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BC Legal Management Association

Executive Assistant

Vancouver, BC, Canada

AHBL offers a competitive salary ranging from $50,000 to $70,000.

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Applications open in a new tab.

Job details

Pay: AHBL offers a competitive salary ranging from $50,000 to $70,000.
Apply by: Nov 21, 2026
Posting language: English
Posted: Sep 27, 2026

Original job description

Alexander Holburn Beaudin + Lang LLP

www.ahbl.ca

Published

October 21, 2026

Location

Vancouver, Canada

Category

Executive / Administrative Assistant

Job Type

Full-time

Minimum

50000

Maximum

70000

Description

Alexander Holburn Beaudin + Lang LLP is a leading firm dedicated to providing a full range of business, litigation, and dispute resolution services to clients throughout Canada and abroad. We proudly manage a large firm practice, while maintaining the close relationships and culture of a smaller firm.

We are currently recruiting for an Executive Assistant. This position reports directly to the Chief Operating Officer of the firm. Candidates must be able to work well both independently and within a team environment.

Responsibilities

Handles confidential partnership information and maintains files for each partner and all correspondence relating to partnership issues.
Provides support to the Compensation Committee, Executive Committee and various other committees at the firm. This involves finding lawyer availability, booking meetings, boardroom allocation and the materials required for those meetings.
Assists with the preparation of partners' meetings, and material and takes minutes at all partnership meetings and other meetings as required.
Prepares and submits the application for all firm insurance policies.
Plans all partner and lawyer retreats and various other events throughout the year.
Prepares all correspondence relating to banking, landlord and other issues throughout the year.
Prepares cheque requisitions and correspondence relating to professional dues for firm members and departed members.
Audits firm health benefits invoices and processes payments.
Prepares and distributes the firm’s internal newsletter.
Screens correspondence and requests, preparing replies for the more routine correspondence.
Assists with other administrative duties as required by the COO.

Qualifications

Proficient in Outlook, MS Word and Excel.
Professional, personable and approachable.
Previous experience in a professional services environment considered an asset.
Experience with Asana considered an asset.
Recognizes the explicit importance of maintaining employee confidence and ensures all internal and external information remains confidential.

Compensation

AHBL offers a competitive salary ranging from $50,000 to $70,000. We also offer a variety of benefits, including:

Health and Dental plan, an Employee Assistance Program (EAP), and a matching RRSP Program after one year of employment with the firm.
Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
Lifestyle Benefit: fitness reimbursement for memberships and gym equipment.
Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides an opportunity for our staff to expand their skills and knowledge.
Fun Environment: annual year-end party, happy hours, staff appreciation week, and many other social events.

Diversity + Inclusion:

We value diversity and inclusion at our firm. Our commitment to developing a culture of inclusion for all employees that respects individual strengths, views, and experiences, includes attracting and hiring a workforce that broadly reflects our larger community. All job applicants, employees, and partners, regardless of age, culture, ethnicity, gender, nationality, physical ability, race, religious belief, and sexual orientation, are welcome here.

We would like to thank all applicants; however, only successful candidates will be contacted. Please submit resumes to hrinfo@ahbl.ca.

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More about this job

Responsibilities

The Executive Assistant manages confidential partnership records and supports the COO, firm committees, and partnership meetings through scheduling, meeting preparation, and minute taking. The role also coordinates retreats and events, handles insurance and financial administration, prepares correspondence and the internal newsletter, and provides other administrative support.

Requirements

Candidates should be proficient in Outlook, Word, and Excel, and be professional, personable, approachable, and able to work independently and as part of a team. Experience in a professional services environment and with Asana is considered an asset, and strict confidentiality is essential.

Skills

Confidentiality
Meeting Coordination
Minute Taking
Event Planning
Correspondence Management
Administrative Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Professional Communication
Teamwork
Independent Work
Invoice Auditing
Payment Processing
Newsletter Preparation
Asana

Benefits

Health and Dental Plan
Employee Assistance Program
Matching RRSP Program
Three Weeks of Vacation
Personal Days
Sick Time
Annual Volunteer Day
Fitness Reimbursement
Education Reimbursement
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Legal Services
Confidential Partnership Information
Chief Operating Officer
Compensation Committee
Executive Committee
Meeting Coordination
Boardroom Allocation
Meeting Materials
Minute Taking
Insurance Policies
Retreat Planning
Event Planning
Banking Correspondence
Cheque Requisitions
Professional Dues
Health Benefits Invoices
Invoice Auditing
Payment Processing
Internal Newsletter
Microsoft Outlook
Microsoft Word
Microsoft Excel
Asana
Confidentiality

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