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Added 1 min ago
Client Services Coordinator
Avison Young Canada
Toronto, ON
Full-time
…real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing…
Added 45 mins ago
Coordinator, Data & Innovation
Vancouver Foundation
Vancouver, BC
$67,100 CAD / year
Full-time
The Coordinator, Data & Innovation supports the Information Technology team by improving how Vancouver Foundation uses data and AI across the organization. Reporting to the Senior Manager,…
Added 45 mins ago
Campus Support Assistant - 3 Month Term
People Corporation
Toronto, ON · ON - Gallivan Student - Toronto
Full-time
…multiple channels and Partners, working with the Campus Support Coordinator to ensure resolution of all incoming inquiries, adherence to service protocols, and a positive member…
Added 45 mins ago
Student Services Coordinator
Brock University
St. Catharines, ON · Main Campus (Employees)
Part-time
Strong document management, attention to detail, accuracy, and administrative skills;
Added 45 mins ago
Project Coordinator and Designer
University of Toronto
Toronto, ON · Scarborough, ON
The Project Coordinator and Designer provides project coordination and design support for capital and renewal projects undertaken by the Facilities Management Department. Working under the…
Added 1 hour ago
Business Support Coordinator (Part-Time)
Turner & Townsend
AB · Edmonton, Canada
Part-time
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 1 hour ago
Retail Media Network Marketing Coordinator - New Grad
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Halifax, NS
As a Retail Media Network Marketing Coordinator, you will be responsible for individual and collaborative work to effectively execute a broad set of marketing activities. The role is…
Added 1 hour ago
Business Support Coordinator (Part-Time)
Turner & Townsend
AB · Edmonton, AB
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 2 hours ago
Project Coordinator, Civil
DSEL - David Schaeffer Engineering Ltd.
Ottawa, ON
Full-time
…projects through the various phases of construction. The Project Coordinator regularly communicates and coordinates with clients, contractors, consultants, municipal staff, and other…
Added 6 hours ago
Recruitment Coordinator
Stepwest
Vancouver, BC
Full-time
The Recruitment Coordinator plays a key role in managing the participant journey across Stepwest’s hospitality work experience programs. Reporting to the Hospitality Placement Manager, this…
Added 8 hours ago
Senior Project Coordinator – Architectural Envelope
AtkinsRéalis
Toronto, ON
Full-time
Proficiency with Microsoft Office, Bluebeam, and project management/document control systems, combined with strong organizational, communication, and stakeholder management skills.
Added 9 hours ago
Guardians Care Specialist FT - West
EHN Canada
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
A successful Guardians Care Specialist is a relationship-focused professional who serves as the primary coordinator for an assigned caseload, ensuring clients, referents, and internal teams…
Added 9 hours ago
Supportive Living Coordinator Fixed Term Contract
CMHA Calgary
Calgary, AB
Other
Document behavioural observations, interventions, and outcomes clearly to support continuity of care and risk management.
Added 9 hours ago
Fire Operations Support Coordinator
Radius Fire Protection
Richmond, BC
Full-time
As our Fire Operations Support Coordinator, you will play a key role in turning completed work into accurate and timely invoices. With approximately 60% of your role focused on billing and…
Added 9 hours ago
Document Coordinator
Lifemark Health Group
Mississauga, ON
$38,000 to $40,000 CAD / year
Full-time
Document creation, formatting, and distribution
Added 10 hours ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 10 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…incumbent is responsible for the scientific and operational management of the program’s portfolio of studies, from ethics submission and study registration through recruitment, data…
Added 10 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 10 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 10 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 10 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…and more specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team,…
Added 10 hours ago
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 11 hours ago
Technology Officer
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
Full-time
With the Coordinator, help organize the purchase, asset management, stock control, and safe disposal of equipment and consumables
Added 11 hours ago
Insurance Claims Coordinator
FirstService Residential Canada
Vancouver, BC
Full-time
We are looking for a Claims Coordinator to join our Insurance and Risk Management department. Reporting to the Director, Client Risk Management, the Claims Coordinator is a dynamic…
Added 12 hours ago
Major Incident Management Specialist - Express Scripts Canada
The Cigna Group
Mississauga, ON
Full-time
The Major Incident Management Specialist serves as the central coordinator during critical, high-severity technology incidents. This role leads cross-functional technical teams, manages…

Beedie

Coordinator, Programs and Community Impact

Vancouver, BC, Canada

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Mar 28, 2027
Posting language: English
Posted: Sep 29, 2026

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Original job description

Beedie Luminaries is a social-profit enterprise designed to help remove barriers to education and provide wrap-around support for promising students who are facing financial adversity. Students who are smart, but constrained by circumstance. Students who are ready to rise above their circumstances and achieve their dreams.

Position Overview

Reporting to the VP of Beedie Philanthropies, the Programs and Community Impact Coordinator provides administrative, program, data, event, and community support to Beedie Luminaries and Beedie Philanthropies teams.

Key Responsibilities

Data, Records & Program Administration

Create and maintain all stakeholder records (students, alumni, programs, donors, community partners) to ensure accuracy, confidentiality, and compliance

Refine CRM workflows, data fields, and templates to improve data quality and reduce manual reporting.

Create and maintain CRM reports, dashboards, and data views that track community and stakeholder engagement, grants, awards, milestones, retention, and outcomes.

Compile CRM data into summary reports for case management, program evaluation, and funder/board reporting as needed.

Maintain communication logs and case files in coordination with the Student Success Team to document contact hours, issues raised, and outcomes of advising or support interactions.

Contribute to the development and upkeep of program guidelines and procedure documentation.

Student Support

Act as a resource person for student, staff, and stakeholder inquiries related to enrolment status, eligibility, program milestones, deadlines, and documentation requirements.

Provide front-line, solution-focused support to students, connecting them to the appropriate internal or external resources.

Support the conditional standing, renewal, and appeal processes by preparing files, tracking timelines, and communicating requirements to students.

Review and process student forms and documentation (e.g., enrolment confirmations, transcripts, appeals paperwork, renewal documentation), checking for accuracy and correct application of program policy.

Assist with workshops and events focused on student success, financial literacy, wellbeing, and career readiness.

Assist with student reports, experience monitoring, and event attendance or engagement tracking as needed.

Community Engagement & Events

Provide support during the planning and execution of special events, REAL training and student retreats, and other student/community events, including bookings, spaces, logistics, materials, registration, setup, and post-event follow-up.

Serve as a liaison for community organizations, partner institutions, and stakeholders on student records, eligibility, and program procedures.

Support outreach and relationship-building with schools, alumni, and community-based partners.

Contribute content to program communications, digital community channels, and social media, including sharing student success stories as appropriate.

Represent the program at community events, orientation sessions, and information sessions as needed.

Provide administrative support to the team, including scheduling, meeting preparation, document coordination, correspondence, expenses/invoices, and action-items follow-up.

Prepare presentations, grant applications, briefing notes, agendas, minutes, speaking notes, mailings, and materials for meetings, events, partners, donors, and internal stakeholders.

Support team communication, program updates, and process improvements that advance student success and Beedie Philanthropies priorities.

Complete other duties as assigned.

Desired Skills and Experience

Bachelor's degree or equivalent experience in social work, psychology, education, or a related field; an interest in student affairs and student development is an asset.

Two or more years of experience in fundraising, philanthropy, higher-education and registrar services, student records, or in a non-profit setting, ideally including direct work with students.

Proficiency with CRM/database systems (preferably Salesforce), including building reports and dashboards; comfort with Microsoft Office, Adobe Suite, Canva and virtual/social media platforms.

Strong administrative and organizational skills, with meticulous attention to detail and accuracy in maintaining records and documentation.

Excellent written, verbal, and interpersonal communication skills, with the ability to connect with diverse student populations and external partners.

Ability to exercise sound judgment and discretion when handling confidential student information.

A collaborative, flexible approach and the ability to work independently while contributing to a small, close-knit team.

Experience working with students and clients from racially, ethnically, and socioeconomically diverse backgrounds is preferred.

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

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More about this job

Responsibilities

Maintain stakeholder and student records, CRM workflows, reports, and case documentation, while supporting student inquiries, eligibility and renewal processes, and program administration. Coordinate events and community engagement, prepare communications and meeting materials, and provide general administrative support to advance student success and organizational priorities.

Requirements

A bachelor's degree or equivalent experience in social work, psychology, education, or a related field is desired, along with at least two years of relevant experience in philanthropy, higher education, student records, or nonprofit work. Candidates should have CRM/database proficiency, strong administrative and communication skills, sound judgment with confidential information, and the ability to work collaboratively with diverse students and partners.

Skills

CRM And Database Administration
Salesforce Reporting And Dashboards
Student Records Management
Program Administration
Data Analysis And Reporting
Student Support
Event Planning And Coordination
Community Engagement
Written And Verbal Communication
Organization And Attention To Detail
Confidential Information Handling
Microsoft Office
Adobe Suite
Canva
Social Media

Benefits

Performance Bonus
Learning And Development Support
Group Health Benefits
Vacation
Maternity Leave Top-Up
RRSP Matching
Paid Volunteer Time

Visa sponsorship

Not detected in the job text

Keywords

Beedie Luminaries
Beedie Philanthropies
Student Affairs
Student Development
Student Success
Student Records
Program Administration
Case Management
Program Evaluation
Fundraising
Philanthropy
Higher Education
Nonprofit
CRM
Salesforce
Reports And Dashboards
Data Quality
Confidentiality
Eligibility And Renewals
Appeals Processing
Community Engagement
Stakeholder Relations
Event Planning
Financial Literacy
Microsoft Office
Adobe Suite
Canva
Virtual Platforms
Social Media
Grant Applications

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