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Benchmark Recruitment

Project Coordinator

Vancouver, BC, Canada
Greater Vancouver Metropolitan Area, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 22, 2026
Experience: 7+ years of IT program and project coordination experience, preferably supporting large-scale enterprise technology initiatives
Posting language: English
Posted: Oct 23, 2026

Original job description

Job Title: Project Coordinator

12-month contract | Hybrid in the Greater Vancouver Metropolitan Area | Closing Date: Thursday, October 29, 2026 | Must hold a valid Canadian Work Visa

Our client, one of Canada's largest public transportation organizations, is seeking an experienced Project Coordinator for a 12-month contract opportunity in the Greater Vancouver area, with the possibility of extension.

The Project Coordinator will support the delivery of a major Yard and Charge Management Solution (YCMS) Program, working within an established technology Project Management Office (PMO). This role will provide comprehensive coordination and administrative support across program planning, financial management, contract administration, procurement, governance, reporting, and stakeholder communications.

Reporting to a Senior Project Manager and collaborating closely with program leadership, technical teams, vendors, and business stakeholders, the successful candidate will be responsible for maintaining accurate project documentation, monitoring budgets and expenditures, coordinating resources, and ensuring key program activities remain organized and on schedule.

The position requires a highly organized and detail-oriented professional who can independently manage competing priorities, identify potential issues, and proactively support program delivery. The successful candidate will also contribute to process improvements, vendor coordination, and the onboarding and offboarding of project resources.

The ideal candidate brings 7+ years of IT program and project coordination experience, with strong capabilities in project financial reporting, vendor contract administration, SharePoint, Microsoft Project, and program governance. Experience supporting IT infrastructure initiatives and working within large, complex organizations will be particularly valuable.

Responsibilities:

Provide comprehensive program and project coordination support for a major enterprise technology initiative, working closely with Project Managers, program leadership, technical teams, and stakeholders
Plan, organize, and coordinate program activities, including documenting objectives, work packages, schedules, milestones, risks, and resource requirements
Support the development, maintenance, and monitoring of integrated program plans, schedules, budgets, and project tracking documentation
Assist with identifying resource requirements, coordinating technical resources, and determining the need for external consultants or contractors
Manage day-to-day program financial administration, including budget tracking, expenditure monitoring, invoice processing, and financial reconciliations
Prepare recurring monthly, quarterly, and annual financial reports, including budget-to-actual comparisons, spending forecasts, burn rates, and variance analyses
Support program funding activities by coordinating administrative requirements, preparing supporting documentation, and tracking approval processes
Maintain and administer program governance documentation, ensuring project gating, funding requests, and approval materials are completed, reviewed, and submitted on time
Prepare and coordinate governance documents, including Project Change Approvals (PCAs), Specific Project Approvals (SPAs), and related authorization materials
Develop and maintain project status reports (PSRs) covering progress against milestones, risks, issues, decisions, and outstanding actions
Coordinate program meetings, including scheduling, agenda preparation, presentation materials, meeting minutes, and action-item tracking
Monitor project schedules and deliverables, proactively identifying potential delays, risks, resource constraints, or administrative issues
Escalate concerns to program leadership and recommend practical solutions to address scheduling, budgetary, technical, or operational challenges
Maintain accurate program plans, tracking registers, document repositories, correspondence, and other project records
Coordinate communication and information sharing between internal stakeholders, external consultants, vendors, and program team members
Draft, edit, and proofread business correspondence, reports, presentations, project documentation, and administrative materials
Conduct research, gather information from multiple sources, and prepare analyses, summaries, recommendations, and special reports as required
Support procurement activities, including the preparation and coordination of Statements of Work (SOWs), Requests for Information (RFIs), Requests for Proposals (RFPs), and other contract documentation
Assist with the evaluation and selection of consultants, contractors, and external service providers
Coordinate with Strategic Sourcing on resource procurement, vendor engagements, contract extensions, contract follow-ups, and Purchase Order maintenance
Track vendor and contractor deliverables, monitor contract compliance, and identify performance or service quality concerns for escalation
Coordinate the delivery, installation, and warranty tracking of products and equipment in accordance with program milestones
Support new employee and contractor onboarding, including coordination of system accounts, hardware preparation, access permissions, location access cards, and equipment setup
Provide onboarding guidance and training on team procedures, document repositories, SharePoint sites, and administrative processes
Coordinate employee and contractor offboarding, including system access termination, hardware returns, and access card collection
Identify opportunities to improve program administration, reporting processes, documentation standards, and internal workflows
Provide additional project coordination and administrative support across related technology initiatives as required

Qualifications:

7+ years of IT program and project coordination experience, preferably supporting large-scale enterprise technology initiatives
Experience supporting IT infrastructure projects or programs is highly desirable
Demonstrated experience managing program or project financial administration, including budget tracking, actual expenditures, spending forecasts, burn rates, and variance reporting
Proven experience preparing and maintaining financial reports, project status reports, governance documentation, and project tracking materials
Previous experience coordinating vendor contracts, procurement processes, consultant engagements, and contractor administration
Familiarity with preparing and managing Statements of Work (SOWs), Requests for Information (RFIs), Requests for Proposals (RFPs), and Purchase Orders
Experience supporting project governance, funding approvals, change requests, and formal project documentation
Strong understanding of project and program coordination practices, including scheduling, resource tracking, risk and issue management, and stakeholder communications
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Visio
Experience working with Microsoft Project, Project Online, and OneDrive
Strong SharePoint experience, including custom list creation, workflow development, document management, and collaboration site administration
Demonstrated ability to gather, analyze, consolidate, and present information from multiple sources
Strong analytical and problem-solving skills, with the ability to identify issues, assess alternatives, and recommend practical solutions
Excellent organizational and time management skills, with the ability to manage multiple competing priorities and deadlines
Exceptional attention to detail and accuracy when preparing financial reports, project documentation, and administrative records
Strong written and verbal communication skills, including experience preparing professional correspondence, meeting materials, reports, and presentations
Proven ability to coordinate activities and communicate effectively with Project Managers, technical teams, business stakeholders, vendors, and external consultants
Experience coordinating resource onboarding and offboarding, including system access, equipment provisioning, and administrative documentation
Ability to work independently, take initiative, and proactively identify opportunities to improve project coordination and administrative processes
Demonstrated ability to perform effectively in a fast-paced, complex, and deadline-driven environment
Strong interpersonal and collaboration skills, with the ability to build productive working relationships across multiple departments and stakeholder groups
Experience working within a public sector organization is considered an asset

NOTE: Interested candidates who meet the above qualifications are encouraged to apply directly. Due to the volume of applications, only those shortlisted will be contacted.

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More about this job

Responsibilities

Coordinate planning, schedules, budgets, resources, governance, reporting, procurement, and stakeholder communications for a major enterprise technology program. Maintain project records and financial reports, coordinate vendors and resource onboarding or offboarding, and proactively identify delivery risks and process improvements.

Requirements

Requires 7+ years of IT program and project coordination experience, ideally supporting large-scale technology or infrastructure initiatives, with experience in financial administration, procurement, vendor contracts, and governance. Candidates should be proficient with SharePoint, Microsoft Project, and Microsoft Office, and demonstrate strong analytical, organizational, communication, and stakeholder coordination skills.

Skills

Project Coordination
Program Coordination
Financial Reporting
Budget Tracking
Procurement
Project Governance
SharePoint Administration
Microsoft Project
Project Scheduling
Risk and Issue Management
Stakeholder Communications
Resource Coordination
Onboarding and Offboarding
Document Management
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Yard and Charge Management Solution
Technology Project Management Office
IT Infrastructure
Program Planning
Integrated Program Plans
Project Schedules
Budget Tracking
Expenditure Monitoring
Financial Reconciliation
Budget-to-Actual Reporting
Spending Forecasts
Burn Rate
Variance Analysis
Project Governance
Project Change Approvals
Specific Project Approvals
Project Status Reports
Statements of Work
Requests for Information
Requests for Proposals
Purchase Orders
Vendor Management
Microsoft Project
Project Online
SharePoint
OneDrive
Microsoft Office
Resource Onboarding
Resource Offboarding
Public Sector

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