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Added 3 mins ago
Teaching Assistant (Winter 2027) - Biochemistry of Immune Diseases - BIOC 503
McGill University
Montreal, QC · McIntyre Medical
Part-time
Compile attendance and grades and provide feedback on student’s presentations.
Added 3 mins ago
Teaching Assistant (Winter 2027) - RNA in Diseases and Therapeutics - BIOC 505
McGill University
Montreal, QC · McIntyre Medical
Part-time
Contact Course Coordinator ahead of time to discuss responsibilities.
Added 32 mins ago
HSE Operations Intern
ANDRITZ
Pointe-Claire, QC
Internship
Support the preparation of weekly and monthly HSE Meetings or Bulletins;
Added 1 hour ago
Student, Value Realization Office Project Management Coordinator (Winter 2027)
Sun Life
Toronto, ON · Sun Life Toronto One York
Full-time
The Project Management Coordinator will support the VRO and CRE by coordinating project information, strengthening tools and processes, preparing clear reporting and communications, and…
Added 1 hour ago
Teaching Assistant (Winter 2027) - Written Communication in Biomedical Sciences - BIOC 301
McGill University
Montreal, QC · McIntyre Medical
Part-time
Grade students' assignments and provide feedback on student’s work.
Added 1 hour ago
Teaching Assistant (Winter 2027) - Biochemistry of Macromolecules - BIOC 312
McGill University
Montreal, QC · McIntyre Medical
Part-time
Contact Course Coordinator ahead of time to discuss responsibilities.
Added 2 hours ago
Lessons Coordinator
Long & McQuade Musical Instruments
Calgary, AB · East Calgary, AB
Full-time
Maintain accurate student and teacher attendance records
Added 2 hours ago
Zoonotic Diseases C. difficile Student Worker - Student Worker Para Prof Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Part-time
Job Class: Student Worker Para Professional Senior
Added 2 hours ago
Student - Project Coordinator - Infrastructure 3
Graham
Calgary, AB
Temporary
Graham is recruiting for Co‑op Project Coordinators to support a variety of construction projects across our Infrastructure division. In this role, you’ll work closely with the Project…
Added 3 hours ago
Youth Health Centre Coordinator - Public Health
Nova Scotia Health and IWK Health
Neils Harbour, NS
The YHCC provides leadership, informal assessment, service navigation, youth engagement, and support for youth associated with the assigned school facility and its immediate community. The…
Added 5 hours ago
Campus Support Assistant - 3 Month Term
People Corporation
Toronto, ON · ON - Gallivan Student - Toronto
Full-time
We are in search of a 3-month contract Campus Support Assistant to serve as a key point of contact on a campus we serve, providing front‑line support in the delivery of member services. The…
Added 5 hours ago
Student Services Coordinator
Brock University
St. Catharines, ON · Main Campus (Employees)
Part-time
Reporting to the Manager, Health and Clinical Operations, the Student Services Coordinator will greet, gather and provide information including directing students and callers in a student…
Added 5 hours ago
Coordinator, Marketing and Events
Wilfrid Laurier University
Waterloo, ON
In collaboration with the Coordinator, Communications & Student Engagement, organize the department’s participation in other on campus partner initiatives such as Orientation Week, Open…
Added 6 hours ago
Senior or Associate General Counsel - Staff Attorney 2 or Staff Attorney 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 6 hours ago
Well Management Section Manager - Health Program Manager Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 11 hours ago
Recruitment Coordinator
Stepwest
Vancouver, BC
Full-time
Across our offices in 10 countries, we support participants, partners, and host organizations by connecting great people with meaningful opportunities. Whether it’s helping a teacher move…
Added 16 hours ago
Educator
Greenwood Shalom Tutoring Zone and Summer Enrichment
Dorchester, ON
Full-time
Discover students’ unique needs by working and assessing the students and assist the Site Coordinator in adding to their academic portfolio to help each student plan to succeed.
Added 16 hours ago
Tutor/Assistant Educator
Greenwood Shalom Tutoring Zone and Summer Enrichment
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Full-time
…goals of the Greenwood Shalom under the direction of the site coordinator. He/she will assist the educator in implementing program activities for children, that provide for spiritual,…
Added 17 hours ago
Manager, Varsity Operations
University of British Columbia
Vancouver, BC · UBCV | War Memorial Gymnasium (MGYM)
$8,087.08 to $12,117.08 CAD / month
Full-time
…Communications, Development & Alumni Engagement, Integrated Support Team and Partnerships Units in the department. This position will require evening and weekend…
Added 17 hours ago
Project Coordinator - Summer Student
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Saskatoon, SK
Internship
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Added 18 hours ago
Manager, Varsity Operations
The University of British Columbia
Vancouver, BC
$8,087.08 to $12,117.08 CAD / month
Full-time
…Communications, Development & Alumni Engagement, Integrated Support Team and Partnerships Units in the department. This position will require evening and weekend…
Added 18 hours ago
Social Media & Student Engagement Coordinator
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Victoria, BC
Part-time
We’re looking for a creative, outgoing, and food-loving individual to join our on-campus dining team at RRU as a Student Engagement & Social Media Coordinator.
Added 18 hours ago
Classroom Coordinator
The University of British Columbia
Vancouver, BC
$4,443 to $4,668 CAD / month
Full-time
The Classroom Coordinator, MPT-Vancouver will also provide administrative and technical support to assist with the planning and delivery of the MPT Program. This work will include…
Added 18 hours ago
Culinary Operations Coordinator - Full Time Professional
Mohawk Students' Association
ON · Hamilton, Ontario
Full-time
…students and operational excellence! The Culinary Operations Coordinator will oversee day-to-day culinary operations across our student-run restaurant and coffee shop, while mentoring and…
Added 18 hours ago
Communications Coordinator, College of Agriculture and Bioresources
University of Saskatchewan
Saskatoon, SK
Summary: The communications coordinator supports the strategic communication efforts of the assigned college, school or unit by assisting in the development, coordination, and dissemination…

Beedie

Coordinator, Programs and Community Impact

Vancouver, BC, Canada

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Mar 28, 2027
Posting language: English
Posted: Sep 29, 2026

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Original job description

Beedie Luminaries is a social-profit enterprise designed to help remove barriers to education and provide wrap-around support for promising students who are facing financial adversity. Students who are smart, but constrained by circumstance. Students who are ready to rise above their circumstances and achieve their dreams.

Position Overview

Reporting to the VP of Beedie Philanthropies, the Programs and Community Impact Coordinator provides administrative, program, data, event, and community support to Beedie Luminaries and Beedie Philanthropies teams.

Key Responsibilities

Data, Records & Program Administration

Create and maintain all stakeholder records (students, alumni, programs, donors, community partners) to ensure accuracy, confidentiality, and compliance

Refine CRM workflows, data fields, and templates to improve data quality and reduce manual reporting.

Create and maintain CRM reports, dashboards, and data views that track community and stakeholder engagement, grants, awards, milestones, retention, and outcomes.

Compile CRM data into summary reports for case management, program evaluation, and funder/board reporting as needed.

Maintain communication logs and case files in coordination with the Student Success Team to document contact hours, issues raised, and outcomes of advising or support interactions.

Contribute to the development and upkeep of program guidelines and procedure documentation.

Student Support

Act as a resource person for student, staff, and stakeholder inquiries related to enrolment status, eligibility, program milestones, deadlines, and documentation requirements.

Provide front-line, solution-focused support to students, connecting them to the appropriate internal or external resources.

Support the conditional standing, renewal, and appeal processes by preparing files, tracking timelines, and communicating requirements to students.

Review and process student forms and documentation (e.g., enrolment confirmations, transcripts, appeals paperwork, renewal documentation), checking for accuracy and correct application of program policy.

Assist with workshops and events focused on student success, financial literacy, wellbeing, and career readiness.

Assist with student reports, experience monitoring, and event attendance or engagement tracking as needed.

Community Engagement & Events

Provide support during the planning and execution of special events, REAL training and student retreats, and other student/community events, including bookings, spaces, logistics, materials, registration, setup, and post-event follow-up.

Serve as a liaison for community organizations, partner institutions, and stakeholders on student records, eligibility, and program procedures.

Support outreach and relationship-building with schools, alumni, and community-based partners.

Contribute content to program communications, digital community channels, and social media, including sharing student success stories as appropriate.

Represent the program at community events, orientation sessions, and information sessions as needed.

Provide administrative support to the team, including scheduling, meeting preparation, document coordination, correspondence, expenses/invoices, and action-items follow-up.

Prepare presentations, grant applications, briefing notes, agendas, minutes, speaking notes, mailings, and materials for meetings, events, partners, donors, and internal stakeholders.

Support team communication, program updates, and process improvements that advance student success and Beedie Philanthropies priorities.

Complete other duties as assigned.

Desired Skills and Experience

Bachelor's degree or equivalent experience in social work, psychology, education, or a related field; an interest in student affairs and student development is an asset.

Two or more years of experience in fundraising, philanthropy, higher-education and registrar services, student records, or in a non-profit setting, ideally including direct work with students.

Proficiency with CRM/database systems (preferably Salesforce), including building reports and dashboards; comfort with Microsoft Office, Adobe Suite, Canva and virtual/social media platforms.

Strong administrative and organizational skills, with meticulous attention to detail and accuracy in maintaining records and documentation.

Excellent written, verbal, and interpersonal communication skills, with the ability to connect with diverse student populations and external partners.

Ability to exercise sound judgment and discretion when handling confidential student information.

A collaborative, flexible approach and the ability to work independently while contributing to a small, close-knit team.

Experience working with students and clients from racially, ethnically, and socioeconomically diverse backgrounds is preferred.

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

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More about this job

Responsibilities

Maintain stakeholder and student records, CRM workflows, reports, and case documentation, while supporting student inquiries, eligibility and renewal processes, and program administration. Coordinate events and community engagement, prepare communications and meeting materials, and provide general administrative support to advance student success and organizational priorities.

Requirements

A bachelor's degree or equivalent experience in social work, psychology, education, or a related field is desired, along with at least two years of relevant experience in philanthropy, higher education, student records, or nonprofit work. Candidates should have CRM/database proficiency, strong administrative and communication skills, sound judgment with confidential information, and the ability to work collaboratively with diverse students and partners.

Skills

CRM And Database Administration
Salesforce Reporting And Dashboards
Student Records Management
Program Administration
Data Analysis And Reporting
Student Support
Event Planning And Coordination
Community Engagement
Written And Verbal Communication
Organization And Attention To Detail
Confidential Information Handling
Microsoft Office
Adobe Suite
Canva
Social Media

Benefits

Performance Bonus
Learning And Development Support
Group Health Benefits
Vacation
Maternity Leave Top-Up
RRSP Matching
Paid Volunteer Time

Visa sponsorship

Not detected in the job text

Keywords

Beedie Luminaries
Beedie Philanthropies
Student Affairs
Student Development
Student Success
Student Records
Program Administration
Case Management
Program Evaluation
Fundraising
Philanthropy
Higher Education
Nonprofit
CRM
Salesforce
Reports And Dashboards
Data Quality
Confidentiality
Eligibility And Renewals
Appeals Processing
Community Engagement
Stakeholder Relations
Event Planning
Financial Literacy
Microsoft Office
Adobe Suite
Canva
Virtual Platforms
Social Media
Grant Applications

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