Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your Opportunity
BDO Global is seeking an Executive Assistant to work closely with the Executives, the Global A&A team and senior stakeholders across the global organisation.
This is an Executive Assistant position requiring confidence, judgement and discretion. The postholder will work closely with the Executives, the Global A&A team and senior stakeholders across the global organisation. The role is expected to look beyond immediate diary and travel requirements, anticipate what the Executives will need next, connect information across activities and take personal ownership for ensuring that actions do not stall. This is an existing vacancy.
How do we define success for your role?
Executive and diary management
- Own complex and frequently changing diaries across multiple time zones, protecting time for the Executives’ highest priorities and resolving competing demands with sound judgement.
- Act as a thoughtful point of prioritisation and coordination, ensuring requests are assessed, prioritised and responded to appropriately rather than simply scheduled.
- Prepare agenda’s, papers, briefing materials, and meeting logistics.
- Monitor forward commitments, deadlines and recurring obligations, highlighting pressure points early and proposing practical solutions.
Travel and logistics
- Plan and manage complex international travel for the Executives, including itineraries, accommodation, ground transport and supporting documentation.
- Anticipate the Executives’ working requirements while travelling, allowing sensible contingency and ensuring plans reflect their priorities and preferences.
- Maintain clear, accurate itineraries and coordinate changes calmly when plans move at short notice.
- Manage logistics for leadership meetings and team events
Executive coordination
- Build a deep understanding of the Executives’ portfolios, priorities, stakeholders and individual working styles so that support is informed, proactive and consistent.
- Act as a trusted point of contact between the Executives and internal and external stakeholders, handling sensitive matters with discretion, diplomacy and good judgement.
- Maintain an effective action and decision follow-up process, following up with owners appropriately and ensuring commitments are closed out.
- Create and maintain clear working files, contact information, forward plans and other executive office records.
- Maintain confidentiality at all times
Operational and project support
- Lead or coordinate defined small-scale projects and improvement activities on behalf of the Executives, taking responsibility for planning, coordination and follow-through within an agreed scope.
- Track key deliverables, deadlines and action items
- Capture decisions and actions where required, confirm ownership and timing, and monitor follow-through.
- Support reporting process and provide concise status updates and recommendations.• Prepare briefing notes, agendas, speaking points, presentations, correspondence and other high-quality Word and PowerPoint materials.
- Support activities such as leadership events, stakeholder programmes, priority initiatives, organisational changes, team planning or process improvements.
- Use initiative to resolve routine delivery issues, escalating material risks or decisions promptly and clearly.
Success Profile
The successful Executive Assistant is highly organized, proactive, detail-oriented, and comfortable working with senior executives in a fast-paced global environment. They anticipate needs, exercise sound judgment, manage competing priorities, and serve as a trusted partner to the executive.
Your experience and education
- Substantial experience supporting C-suite or executive committee members, or equivalent senior leaders, in a complex, international organisation.
- Demonstrable experience managing complex diaries, international travel and senior-level meetings across multiple time zones.
- Experience coordinating governance or leadership processes and producing high-quality meeting and briefing materials.
- Experience owning small projects or workstreams, coordinating multiple contributors and tracking delivery through to completion.
- Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with the confidence to learn and use other digital tools.
Skills and behaviours
- Exceptional organisation, attention to detail and forward planning, combined with the ability to retain sight of the bigger picture.
- Excellent written and spoken English, with the ability to draft concise, accurate and appropriately toned communications.
- The ability to build trusted relationships with senior stakeholders across cultures, geographies and professional backgrounds.
- High levels of discretion, integrity and reliability when handling confidential or sensitive information.
- Curiosity and initiative, with a natural tendency to anticipate needs, connect information and improve how work gets done.
- An adaptable, collaborative professional who builds effective working relationships across different personalities, cultures, and ways of working.
Desirable
- Experience in professional services, a global membership organisation or another complex matrix environment.
- Experience supporting global functional or service-line leaders.
- Practical project coordination or project management training.
Global A&A leadership and management teams; the wider Global A&A function; colleagues across the Global Office; leaders and teams in member firms; external advisers, suppliers and other senior stakeholders.
Role parameters
- The role will require some flexibility outside standard local working hours to support the Executives’ diaries and time-critical priorities. This should be managed reasonably and with appropriate planning.
- Occasional international travel may be required.
- The scope of support may evolve in line with the Executives’ portfolios and agreed Global A&A priorities.
The expected base salary range for this role is $53,000 to $88,000 annually, based on skills, experience, location, and qualifications.
Why BDO?
Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.
At BDO, our people experience is guided by three core pillars - Do work with genuine care, Do what matters with purpose, and Do what’s next - shaping how we support our people, serve our clients, and grow together.
Our firm is committed to providing an environment where you can be successful in the following ways:
- We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
- We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
- We support your achievement of personal goals outside of the office and making an impact on your community.
- We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose
- We encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firm
Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.
Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide comprehensive benefits from day one, and a flexible personal time off policy. We’re committed to supporting your overall wellbeing and provide reimbursement for wellness initiatives that fit your lifestyle.
Everyone counts: We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers. We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone. We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring – and that these experiences strengthen how we work together. Our commitment extends to ensuring that our application process is both inclusive and accessible. If you require accommodation to complete the application process, please contact us.
Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.
Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.
Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.
BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel.
More information on BDO Canada’s Privacy Policy can be found here:
Privacy Policy | BDO Canada
Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out our careers page.
