Part-Time Office Administrator
- Prince Rupert, BC, Canada
Part-time
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Job details
- Job type
- Part-time
- Apply by
- Working hours
- 20 hours per week
- Posting language
- English
- Posted
Original job description
The BCMEA is seeking a part-time Office Administrator, based in Prince Rupert, BC, for a six-month contract. The position is 20 hours per week, working Monday to Friday from 9:00 a.m. to 2:00 p.m. at the Prince Rupert Training Centre.
Reporting to the Training Manager, this role provides front-line reception, general office administration, and program-related support to ensure an efficient and welcoming environment.
Responsibilities
- Greet and assist visitors, respond to inquiries and answer/direct incoming calls
- Open, sort, and distribute mail
- Book meeting rooms and organize catering for meetings and training sessions
- Order and maintain office supplies and manage general office filing
- Provide administrative support for facilities-related tasks
- Build and maintain Excel spreadsheets for administrative tracking
- Scan, file, and update records and documents
- Enter data for Training, Safety, and Recruitment documentation
- Draft and prepare correspondence and reports
- Submit and track port pass and security clearance applications
- Support administrative and logistical components of special projects
- Provide check-in and document collection support during recruitment periods
- Perform other duties as assigned
Requirements
- High school diploma or equivalent, with a minimum of one year of office or administrative experience
- Strong verbal and written communication skills
- Highly organized with excellent time management and attention to detail
- Able to prioritize tasks and meet deadlines independently and within a team
- Proficient in Microsoft 365, particularly Outlook, Word, Excel
- Able to manage multiple tasks under pressure
- Strong problem-solving and critical-thinking skills
- Valid driver's license and access to a personal vehicle
- Located in Prince Rupert, BC and able to work fully on-site
BC Maritime Employers Association is an equal opportunity employer. We are committed to creating a diverse and inclusive workforce and welcome applications from candidates of all backgrounds.
More about this job
Responsibilities
Provide front-line reception and general office administration, including assisting visitors, handling calls and mail, coordinating meetings, and maintaining supplies and records. Support training, safety, recruitment, facilities, and special-project administration, including data entry and tracking security clearance applications.
Requirements
A high school diploma or equivalent and at least one year of office or administrative experience are required. Candidates must have strong communication, organization, time-management, and problem-solving skills; proficiency in Microsoft 365; a valid driver's license and personal vehicle; and the ability to work fully on-site in Prince Rupert.
Skills
- Reception
- Office Administration
- Visitor Assistance
- Telephone Communication
- Mail Handling
- Meeting Coordination
- Catering Coordination
- Office Supply Management
- Filing and Records Management
- Microsoft 365
- Outlook
- Word
- Excel
- Data Entry
- Written and Verbal Communication
- Time Management
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Transportation
- Human Resources
Keywords
- Office Administration
- Reception
- Microsoft 365
- Outlook
- Word
- Excel
- Spreadsheets
- Data Entry
- Records Management
- Document Scanning
- Filing
- Correspondence
- Report Preparation
- Meeting Coordination
- Catering
- Office Supplies
- Facilities Administration
- Training Administration
- Safety Documentation
- Recruitment Support
- Port Pass Applications
- Security Clearances
- Special Projects
- Customer Service
- Time Management
- Problem-Solving
- Prince Rupert
- Transportation