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Added 8 mins ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Collects, analyzes, and evaluates data for reporting purposes
Added 8 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Identifies and corrects audit errors in the records management system
Added 8 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 8 mins ago
TH
Unit Coordination Assistant (Temporary Full-Time) - MH 4C Medicine
Trillium Health Partners
ON · ON, Canada
- Full-time
The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration…
Added 38 mins ago
TU
Research Assistant / Technician - Hippy Lab
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
The Research Assistant/Technician supports data quality control and data management activities across research registries within the Hippy Lab. These registries enable global research in…
Added 38 mins ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29 to $34 CAD / hour
- Contract
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 1 hour ago
L
5789 - Assistant Store Manager FT
Lids
Quebec, QC
- $19 to $21 USD / hour
- Full-time
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 1 hour ago
AC
Executive Assistant
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North Vancouver, BC
- Full-time
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 1 hour ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 2 hours ago
EG
Administrative Assistant
Emterra Group
Regina, SK · Greater Regina Metropolitan Area
- Full-time
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Added 2 hours ago
EI
Territory Representative, Hospitality Sales & Service
Ecolab Inc.
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- Full-time
…associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
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Selkirk, MB
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 3 hours ago
Behaviour Consultant
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Collect/monitor/record data and review client progress with analyst and other team members.
Added 3 hours ago
TO
Engineering Manager
Town of Pelham
Fonthill, ON
- Full-time
…infrastructure, including roads, bridges, drainage systems, stormwater management, and other municipal…
Added 3 hours ago
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Mortgage Specialist Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
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Added 4 hours ago
IH
Administrative Assistant | IH Quality
Interior Health Authority
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- Full-time
The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as…
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Assistant Director of Finance and Accounting
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- Full-time
The Assistant Controller manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit…
Added 4 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
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- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 4 hours ago
K
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- Full-time
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Ensure proper control process is followed to maintain the accuracy and integrity of the data feeds generated by SecureHUB.
Added 4 hours ago
PT
School Assistant Administrative Secretary - French Preferred (#071-DI)
Pembina Trails School Division
Winnipeg, MB
- Full-time
SCHOOL ASSISTANT ADMINISTRATIVE SECRETARY - French Preferred
Added 5 hours ago
FN
Medical Office Assistant, Fraser South First Nations Primary Care Centre, Expression Of Interest
First Nations Health Authority
Chilliwack, BC
- Full-time
Graduation from a Medical Office Assistant Certificate Program from an accredited Community College and 3 to 5 years’ experience in a medical practice with advanced knowledge in encounter…
Added 5 hours ago
BV
Project Manager - Environmental Laboratory
Bureau Veritas
Quebec, QC
- Full-time
Key liaison between the client, the laboratory, and senior Bureau Veritas management;
Added 5 hours ago
TC
Executive Assistant
The Children's Aid Society of the District of Thunder Bay
Thunder Bay, ON
- $64,507 to $81,622 CAD / year
- Full-time
…Senior Leadership Team, and Board of Directors. The Executive Assistant will be directly responsible to the Executive Director, and in their absence to the Executive Director’s…
Added 5 hours ago
DG
Logistics Admin Assistant
DeVry Greenhouses
Chilliwack, BC
- Full-time
DeVry Greenhouses is looking for a proactive, organized, and service-focused Logistics Admin Assistant to join our Logistics team. The Logistics Admin Assistant supports daily…

BC General Employees' Union (BCGEU)

Human Resources Administrative Assistant

Burnaby, BC, Canada

SALARY: $43.30 per hour · Full-time

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Job details

Pay: SALARY: $43.30 per hour
Job type: Full-time
Apply by: Dec 2, 2026
Experience: Minimum of 3–4 years of experience in an administrative or HR support role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Title: Temporary Human Resources Administrative Assistant (L6)

Location: 126 Norland Avenue, Burnaby, BC

Duration: 12 months or until the return of the incumbent

Job Summary:

The Human Resources Administrative Assistant plays an important role in supporting the day-to-day operations of the Human Resources Department and serves as the first point of contact for general HR inquiries. This position helps ensure efficient HR operations through accurate record-keeping and administrative support across various functions, including talent acquisition, benefits administration, payroll, learning and development, and health and safety. The HR Administrative Assistant works closely with HR team members, Directors, and leadership to coordinate HR activities, maintain compliance with organizational policies and applicable regulations, and contribute to the overall effectiveness of the department.

Key Responsibilities:

Workforce Tracking

Track and manage employee changes, including new hires, promotions, transfers, terminations, and position adjustments.
Maintain and update employee records in the Human Resources Information System (HRIS), ensuring information such as job titles, pay changes, and personal details is accurate and up to date.
Administer and monitor the time and attendance system to ensure accuracy and compliance with organizational policies and applicable labour regulations.

HR Reporting

Compile, analyze, and prepare HR reports using various data sources related to employee information, turnover, compensation, and workforce demographics.
Maintain the confidentiality of sensitive HR information and ensure reports are handled in accordance with applicable privacy requirements and organizational protocols.
Assist with preparing reports for external audits, compliance reporting, and other organizational requirements.

Recruitment Support

Assist with coordinating recruitment activities, including shortlisting candidates and scheduling interviews with hiring managers.
Assist with preparing job descriptions, drafting offer letters, and conducting reference checks.
Post job advertisements internally and externally through the organization's website and various job boards.
Organize and maintain new hire documentation.

Office Management & Support

Monitor and respond to incoming emails through the HR department's shared Outlook inbox, ensuring confidential personnel matters are handled appropriately.
Maintain office supplies and coordinate supply orders as required.
Assist with budget tracking, including collecting and submitting invoices to Finance and maintaining tracking tools.

Key Success Factors:

Task prioritization and time management is required to effectively manage multiple tasks from all areas in HR
Effective communication and collaboration contribute to the achievement of departmental goals
Ability to adapt to different situations, tasks and environments is important in a dynamic workplace
Positive interpersonal and customer services skills are key for building strong working relationship within the organization
Demonstrate ability to deliver on project milestones and tasks, contributing to the successful project implementations

Education & Relevant Experience:

Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
Minimum of 3–4 years of experience in an administrative or HR support role.
Experience working with HRIS systems and maintaining confidential employee records is considered an asset.
Strong administrative, organizational, and time-management skills, with the ability to manage multiple priorities.

Knowledge, Skills, & Abilities:

Knowledge of HRIS systems and HR data management.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills when interacting with employees, leadership, and external partners.
Proficiency in Microsoft Office Suite.
Strong attention to detail and analytical skills, particularly in tracking and reporting.
Ability to maintain confidentiality and handle sensitive employee information with discretion.

SALARY: $43.30 per hour

HOW TO APPLY:

Hours of work are 40 hours, five days per week.

The BCGEU supports employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application. Applications with multiple attachments may be rejected.

Resumes will be accepted by e-mail to: recruitment@bcgeu.ca

Apply About employer

More about this job

Responsibilities

Maintain employee records and workforce changes in the HRIS, administer time and attendance processes, and prepare confidential HR reports for operational, audit, and compliance needs. Support recruitment and onboarding, manage the shared HR inbox and office supplies, and assist with invoice and budget tracking.

Requirements

A diploma or bachelor's degree in Human Resources, Business Administration, or a related field is preferred, along with 3–4 years of administrative or HR support experience. Candidates should have strong organizational, communication, analytical, and time-management skills, proficiency in Microsoft Office, and the ability to manage HRIS data and confidential employee information.

Skills

HRIS Data Management
Employee Records Management
Workforce Tracking
Time and Attendance Administration
HR Reporting
Data Analysis
Recruitment Coordination
Interview Scheduling
Job Description Preparation
Offer Letter Preparation
Reference Checks
Confidentiality
Microsoft Office Suite
Organization
Time Management
Communication

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HRIS
Employee Records
Workforce Tracking
Time and Attendance System
HR Reporting
Employee Turnover
Compensation
Workforce Demographics
Privacy Requirements
Compliance Reporting
External Audits
Talent Acquisition
Recruitment Coordination
Candidate Shortlisting
Interview Scheduling
Job Descriptions
Offer Letters
Reference Checks
Onboarding Documentation
Microsoft Office Suite
Outlook
Budget Tracking
Invoice Processing
Benefits Administration
Payroll
Learning and Development
Health and Safety

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