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Added 10 hours ago
Senior Specialist Labour Relations
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The Senior Specialist Labour Relations is responsible for leading all Labour Relations activities within their assigned area of responsibility while providing specialist advice and guidance…
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- Full-time
The Building Supplies Purchasing Manager is a full-time, hybrid position based in Mississauga, Ontario, offering flexibility to work from home.
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- Full-time
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Senior Payroll Administrator
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- $69,000 to $94,000 CAD / year
- Full-time
Full-time Opportunity | Hybrid in the Greater Vancouver Metropolitan Area | Salary: $69,000–$94,000/annum, commensurate with experience | Must hold a valid Canadian Work Visa
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Benchmark Recruitment

Senior Payroll Administrator

Vancouver, BC, Canada
Greater Vancouver Metropolitan Area, Canada

$69,000 to $94,000 CAD / year · Full-time

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Job details

Pay: $69,000 to $94,000 CAD / year
Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English
Posted: Oct 23, 2026

Original job description

Job Title: Senior Payroll Administrator

Full-time Opportunity | Hybrid in the Greater Vancouver Metropolitan Area | Salary: $69,000–$94,000/annum, commensurate with experience | Must hold a valid Canadian Work Visa

Our client is seeking an experienced Senior Payroll Administrator for a permanent, full-time opportunity based in Vancouver.

Reporting to the Controller within the Finance department, the Senior Payroll Administrator will oversee the organization's full-cycle, bi-weekly payroll operations, ensuring employees are paid accurately and on time while maintaining compliance with applicable legislation, collective agreements, and organizational policies.

This role encompasses payroll processing, benefits and pension administration, employee expense reimbursements, statutory remittances, year-end reporting, payroll reconciliations, and HRMS administration. The successful candidate will also play an important role in improving payroll processes, strengthening internal controls, and leveraging technology to enhance efficiency, accuracy, and data integrity.

Working collaboratively with Finance, IT, Operations, and external service providers, the Senior Payroll Administrator will serve as a key payroll subject matter expert, providing guidance on complex payroll matters and supporting continuous improvement initiatives.

The ideal candidate brings 5–7 years of progressive Canadian payroll experience, strong knowledge of payroll legislation and compliance, and demonstrated experience administering payroll within a unionized environment. A recognized payroll certification, strong HRMS proficiency, and excellent analytical and problem-solving skills are essential.

Responsibilities:

Lead and administer full-cycle, bi-weekly payroll processing for salaried and hourly employees, ensuring accurate and timely payments
Review, validate, and process payroll entries, timesheets, overtime, allowances, and employee expense reimbursements
Ensure the accuracy and legitimacy of expense submissions, including employee allowances and reimbursements
Prepare and complete payroll reconciliations, payroll journal entries, registries, and supporting financial documentation
Calculate, prepare, and remit statutory and other payroll deductions to applicable government agencies, pension administrators, and other third parties
Ensure compliance with applicable Canadian payroll legislation, employment standards, collective agreements, organizational policies, and procedures
Interpret collective agreement provisions and apply appropriate payroll rules to ensure accurate compensation and deductions
Administer and validate taxable benefits, pension contributions, and employee benefit deductions
Lead payroll year-end processing, reconciliations, reporting, and statutory filings
Prepare, reconcile, distribute, and file annual T4 slips and related CRA reporting
Maintain accurate and confidential employee payroll records in accordance with applicable privacy legislation and organizational requirements
Review and audit employee timesheets to ensure accuracy, completeness, and compliance with payroll policies
Respond to and resolve employee inquiries regarding payroll, timesheets, deductions, benefits, and expense reimbursements
Ensure payroll processes and records meet internal and external audit requirements, providing supporting documentation and reports as needed
Manage relationships with external payroll service providers, monitoring performance and ensuring agreed service levels are maintained
Serve as a payroll and HRMS subject matter expert, supporting system functionality, data integrity, troubleshooting, and user inquiries
Collaborate with Finance, IT, and Operations leadership to identify opportunities to improve payroll services, reporting, and system capabilities
Translate organizational payroll requirements into effective HRMS processes, system configurations, and operational procedures
Review existing payroll controls, workflows, and procedures to identify opportunities for automation, efficiency improvements, and reduced manual processing
Recommend and implement payroll best practices, internal control enhancements, and process improvements
Develop and maintain accurate payroll procedures, process documentation, and supporting reference materials
Define and monitor relevant Key Performance Indicators (KPIs) to measure payroll service quality, accuracy, and operational effectiveness
Provide training and guidance to employees and internal stakeholders on HRMS functionality and expense submission systems as required
Support ongoing payroll-related projects, system enhancements, and organizational change initiatives

Qualifications:

5–7 years of progressively responsible payroll experience, including comprehensive knowledge of Canadian payroll administration and compliance
Certified Payroll Manager (CPM) designation, or Payroll Compliance Practitioner (PCP) certification with progress toward the CPM designation, or equivalent qualifications
Completion of relevant professional payroll courses and membership in good standing with a recognized Canadian payroll association
3–5 years of experience working with Human Resources Management Systems (HRMS)
Experience with Ultimate Software (UltiPro/UKG Pro) is considered an asset
Demonstrated experience administering full-cycle payroll for both salaried and hourly employees
Strong knowledge of Canadian payroll legislation, statutory deductions, taxable benefits, pension administration, and year-end reporting requirements
Proven experience with T4 preparation, payroll reconciliations, statutory remittances, and payroll-related financial reporting
Experience working in a unionized environment is required, including interpreting and applying collective agreement provisions
Strong understanding of payroll systems, methods, internal controls, compliance requirements, and audit procedures
Experience managing payroll-related employee expenses, reimbursements, allowances, and benefit deductions
Demonstrated ability to maintain accurate and confidential employee information in accordance with applicable privacy requirements
Strong analytical and problem-solving skills, with the ability to investigate discrepancies and resolve complex payroll issues
Advanced proficiency with Microsoft Excel and strong working knowledge of other Microsoft Office applications
Experience identifying and implementing payroll process improvements, automation opportunities, and system enhancements
Excellent organizational skills and attention to detail, with a strong commitment to accuracy, compliance, and timely completion of work
Strong written and verbal communication skills, with the ability to explain payroll-related information clearly to employees and stakeholders
Excellent client service skills, with experience responding to employee inquiries and resolving sensitive or complex issues professionally
Proven ability to establish and maintain effective working relationships with colleagues, management, and external service providers
Strong collaboration and conflict resolution skills, with the ability to work effectively across multiple departments
Self-motivated and results-oriented, with the ability to manage competing priorities, meet deadlines, and work independently
Adaptable and proactive, with a willingness to support organizational changes and continuous improvement initiatives
Ability to commute to the Vancouver office on Tuesdays and Thursdays as part of the hybrid work arrangement

NOTE: Interested candidates who meet the above qualifications are encouraged to apply directly. Due to the volume of applications, only those shortlisted will be contacted.

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More about this job

Responsibilities

Lead full-cycle bi-weekly payroll for salaried and hourly employees, including payroll entries, reconciliations, statutory remittances, benefits and pension deductions, expense reimbursements, and year-end T4 reporting. Maintain compliance and accurate records, support employees and stakeholders, administer HRMS processes, and improve payroll controls, systems, and operational efficiency.

Requirements

Requires 5–7 years of progressive Canadian payroll experience, including full-cycle payroll in a unionized environment, and a CPM designation or PCP certification with progress toward CPM (or equivalent). Candidates should have 3–5 years of HRMS experience, strong knowledge of Canadian payroll legislation and reporting, advanced Excel skills, and the ability to commute to the Vancouver office two days per week.

Skills

Full-Cycle Payroll Administration
Canadian Payroll Compliance
Unionized Payroll
Collective Agreement Interpretation
Payroll Reconciliation
Statutory Remittances
T4 Reporting
HRMS Administration
UKG Pro/UltiPro
Pension and Benefits Administration
Expense Reimbursements
Payroll Internal Controls
Microsoft Excel
Process Improvement
Employee Relations
Payroll Auditing

Visa sponsorship

Not detected in the job text

Keywords

Canadian Payroll
Full-Cycle Payroll
Bi-Weekly Payroll
Payroll Compliance
Unionized Environment
Collective Agreements
Payroll Reconciliation
Statutory Deductions
Statutory Remittances
T4 Reporting
Year-End Reporting
Taxable Benefits
Pension Administration
Employee Expense Reimbursements
HRMS
UKG Pro
UltiPro
Certified Payroll Manager
Payroll Compliance Practitioner
Microsoft Excel
Payroll Internal Controls
Payroll Auditing
Process Improvement
Automation
Data Integrity
Employee Privacy
Payroll Journal Entries
Key Performance Indicators
Employment Standards
Finance

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