Office Administrative Assistant
- Vancouver, BC, Canada
- Greater Vancouver Metropolitan Area, Canada
In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance.
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Job details
- Pay
- In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance.
- Apply by
- Experience
- High school diploma and 1–2 years of proven administrative or reception experience (preferably within a professional services or legal environment).
- Posting language
- English
- Posted
Original job description
Bleay Both Uppal LLP
October 30, 2026
Location
700 - 1155 W. Pender St., Vancouver, Canada
Category
Administrative Assistant
Job Type
Full-time
Minimum
45000
Maximum
55000
Description
Administrative Assistant – Strata Litigation
Position Overview
BBU Law is a boutique law firm situated in downtown Vancouver. We represent clients on a broad spectrum of legal issues, primarily litigation and dispute resolution, with an emphasis on strata property law.
As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone who wants to build an administration career with a dynamic growing organization. This is a permanent full-time, in-office position at our Vancouver office.
Key Responsibilities
Benefits
In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance. This includes:
If you are interested, please send your resume and cover letter to careers@bbulaw.ca with “Administrative Assistant” in the subject line. We thank all applicants for their interest, however only those considered for an interview will be contacted. No phone calls please.
- bbulaw.ca
October 30, 2026
Location
700 - 1155 W. Pender St., Vancouver, Canada
Category
Administrative Assistant
Job Type
Full-time
Minimum
45000
Maximum
55000
Description
Administrative Assistant – Strata Litigation
Position Overview
BBU Law is a boutique law firm situated in downtown Vancouver. We represent clients on a broad spectrum of legal issues, primarily litigation and dispute resolution, with an emphasis on strata property law.
As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone who wants to build an administration career with a dynamic growing organization. This is a permanent full-time, in-office position at our Vancouver office.
Key Responsibilities
- Perform administrative and clerical tasks to support the office operations
- File opening and closing
- Coordinate in person or virtual client ID verification
- Log and maintain client contacts, communications, and assist team members with administrative updates
- Conduct conflict checks and online searches (LTSA, CSO, BCOnline)
- Producing and delivering legal demand letters and payout letters
- Preparing and registering land title documents
- Finalizing the delivery of payout funds
- Inbox management for general inboxes
- Manage the central phone line and efficiently route incoming calls
- Handle incoming and outgoing mail and packages (sort, scan, and distribute incoming mail and faxes; coordinate time-sensitive courier services)
- Ensuring office is clean and stocked (general cleaning duties, communicating maintenance issues to building, and stocking the kitchen)
- Other duties as directed
- High school diploma and 1–2 years of proven administrative or reception experience (preferably within a professional services or legal environment).
- Prior exposure to strata administrative or law firm an asset
- High attention to detail, reliability, and the ability to multitask effectively in a professional setting
- Proficient with Microsoft 365 (Word, Excel, Outlook, Teams, OneDrive)
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Comfortable learning new software and systems
- Ability to work independently while being part of a collaborative team
- Strong follow-through and accountability
Benefits
In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance. This includes:
- Benefits package: Comprehensive health coverage for you and your family, including access to our employee assistance program (EAP)
- Recognition: Opportunity for performance-based bonuses
- Social events: Regular in office socials, off-site events, and more opportunities to connect
- Time off: a generous vacation allowance and up to 8 sick days per year
- Wellness: A flexible annual wellness subsidy
- Transportation: We offer a subsidy for those commuting via public transportation
- Great work environment: Our office space downtown has a great vibe and offers access to the city centre with transit, restaurants, scenic walking routes and shopping close by
If you are interested, please send your resume and cover letter to careers@bbulaw.ca with “Administrative Assistant” in the subject line. We thank all applicants for their interest, however only those considered for an interview will be contacted. No phone calls please.
More about this job
Responsibilities
Support daily office operations by handling administrative tasks, opening and closing files, maintaining client records, conducting conflict checks and online searches, and preparing legal correspondence and land title documents. Manage shared inboxes, phone calls, mail and courier services, and help maintain a clean, stocked office.
Requirements
A high school diploma and 1–2 years of administrative or reception experience are required; experience in a legal or professional services environment is preferred, and strata or law firm exposure is an asset. Candidates should be detail-oriented, reliable, proficient with Microsoft 365, strong communicators, discreet with confidential information, and able to work independently and collaboratively.
Skills
- Administrative Support
- Clerical Tasks
- File Management
- Client Identity Verification
- Conflict Checks
- Online Legal Searches
- Legal Document Preparation
- Land Title Registration
- Inbox Management
- Phone Call Routing
- Mail and Courier Coordination
- Microsoft 365
- Written Communication
- Verbal Communication
- Confidentiality
- Multitasking
Benefits
- Comprehensive Health Coverage
- Employee Assistance Program
- Performance-Based Bonuses
- Vacation Allowance
- Up To 8 Sick Days Per Year
- Annual Wellness Subsidy
- Public Transportation Subsidy
- Office Social Events
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Legal
- Customer Service & Support
Keywords
- Administrative Assistant
- Legal Services
- Strata Litigation
- Strata Property Law
- Litigation
- Dispute Resolution
- Office Operations
- File Opening and Closing
- Client Identity Verification
- Client Records
- Conflict Checks
- LTSA
- CSO
- BCOnline
- Demand Letters
- Payout Letters
- Land Title Documents
- Land Title Registration
- Microsoft 365
- Word
- Excel
- Outlook
- Teams
- OneDrive
- Inbox Management
- Reception
- Mail and Courier Coordination
- Confidentiality
- Multitasking