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Added 11 mins ago
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Governance Administrator
Aplin
AB · Edmonton, AB
- Contract
Our client is seeking a Governance Administrator to provide high-level operational, administrative, and governance support to professional associations across Alberta.
Added 11 mins ago
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Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 11 mins ago
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Senior Project Coordinator
SGS
Burnaby, BC
- $25 to $27 CAD / hour
- Full-time
In this role, as Senior Project Administrator the position provides first level support to a variety of departmental professionals (Project, Group, and Business Managers) to produce project…
Added 12 mins ago
VC
Director of Property Management
Villa Charities Inc.
Toronto, ON · North York, ON
- $115,000 to $140,000 CAD / year
- Full-time
…preservation. The position provides leadership in property operations, facilities maintenance, capital planning, construction and renovation projects, security and emergency preparedness,…
Added 12 mins ago
HC
Client Service Administrator - Vaughan ON
HearingLife Canada
Vaughan, ON
- Full-time
Appointment Scheduling: Ensure smooth clinic operations by managing and adjusting clinician schedules, booking appointments, and coordinating follow-ups.
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Medical Administrator
Max Health Institute & Physiotherapy - Fredericton
NB · New Brunswick, Canada
- Full-time
Added 12 mins ago
SR
Parish Administrator
Swim Recruiting
Vancouver, BC
- $50,000 to $60,000 CAD / year
- Full-time
…organization, is seeking a highly organized and personable Parish Administrator to support its day-to-day operations. This is an excellent opportunity for a proactive administrative…
Added 12 mins ago
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Leasing Administrator
Fitzrovia
Toronto, ON
- $65,000 to $70,000 CAD / year
- Full-time
Fitzrovia is seeking to hire a Leasing Administrator to join our Leasing team. The role involves supporting the Leasing Managers, Team Leads, Leasing Associates and Property Management…
Added 12 mins ago
TU
Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…Student Development and Advising, Human Resources, Finance Operations, Facilities Management and other faculties and schools…
Added 12 mins ago
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Office Administrator (Entry Level)
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 12 mins ago
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Executive Assistant
CURIE
Burlington, ON
- Full-time
We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help…
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Kubernetes Engineer (Container security and GKE focus)
Mehbooba
ON · Ontario, Canada
- Contract
Develop and maintain security tools, scripts, and automation workflows to enhance container security operations and incident response capabilities.
Added 12 mins ago
GS
Senior Systems Administrator
Gertex Solutions
Toronto, ON · Etobicoke, ON
- Full-time
…tools, business intelligence and the infrastructure behind our…
Added 12 mins ago
PR
Specialist - Intermediate Server Infrastructure
Peel Regional Police
Brampton, ON
- Temporary
Department: ITS Infrastructure and Data Centre Operations
Added 12 mins ago
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Information Technology Administrator
Altis
Ottawa, ON · Greater Ottawa Metropolitan Area
- $97,000 to $114,298 CAD / year
- Temporary
Reporting to the Executive Director, you'll be a trusted resource for information management, IT operations, and digital solutions. You'll collaborate with leadership and staff to…
Added 12 mins ago
UT
HRIS Technical Analyst
Ultreia Tech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
You'll be more than a system administrator: you'll be a business partner with strong business acumen. You'll understand how HR, Payroll, Operations and Finance work together, translate…
Added 12 mins ago
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Junior Cyber Incident Response Analyst
Hootsuite
Ottawa, ON
- Full-time
Support the team in the day-to-day security operations monitoring and response for corporate and customer facing systems
Added 27 mins ago
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Junior Cyber Incident Response Analyst
Hootsuite
Vancouver, BC
- Full-time
Support the team in the day-to-day security operations monitoring and response for corporate and customer facing systems
Added 57 mins ago
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Senior Manager, Customer Success Operations
Ryan
Toronto, ON
- Full-time
The Senior Manager, Customer Success Operations is responsible for building, managing, and continuously improving the systems, data, reporting, processes, and operational discipline that…
Added 1 hour ago
A
Governance Administrator
Aplin
Calgary, AB
- Contract
Our client is seeking a Governance Administrator to provide high-level operational, administrative, and governance support to professional associations across Alberta.
Added 1 hour ago
IT System Administrator
Swish Group of Companies
Peterborough, ON
The IT Systems Administrator is responsible for the maintenance, configuration, security, and reliable operation of the organization's IT systems and infrastructure across 13 locations.…
Added 1 hour ago
SV
Senior Systems Administrator
SPIN VFX
Toronto, ON
- Full-time
…who owns provisioning and configuration tooling and a Systems Administrator who carries day-to-day fleet…
Added 1 hour ago
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Marketing Operations Analyst
D2L
Canada
- Full-time
The Marketing Operations Analyst is a business owner, administrator, and super user of the systems that power our marketing and revenue engine. The core of the role is business ownership…
Added 1 hour ago
H
Junior Cyber Incident Response Analyst
Hootsuite
Toronto, ON
- Full-time
Support the team in the day-to-day security operations monitoring and response for corporate and customer facing systems
Added 2 hours ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
…as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations…

Bento Inc.

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Apr 26, 2027
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Oct 28, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm
This is a full time in-office role at 25 Sims Crescent.

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

#bentoR

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More about this job

Responsibilities

Coordinate front-desk operations, office facilities, mail, meetings, events, travel, and administrative processes for the Richmond Hill head office. Support People Operations and cross-functional teams with employee lifecycle administration, internal communications, records, and day-to-day business operations.

Requirements

Requires at least two years of administrative experience, or an equivalent combination of education and experience, along with strong communication, organization, accuracy, and independent-work skills. Candidates must be proficient in Microsoft Office applications and Teams, maintain confidentiality, prioritize multiple tasks, and have access to a vehicle.

Skills

Office Administration
Facilities Coordination
Reception And Visitor Management
Meeting And Event Coordination
Employee Onboarding And Offboarding
Employment Documentation
Travel Coordination
Internal Communications
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Written And Verbal Communication
Prioritization
Confidentiality

Benefits

Training And Career Advancement Opportunities
Diversity, Equity, And Inclusion Initiatives
Sustainable Practices And Initiatives

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Office Administration
Facilities Management
Front Desk
Visitor Management
Mail And Courier Coordination
Meeting Coordination
Event Planning
Catering
Employee Onboarding
Employee Offboarding
Employment Documentation
Employee Data Administration
Travel Arrangements
Internal Communications
Document Management
Expense Administration
Records Tracking
Vendor Coordination
People Operations
Cross-Functional Coordination
Too Good To Go
Customer Relations
Workplace Safety
Process Documentation
Continuous Improvement

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