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Added 30 mins ago
Corporate Air Escalations Specialist - Toronto, Vancouver, Montreal
Flight Centre
Quebec, QC
…Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and…
Added 43 mins ago
ES
Maintenance Technician II - Building Operator
Equans Services Canada & US
Surrey, BC
- Full-time
Bouygues Energies and Services Canada is now part of the Equans group, a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working…
Added 43 mins ago
RM
Environmental Services I
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
The Environmental Services Department strives to ensure a clean and safe environment for patients, visitors, and staff. The duties of the department are carried out to the highest possible…
Added 1 hour ago
B
General Repair Technician III
BGIS
Ottawa, ON
- Full-time
…preventative and corrective maintenance, routine and on-demand services on facility mechanical equipment and other systems. The Technician III is also responsible for performing work in…
Added 1 hour ago
ES
Building Operator - Toronto
Equans Services Canada & US
Toronto, ON
- Full-time
The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.
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AMECO
Leduc, AB
- Full-time
…positioning AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 1 hour ago
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Operations Manager
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Toronto, ON
- Full-time
…the tenant relationship by maintaining a consistent tenant services strategy at the CBC/Radio-Canada Toronto Broadcast Centre. This includes implementing and improving Tenant Relationship…
Added 1 hour ago
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Building Operator (Night shift) - Richmond Hill, ON
Equans Services Canada & US
Toronto, ON
- Full-time
The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.
Added 1 hour ago
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Commercial/Sales Account Director I
AMECO
Fort Saskatchewan, AB
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…positioning AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 1 hour ago
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Commercial/Sales Account Director I
AMECO
Coquitlam, BC
- Full-time
…positioning AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 1 hour ago
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Winnipeg, MB
- Full-time
…program management of assigned programs and project management services. Project management services will include overseeing assigned projects and program items from the initiation phase…
Added 1 hour ago
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Grower 1
PRT Growing Services Ltd.
Prince George, BC
- Full-time
…reforestation and sustainable forestry. We're driven by a passion for environmental stewardship and a commitment to nurturing relationships, driving excellence, and fostering a people-first…
Added 1 hour ago
VS
Sous Chef (2026-10996)
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Toronto, ON
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Ensures that the food services department and related areas, dining rooms, and snack areas meet environmental safety standards. Reports any hazards including faulty equipment to maintenance.
Added 1 hour ago
N
Sales Agronomist I
Nutrien
Balgonie, SK
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Added 1 hour ago
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Waste Water Treatment Plant Operator 1
Township of Hanover, NJ
Montreal, QC · Urban agglomeration of Montreal, QC
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Added 1 hour ago
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Project Manager - Operations & Logistics (12 Month Contract)
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- $60,000 to $80,000 CAD / year
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Added 1 hour ago
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Director – East Harbor
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Toronto, ON
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Added 1 hour ago
ML
FSQA Team Lead
Maple Leaf Foods Inc.
Hamilton, ON · Hannon, Ontario
- $62,000 to $91,000 CAD / year
- Full-time
…nutrition, safer food and workplaces, more humane animal care, and environmental sustainability efforts that protect our planet. We care about our communities and commit to reducing food…
Added 1 hour ago
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Maintenance Stockroom Controller
Maple Leaf Foods Inc.
Port Perry, ON
- $47,000 to $69,000 CAD / year
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…nutrition, safer food and workplaces, more humane animal care, and environmental sustainability efforts that protect our planet. We care about our communities and commit to reducing food…
Added 2 hours ago
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M.R.T - Radiology, X-Ray (CEN)
Scarborough Health Network
Toronto, ON · Scarborough, ON
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Added 2 hours ago
UO
Director Co-op & Career Development, UC Clermont College
University of Cincinnati
Clermont, QC
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Added 2 hours ago
DH
Production Planner - FAL
De Havilland Aircraft of Canada Limited
Calgary, AB
- Full-time
…design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated…
Added 2 hours ago
A
Commercial/Sales Account Director I
AMECO
Calgary, AB
- Full-time
…positioning AMECO's comprehensive portfolio of equipment, site services, fleet, and specialty solutions to meet customer…
Added 2 hours ago
W
Commissioning Specialist, Buildings
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Edmonton, AB
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Added 3 hours ago
OI
Intermediate Environmental Scientist/Engineer – Impacted Sites
Omni-McCann Inc.
Saskatoon, SK
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Bento Inc.

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Apr 26, 2027
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Oct 28, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm
This is a full time in-office role at 25 Sims Crescent.

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

#bentoR

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More about this job

Responsibilities

Coordinate front-desk operations, office facilities, mail, meetings, events, travel, and administrative processes for the Richmond Hill head office. Support People Operations and cross-functional teams with employee lifecycle administration, internal communications, records, and day-to-day business operations.

Requirements

Requires at least two years of administrative experience, or an equivalent combination of education and experience, along with strong communication, organization, accuracy, and independent-work skills. Candidates must be proficient in Microsoft Office applications and Teams, maintain confidentiality, prioritize multiple tasks, and have access to a vehicle.

Skills

Office Administration
Facilities Coordination
Reception And Visitor Management
Meeting And Event Coordination
Employee Onboarding And Offboarding
Employment Documentation
Travel Coordination
Internal Communications
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Written And Verbal Communication
Prioritization
Confidentiality

Benefits

Training And Career Advancement Opportunities
Diversity, Equity, And Inclusion Initiatives
Sustainable Practices And Initiatives

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Office Administration
Facilities Management
Front Desk
Visitor Management
Mail And Courier Coordination
Meeting Coordination
Event Planning
Catering
Employee Onboarding
Employee Offboarding
Employment Documentation
Employee Data Administration
Travel Arrangements
Internal Communications
Document Management
Expense Administration
Records Tracking
Vendor Coordination
People Operations
Cross-Functional Coordination
Too Good To Go
Customer Relations
Workplace Safety
Process Documentation
Continuous Improvement

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