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Added 7 mins ago
SM
General Worker (Casual) – Facilities Management
Saint Mary's University
Halifax, NS
- Full-time
Customer Service Skills: Ability to interact with customers in a positive manner while maintaining a positive working relationship and delivering quality service.
Added 7 mins ago
E1
English Teacher (ESL/TEFL) | Full-Time | Visa, Flights & Sponsored TEFL
English 1
Halifax, NS
- Full-time
Career changers from customer service, retail, hospitality, corporate training, communications, banking, IT, media or non-profit
Added 7 mins ago
HE
Event Sales Assistant
Hype Events
Toronto, ON · Greater Toronto Area, Canada
- $41,000 to $45,000 CAD / year
- Full-time
You might be coming from retail, hospitality, customer service or university - or simply looking for an opportunity to build practical experience in a people-focused environment.
Added 7 mins ago
JI
Sales and Support
Jumbo Interactive
Edmonton, AB
- $21 CAD / hour
- Temporary
We are seeking a highly professional, reliable, and detail-oriented individual to join our team. This part-time and temporary role is essential for maintaining the high standards of the…
Added 7 mins ago
K
Manager, Cybersecurity
KPMG
Calgary, AB
- Full-time
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Added 17 mins ago
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Centennial Auto Group
Summerside, PE
- Full-time
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Added 22 mins ago
M
Dynamics 365 CRM Solution Engineer
Microsoft
Calgary, AB · Edmonton, AB · Vancouver, BC · Ottawa, ON · Toronto, ON
- Full-time
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Added 37 mins ago
A
Service Advisor - London Kia
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London, ON
- $60,000 to $90,000 CAD / year
- Other
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Added 37 mins ago
NB
Senior Wealth Associate
National Bank of Canada
Medicine Hat, AB
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…and other professionals, playing an important role in client service, financial planning, business development and the efficient operation of the…
Added 37 mins ago
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Senior Analyst - SSI Expert
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Support business partners by resolving complex operational issues and delivering professional, efficient, and solution-oriented service.
Added 37 mins ago
GD
Janitor and handyman
Groupe Denux
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…involves interacting with residents and office tenants in a professional manner, responding to service requests, and supporting property management with occasional tasks as…
Added 37 mins ago
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Wealth Associate
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- Full-time
Support wealth advisors in providing superior client service and be available to respond to client requests in a timely and professional manner.
Added 1 hour ago
RM
Patient Access Clerk I
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Demonstrated excellence customer service skills
Added 1 hour ago
AH
Administrative Support V
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Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…English language both written and oral. Able to maintain a professional image and demonstrated ability to remain calm, courteous, sensitive, and tactful. Accurate and proficient keyboarding…
Added 1 hour ago
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Added 1 hour ago
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Food Service I
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- Part-time
…impact by providing nutritious, healthy, high-quality meal service to patients, residents, staff, visitors, and the community. This part-time position is located at Peter Lougheed Centre.…
Added 1 hour ago
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Food Service I
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Added 1 hour ago
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Added 1 hour ago
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Added 1 hour ago
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Hospitality F&B Assistant Manager
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Food Service I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…impact by providing nutritious, healthy, high-quality meal service to patients, residents, staff, visitors, and the community. This temporary full-time position is located at Peter Lougheed…
Added 1 hour ago
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Hotel 1st Cook
Grey Eagle Resort & Casino
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This is a combined culinary, customer-service and vehicle-operation position. The employee must be capable of safely driving the food truck to approved locations and events while also…
Added 1 hour ago
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Bento Inc.

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Apr 26, 2027
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Oct 28, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm
This is a full time in-office role at 25 Sims Crescent.

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

#bentoR

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More about this job

Responsibilities

Coordinate front-desk operations, office facilities, mail, meetings, events, travel, and administrative processes for the Richmond Hill head office. Support People Operations and cross-functional teams with employee lifecycle administration, internal communications, records, and day-to-day business operations.

Requirements

Requires at least two years of administrative experience, or an equivalent combination of education and experience, along with strong communication, organization, accuracy, and independent-work skills. Candidates must be proficient in Microsoft Office applications and Teams, maintain confidentiality, prioritize multiple tasks, and have access to a vehicle.

Skills

Office Administration
Facilities Coordination
Reception And Visitor Management
Meeting And Event Coordination
Employee Onboarding And Offboarding
Employment Documentation
Travel Coordination
Internal Communications
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Written And Verbal Communication
Prioritization
Confidentiality

Benefits

Training And Career Advancement Opportunities
Diversity, Equity, And Inclusion Initiatives
Sustainable Practices And Initiatives

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Office Administration
Facilities Management
Front Desk
Visitor Management
Mail And Courier Coordination
Meeting Coordination
Event Planning
Catering
Employee Onboarding
Employee Offboarding
Employment Documentation
Employee Data Administration
Travel Arrangements
Internal Communications
Document Management
Expense Administration
Records Tracking
Vendor Coordination
People Operations
Cross-Functional Coordination
Too Good To Go
Customer Relations
Workplace Safety
Process Documentation
Continuous Improvement

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