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Added 24 mins ago
TM
Logistics Coordinator
Tribe Medical, Arthrex agency partner
Canada
- $50,000 CAD / year
- Full-time
This role will be overseen by the Director of Operations and work day-to-day with the Manager, MDS.
Added 40 mins ago
F
Marketing Coordinator
Fitzrovia
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
The Marketing Coordinator will have the opportunity to collaborate closely with Asset Management, Development, Operations, and Investments teams to align marketing strategies with property…
Added 55 mins ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Tenir à jour des systèmes de classement électronique structurés, les bases de données internes, les listes de distribution et les espaces de documentation partagés (p. ex., SharePoint et…
Added 2 hours ago
PH
Operations Coordinator, Advancing Health
Providence Healthcare
Vancouver, BC
- Temporary
…Advancing Health Outcomes at St. Paul's Hospital is looking for an Operations Coordinator to help create a welcoming, organized, efficient, and collaborative workplace where researchers,…
Added 2 hours ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 3 hours ago
Construction General Foreman - Electrical (Prince George)
IREN
Prince George, BC
…proceeds; coordinate isolations and energizations with the LOTO Coordinator and site…
Added 4 hours ago
Finance Operations Associate
Alberta Municipalities
Edmonton, AB
Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible…
Added 4 hours ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
Support administrative and coordination needs across departments to help facilitate efficient day-to-day operations.
Added 5 hours ago
SL
Director of Sales (inside sales)
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
…functions including Business Development Managers, Inside Sales and Coordinator, and will be responsible for managing the existing relationship with some advisors and firms. They will spend…
Added 6 hours ago
SS
Production Scheduler and Logistics Coordinator
Samuel, Son & Co.
Cambridge, ON
- Full-time
Coordinate production schedules and inbound and outbound shipment activities to support customer delivery requirements and efficient facility operations.
Added 6 hours ago
HG
Project Coordinator
Hypertec Group
Montreal, QC
- Full-time
Hypertec is seeking a Project Coordinator to join our Sales Operations team in Montreal. If you are motivated, collaborative, and aligned with our values, we would love to hear from you.
Added 6 hours ago
JI
Freight Coordinator
J.D. Irving, Limited
Saint John, NB
- Full-time
Reporting to the Senior Manager, Logistics at the Sawmills Division Head Office, the Freight Coordinator will play a key role in supporting the movement of products across our sawmill…
Added 7 hours ago
M
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
MSD
Kirkland, QC
- Full-time
Tenir à jour des systèmes de classement électronique structurés, les bases de données internes, les listes de distribution et les espaces de documentation partagés (p. ex., SharePoint et…
Added 7 hours ago
Hub Coordinator
HelloFresh
Toronto, ON
Reporting directly to the Hub Manager, the Hub Coordinator will participate in scheduling on road delivery operations and providing front-line leadership. You will help execute the…
Added 7 hours ago
Human Resources Coordinator - Winter 2026/27
Sunshine Village Corporation
Banff, AB
The Human Resources Coordinator provides an outstanding experience for our internal guests, ensuring a positive experience for employees and volunteers working at the Company’s three…
Added 8 hours ago
N
Project Field Coordinator, Mine
Nutrien
Vanscoy, SK
- Full-time
…project tasks. Working closely with Project Managers, Mine Operations, Mine Construction, Maintenance, Engineering, Planning and Supply Chain, the Project Field Coordinator ensures…
Added 9 hours ago
I
Container Asset and Recovery Coordinator
Intelcom
Mississauga, ON
- Full-time
With more than 100 sorting stations and operations across three continents, Intelcom | Dragonfly is Canada’s leader in last-mile logistics. Our vision is clear: to deliver fast, accurate,…
Added 9 hours ago
Fleet Maintenance - Fleet Maintenance Coordinator
The Erb Group
Vaudreuil-Dorion, QC
The Fleet Coordinator will support the day-to-day operations of our maintenance shop by coordinating maintenance activities, maintaining accurate work order records, and overseeing parts…
Added 9 hours ago
CC
Administrative & Order Processing Coordinator
Consult2Bond Canada
Milton, ON
- Full-time
We are seeking an organized and proactive Administrative & Order Processing Coordinator to support our daily operations and help deliver a reliable customer experience. This role connects…
Added 10 hours ago
MI
Branch Operations Coordinator
Medline Industries, LP
Ottawa, ON
- Full-time
The Branch Operations Coordinator supports branch-level operational, administrative, installation coordination, inventory, facility, and operational support activities. This role assists…
Added 10 hours ago
Program Administrator (Education)
Wilfrid Laurier University
Brantford, ON
…day-to-day coordination of the Faculty of Education's Brantford operations, including facilities, shared spaces, office resources, purchasing processes, financial administration, and…
Added 10 hours ago
Warehouse Manager, Fleet and Facilities
Enercare
AB
The Warehouse Manager, Fleet and Facilities leads warehouse operations, fleet management, facility maintenance, inventory control, warranty administration, and field inventory effectiveness…
Added 11 hours ago
CBMC, Site Coordinator
Cape Breton University
Sydney Indian Reserve No. 28A, NS · Sydney, NS
The Site Coordinator is responsible for the organization, coordination and administration of all undergraduate medical education activities at the site, including the Longitudinal…
Added 12 hours ago
BU
Conference Support Coordinator
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Reporting to the Senior Conference Coordinator, the Conference Support Coordinator will assist with all operations related to Conference groups, including but not limited to FIRST Robotics,…
Added 12 hours ago
SH
Materials Management Coordinator, Supply Chain
Southlake Health Community
Newmarket, ON · Southlake Health
- Full-time
The Materials Management Coordinator, Supply Chain is responsible for managing and executing the daily operations of the Distribution and Receiving Departments to ensure uninterrupted…

Bento Inc.

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Apr 26, 2027
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Oct 28, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm
This is a full time in-office role at 25 Sims Crescent.

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

#bentoR

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More about this job

Responsibilities

Coordinate front-desk operations, office facilities, mail, meetings, events, travel, and administrative processes for the Richmond Hill head office. Support People Operations and cross-functional teams with employee lifecycle administration, internal communications, records, and day-to-day business operations.

Requirements

Requires at least two years of administrative experience, or an equivalent combination of education and experience, along with strong communication, organization, accuracy, and independent-work skills. Candidates must be proficient in Microsoft Office applications and Teams, maintain confidentiality, prioritize multiple tasks, and have access to a vehicle.

Skills

Office Administration
Facilities Coordination
Reception And Visitor Management
Meeting And Event Coordination
Employee Onboarding And Offboarding
Employment Documentation
Travel Coordination
Internal Communications
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Written And Verbal Communication
Prioritization
Confidentiality

Benefits

Training And Career Advancement Opportunities
Diversity, Equity, And Inclusion Initiatives
Sustainable Practices And Initiatives

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Office Administration
Facilities Management
Front Desk
Visitor Management
Mail And Courier Coordination
Meeting Coordination
Event Planning
Catering
Employee Onboarding
Employee Offboarding
Employment Documentation
Employee Data Administration
Travel Arrangements
Internal Communications
Document Management
Expense Administration
Records Tracking
Vendor Coordination
People Operations
Cross-Functional Coordination
Too Good To Go
Customer Relations
Workplace Safety
Process Documentation
Continuous Improvement

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