findings and recommendations to management and senior leadership.
Added 27 mins ago
Senior Machine Learning Systems Engineer (CAD)
PointClickCare
Mississauga, ON
$154,000 to $193,000 CAD / year
Full-time
The Senior Machine Learning Systems Engineer will work closely with the Product and Engineering teams to design, build, and operate the machine learning platform that enables teams across…
Added 27 mins ago
BAS Graphics Designer – Building Automation / EBO (GDBA002)
Potenco
Toronto, ON · Greater Toronto Area, Canada
Full-time
Work closely with the Graphics Specialist, BAS Specialists, Senior Systems Integrators, Controls Specialists, and commissioning teams.
Added 27 mins ago
Senior Advisor
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
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…relationships and delivering impactful learning experiences, the Senior Advisor, Talent Development & Learning (Delivery) role may be the opportunity for you. Join a talented team of…
Added 28 mins ago
Senior Chiller Service Technician
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Toronto, ON
Ambient Mechanical Ltd is seeking an experienced Senior Chiller Service Technician to join our service team. This position is intended for a highly skilled technician with advanced…
Added 28 mins ago
Senior Analyst - Marketing
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Toronto, ON
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Added 28 mins ago
VP of Ad Ops
Locala
Montreal, QC · Toronto, ON
Full-time
10+ years of progressive experience in ad operations, programmatic trading, or digital media, with a minimum of 5 years in a senior leadership role overseeing large-scale or global teams.
Added 43 mins ago
Desktop Engineer (MECM/Intune Admin)
WBM Technologies
Saskatoon, SK · Edmonton, AB · MB · AB · BC
$70,000 to $110,000 CAD / year
Full-time
This is an area of tremendous growth for our organization, and because of this, we are currently looking for a Senior Desktop Engineer to join our team!
Added 43 mins ago
VP, Legal & Compliance - Canada
PIMCO
Toronto, ON
Full-time
The successful candidate will partner closely with senior business leaders and colleagues across Legal, Compliance, Client Management, Operations, Product Strategy, and Portfolio Management…

Baylis Medical Technologies

Senior Office Administrator

ON, Canada
Mississauga, ON, L4W 5S4, Canada

Pay: This role has a base salary range of $50,000 CAD to $60,000 CAD.
Job type: Full-time
Experience: 3 to 5 years of experience in office administration or a similar role
Posting language: English
Posted: Jul 14, 2026

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Original job description

Your Impact Through Innovation

Front Desk & Office Presence

Greet employees, visitors, and vendors, directing them as appropriate
Manage incoming calls, messages, and general inquiries
Maintain a professional, organized, and welcoming front desk and office environment
Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations

Coordinate meeting room bookings, setup, and readiness
Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
Support day-to-day office flow and maintain common areas
Log and follow up on building-related requests with the Facilities team
Assist with workspace setup for new hires and internal moves

Administrative Support

Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)
Support preparation and submission of leadership expenses through the company’s expense system
Assist with petty cash tracking and basic reconciliation
Coordinate incoming and outgoing mail, including internal distribution between buildings

Employee Experience & Corporate Activities

Support onboarding logistics at the site level (workspace setup, coordination)
Coordinate CEO/new hire welcome meeting logistics and invitations
Maintain and update digital signage (e.g., new hires, announcements, headshots)
Support the Office Manager with Corporate events

Systems & Access

Maintain and update building access (e.g., access cards, guest passes)
Support office security processes in coordination with Facilities and IT
Maintain accurate records related to access and security systems

Other duties as required

Your Unique Expertise

Required Skills:

Completion of post-secondary education in Business Administration or a related field
3 to 5 years of experience in office administration or a similar role
Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur
Strong organizational and time management skills
Professional, approachable, and service-oriented
Strong communication skills across all levels
Proficiency in Microsoft Office
Ability to manage multiple priorities and follow through independently
High attention to detail

Asset Skills:

Experience in a corporate or multi-site office environment
Experience supporting leadership or coordinating office-wide activities
Familiarity with office systems (e.g., access control, visitor management, digital signage tools)

Our Distinctive Edge

Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.
Work-life integration: Embrace a well-balanced work-life rhythm, empowering you to thrive both personally and professionally.
Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.
Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.
Rewards that count: Reap the benefits of our comprehensive rewards package, including tuition reimbursement and a health spending account.
Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities – fostering camaraderie and fun.

Our Impact

Baylis Medical Technologies is a leader in the development and manufacturing of innovative medical devices in the fields of radiology and cardiovascular. Headquartered in Canada, the company also provides contract manufacturing services to some of the world’s leading medical device companies.

Baylis Medical Technologies is an equal opportunity employer and encourages applications from all qualified individuals.

Please inform us if you require any accommodation during the recruitment process.

Take the Leap

We are looking for talented individuals, like yourself, to join Baylis Medical Technologies and make a meaningful impact in the lives of patients. Be part of our mission to revolutionize patient care through cutting-edge technology and breakthrough solutions.

Are you ready to join us? Apply today and let’s shape the future of healthcare together!

Want an inside look at careers and life at Baylis? See all our current job opportunities here and follow us on LinkedIn!

While we thank all applicants, only those being considered for an interview will be contacted.

This role has a base salary range of $50,000 CAD to $60,000 CAD. Final offers are determined based on individual skills, experience, qualifications, location, and other job-related factors.

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More about this job

Responsibilities

The Senior Office Administrator manages daily front desk operations, visitor coordination, and office environment maintenance. They also provide administrative support to leadership, assist with onboarding logistics, and oversee office security and supply management.

Requirements

Candidates must have post-secondary education in Business Administration and 3 to 5 years of relevant office administration experience. Proficiency in Microsoft Office and experience with expense management systems like SAP Concur are required.

Skills

Office administration
Expense management
SAP Concur
Organizational skills
Time management
Communication skills
Microsoft Office
Attention to detail
Visitor management
Meeting logistics
Petty cash reconciliation
Access control
Digital signage
Customer service
Facility coordination

Benefits

Complimentary shuttles
Subsidized transit options
Volunteering day off
On-site training
Workshops
Personal development
Tuition reimbursement
Health spending account
Employee-led clubs

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Front Desk
SAP Concur
Expense Management
Microsoft Office
Facility Management
Onboarding
Visitor Management
Access Control
Digital Signage
Petty Cash
Medical Devices
Corporate Operations
Administrative Support
Logistics
Time Management
Communication
Organizational Skills

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