Closed listing
Executive Assistant to Chief Executive Officer
- Vancouver, BC, Canada
Part-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Part-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Role Description The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Vancouver, BC. This role provides comprehensive executive-level administrative support to the CEO, including managing calendars, coordinating meetings, and organizing travel arrangements. The Executive Assistant prepares and processes expense reports, drafts correspondence, and maintains confidential records and files. Day-to-day tasks include prioritizing and handling incoming communications, supporting board and investor meeting preparation, and ensuring the CEO is briefed and prepared for key engagements. The role also involves liaising with internal teams and external partners, coordinating logistics for events, and performing general administrative duties to ensure smooth executive operations.
Qualifications
- Strong Executive Administrative Assistance and Administrative Assistance skills, with experience managing complex tasks and priorities.
- Demonstrated Executive Support capabilities, including handling confidential information and supporting senior leadership.
- Proficiency in Expense Reports, with attention to detail and familiarity with budgeting or finance processes.
- Effective Diary Management skills, including scheduling, calendar coordination, and meeting organization.
- Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
- High level of discretion, integrity, and reliability, with a proactive and solution-oriented mindset.
- Strong organizational and time-management skills, including the ability to meet deadlines in a fast-paced environment.
- Proficiency in office productivity software (e.g., Microsoft Office or Google Workspace); familiarity with project management tools is an asset.
- Previous experience supporting a CEO or senior executive, ideally within finance, venture capital, or related sectors.
- Post-secondary education in business administration, communications, or a related field is an asset.
More about this job
Responsibilities
Provide comprehensive administrative support to the CEO, including calendar and meeting management, travel arrangements, expense reports, correspondence, and confidential records. Coordinate board and investor meeting preparation, manage communications and event logistics, and liaise with internal teams and external partners to support smooth executive operations.
Requirements
The role calls for executive administrative experience, ideally supporting a CEO or senior executive in finance, venture capital, or a related sector, along with strong organizational, communication, and time-management skills. Candidates should demonstrate discretion, reliability, expense-reporting proficiency, and familiarity with office productivity software; post-secondary education in business administration, communications, or a related field is an asset.
Skills
- Executive Administrative Assistance
- Executive Support
- Calendar Management
- Diary Management
- Meeting Coordination
- Travel Coordination
- Expense Reporting
- Written Communication
- Verbal Communication
- Confidential Records Management
- Board Meeting Preparation
- Investor Meeting Preparation
- Event Logistics
- Organization
- Time Management
- Microsoft Office
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Executive Assistant
- Chief Executive Officer
- Executive Administrative Support
- Calendar Management
- Diary Management
- Meeting Coordination
- Travel Arrangements
- Expense Reports
- Confidential Records
- Board Meetings
- Investor Meetings
- Stakeholder Relations
- Event Logistics
- Venture Capital
- Finance
- Investment Network
- Microsoft Office
- Google Workspace
- Project Management Tools
- Business Administration
- Communications