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Added 1 hour ago
icebreaker: Superviseur - TouchLab Montreal
VF Corporation
Montreal, QC
$21.1 to $25.2 CAD / hour
Part-time
…merchandising, and store standards. In partnership with the Store Manager and Assistant Store Manager, you will help maximize store profitability, foster an inclusive team culture, and…
Added 2 hours ago
icebreaker: Superviseur - TouchLab Montreal
icebreaker
Montreal, QC
$21.1 to $25.2 CAD / hour
Part-time
…merchandising, and store standards. In partnership with the Store Manager and Assistant Store Manager, you will help maximize store profitability, foster an inclusive team culture, and…
Added 3 hours ago
icebreaker: Superviseur - TouchLab Montreal
icebreaker
Montreal, QC
$21.1 to $25.2 CAD / hour
Part-time
…merchandising, and store standards. In partnership with the Store Manager and Assistant Store Manager, you will help maximize store profitability, foster an inclusive team culture, and…
Added 4 hours ago
Medical Office Assistant
St. Paul's Hospital
Vancouver, BC
Full-time
We are looking for an experienced full-time Medical Office Assistant to join our busy practice in downtown Vancouver. You must possess an excellent knowledge of the English language, both…
Added 4 hours ago
Project Manager Assistant
BELFOR CANADA INC.
Edmonton, AB
$22 to $25 CAD / hour
Full-time
The Project Manager Assistant provides support to the
Added 6 hours ago
Administrative Assistant
Sylvan, Inc.
Tecumseh, ON
Full-time
Sylvan is seeking a professional and organized Administrative Assistant to support daily office operations and serve as the first point of contact for employees, clients, and visitors. This…
Added 6 hours ago
AMI Yorkdale - Client Advisor (Seasonal)
AMI PARIS
Toronto, ON · North York, ON
$20 to $22 CAD / hour
Temporary
AMI Paris is looking for a Seasonal Client Advisor to join our Yorkdale team. Under the direction of the Store Manager and Assistant Store Manager, you will develop sales and build customer…
Added 12 hours ago
Administrative Assistant II, Medical
University Health Network
Toronto, ON
Full-time
The Administrative Assistant II will be responsible for providing administrative, reception, and referral support within the Division of Medical Oncology and Hematology at UHN.
Added 13 hours ago
Administrative Assistant
University of Victoria
Victoria, BC
Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
Added 13 hours ago
Réceptionniste/adjoint(e) administrative - Receptionist/Administrative Assistant
Bray International, Inc.
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
Le/la réceptionniste/assistant (e) administrative est le/la premier(ère) point de contact pour les visiteurs, les appelants et les demandes internes. Ce poste joue un rôle clé dans le bon…
Added 17 hours ago
Diagnostic Imaging Clerk
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Diagnostic Imaging (DI) Manager of Operations, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface…
Added 20 hours ago
Superviseur, Réception
The Home Depot Canada
North Bay, ON
Full-time
Scheduling Receiving Associates' and the Return to Vendor Associate (RTV) work time and training (to be approved by the Operations Assistant Store Manager (ASM))
Added 20 hours ago
Administrative Support IV
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Full-time
…with a diverse group of people. If you are a Medical Office Assistant with advanced administrative skills and knowledge with the ability to support complex procedures, practices and…
Added 1 day ago
Assistant Manager, Operations | Masonville Place
lululemon
London, ON
Full-time
The Assistant Manager, Operations role is an essential part of the store leadership team and is responsible for making sure our retail business runs smoothly and successfully. Assistant…
Added 1 day ago
Medical Office Assistant/Receptionist, Urgent Primary Care Centre
Fraser Health
Abbotsford, BC
Reporting to the Manager, Clinical Operations or designate, this position provides administrative day-to-day support to the Urgent Primary Care Centre (�UPCC� or �Centre�), and as the first…
Added 1 day ago
HR and Administrative Assistant
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Full-time
…coordination coordinating schedules and meetings, and performing reception duties. This position acts as the first point of contact at the reception desk for the Department of Zoology,…
Added 1 day ago
Receptionist
KRGinsure (Kitchener) a div. of RRJ Insurance Group Ltd
Kawartha Lakes, ON · Lindsay, ON
Full-time
Private Client Services (PCS), Account ManagerSenior Practice SpecialistSME Commercial Team LeadReceptionistPersonal Lines Account Manager
Added 1 day ago
HR and Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Biological Sciences Building (BIOL)
$4,594 to $4,827 CAD / month
Full-time
…coordination coordinating schedules and meetings, and performing reception duties. This position acts as the first point of contact at the reception desk for the Department of Zoology,…
Added 1 day ago
TD Insurance, Legal Assistant III
TD
Halifax, NS
Full-time
Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
Added 1 day ago
Medical Office Assistant/Receptionist, Urgent Primary Care Centre
Fraser Health Authority
Abbotsford, BC
$27.26 to $29.16 CAD / hour
Other
Reporting to the Manager, Clinical Operations or designate, this position provides administrative day-to-day support to the Urgent Primary Care Centre (�UPCC� or �Centre�), and as the first…
Added 1 day ago
Administrative Assistant
IMP Aerospace & Defence
Halifax, NS
Full-time
The Administrative Assistant provides administrative and clerical support to the Director, Plant General Manager, IMP Electronic Systems and support staff.
Added 1 day ago
Receptionist & Administrative Assistant- Casual/On-Call (Re-Posting)
Smithers Community Services Association
Smithers, BC
The Receptionist/Administrative Assistant serves as the primary point of contact for SCSA and provides reception and administrative support across the organization. Responsibilities include…
Added 1 day ago
Program Assistant - Weekends
St. Joseph's Home Care
Hamilton, ON
$19.15 to $29.12 CAD / hour
Part-time
The Program Assistant – Visiting Nursing (PA-VN) is an administrative resource providing general clerical and admin support to the Visiting Nursing program. The PA-VN is responsible for…
Added 1 day ago
Scheduler/Administrative Support/PAD Assistant - Paramedic Services (Permanent Full-time)
Grey County
Owen Sound, ON
Full-time
The Paramedic Services Department is hiring a permanent full-time Scheduler/Administrative Support/PAD Assistant. This recruitment is for a current vacancy. Candidates are invited to submit…
Added 1 day ago
Upper River Valley Medical Laboratory Assistant/Phlebotomist (3041) PCN 9150219
Horizon Health Network
Perth, NB
Temporary
The Medical Laboratory Assistant is responsible for assisting with pre and post analytical tasks and routine technical and laboratory support procedures.

BELFOR CANADA INC.

Project Manager Assistant

Edmonton, AB, Canada

Pay: $22 to $25 CAD / hour
Job type: Full-time
Posting language: English
Posted: Sep 25, 2026

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Original job description

Position Overview

The Project Manager Assistant provides support to the Project Manager by coordinating project activities related to any and all projects. The position’s main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Manager Assistant handles multiple projects within a fast-paced environment and is open to constant changes and challenges. The ideal candidate will be highly organized and able to manage multiple projects at once in the absence of day-to-day guidance.

Job Duties

Effectively communicate with property owners/managers/tenants, subcontractors and insurance adjusters
Assists Project Manager with the successful full cycle of assigned projects; from initiation to completion, including receipt of payment if necessary
Ensures all project documentation is accurate and uploaded into internal and external claims systems
Assists project with customer communication and interactions
Ensure work authorization, completion certificates and all other required documents are obtained from client
Ensure work order tasks and purchase orders are completed and uploaded in a timely manner
Invoicing is completed accurately in line with client protocols
Support outstanding receivables
Acts as a liaison between the customer and Project Manager to ensure project success
Address questions/concerns throughout the project
Perform tasks required by the Project Manager in support of project needs
Be aware of all aspects of the scopes of work so proper assistance to the Project Manager can be provided
Responsible to track project changes and produces updated schedules
Review project information and compile schedules in a timely manner
Tracks the progress of all new and ongoing projects and maintains up-to-date notes
Coordinate mitigation/restoration work with in-house staff and sub-trades
Prepare and/or edit internal scopes of work, estimates, budgets, letters, faxes, memos and emails
File all project documents appropriately (hard and soft copies)
Organize, compile and submit support documentation on completion of project
Submit any required information to the client as directed by the Project Manager
Report to the Project Manager for all issues
Be capable of short term coverage for the project in the event of Project Manager vacations or absences
Assist with reception relief as needed
Provide excellent customer service
Work under time constraints to meet specific timelines
Ensure attention to detail and keen sense of safeguarding other people’s property and information
Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment
Comply with all BELFOR policies and procedures, as well as legislative requirements
Proactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate person
Attend all BELFOR sponsored training courses

Qualifications

Post-secondary administration courses / certification
1+ year prior restoration experience, insurance and/or construction coordination
Knowledge of Xactimate and/or XactAnalysis, preferred
Manage sensitive information appropriately and maintain confidentiality
Strong aptitude to work within deadlines
Integrity, honesty and responsibility with a desire to contribute to a team
Highly organized with attention to details
Comprehensive understanding of customer service, principles and practices
Eligible to operate a motor vehicle per BELFOR’s vehicle policy
Ability to work within a team or independently as needed
Strong written and verbal communication skills
Proven ability to multi-task in a fast paced environment
Intermediate computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word
and Google Suite
Willing to work evenings, on call and weekends when requested
Periodic travel may be required
Criminal Record Check

Physical Demands

Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
Access and mobility in tight spaces
Sustained periods of standing, sitting, walking, bending, and kneeling

BELFOR (Canada) Inc. is an inclusive and equal opportunity employer. While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.

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More about this job

Responsibilities

The Project Manager Assistant supports the Project Manager by coordinating project activities, managing documentation, and ensuring efficient communication between all stakeholders. They are responsible for tracking project progress, handling invoicing, and maintaining accurate records throughout the project lifecycle.

Requirements

Candidates should have post-secondary administration training and at least one year of experience in restoration, insurance, or construction coordination. Proficiency in Microsoft Office and familiarity with Xactimate or XactAnalysis are preferred, along with strong organizational and communication skills.

Skills

Project coordination
Customer service
Communication
Documentation management
Scheduling
Invoicing
Xactimate
XactAnalysis
Microsoft Office
Google Suite
Multi-tasking
Time management
Attention to detail
Restoration industry knowledge
Construction coordination
Safety compliance

Visa sponsorship

Not detected in the job text

Keywords

Project Management
Restoration
Construction
Insurance Adjusting
Xactimate
XactAnalysis
Microsoft Excel
Microsoft Word
Google Suite
Documentation
Invoicing
Receivables
Scheduling
Customer Service
Safety Policies
Work Authorization
Purchase Orders
Site Coordination
Administrative Support
Data Entry

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