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Added 5 mins ago
RB
Assistant General Manager
Rae's Bistro + Lounge
Winnipeg, MB
- Full-time
Role Description The Assistant General Manager is a full-time, on-site role based at Rae's Bistro + Lounge in Winnipeg, MB. This role supports the General Manager in overseeing day-to-day…
Added 5 mins ago
WC
Senior Advisor to the CEO
Workers Compensation Board of Manitoba
Winnipeg, MB
- Full-time
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Added 5 mins ago
SC
AI Enablement Specialist
Smart Circle International
Richmond Hill, ON
- $90,000 to $100,000 USD / year
- Full-time
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Added 19 mins ago
SN
1.0 FTE Permanent Educational Assistant
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- Full-time
Diploma or certificate as an Educational Assistant, Developmental Services Worker, Child and Youth Worker or related program.
Added 19 mins ago
SM
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Added 19 mins ago
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Manager, Finance, Performance & Analytics
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Added 20 mins ago
BH
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Added 34 mins ago
Post Office Assistant - Term (On-call) - Coronation (AB)
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…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 34 mins ago
V
Corporate Services Assistant
voestalpine
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- $22 to $25 CAD / hour
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Added 34 mins ago
BB
Retail Sales Associate (Full Time)
Best Buy Canada
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Added 34 mins ago
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Associé(e) principal(e) aux ventes - Mobile / Senior Mobile Sales Associate
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Added 34 mins ago
RD
Assistant Branch Operations Manager
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Ottawa, ON
- Full-time
The RBC Dominion Securities Management team located in Ottawa Little Italy is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager…
Added 34 mins ago
FC
Financial Analyst Sr
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Mississauga, ON · Toronto, ON
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Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required…
Added 35 mins ago
VC
Community Care Assistant (Community Health Worker)
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Added 49 mins ago
Assistant Branch Manager
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Added 49 mins ago
BP
Assistant Kitchen Manager
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Added 49 mins ago
VC
Nursing Unit Assistant (NUA)
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- $30.03 CAD / hour
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Come work as a Nursing Unit Assistant with Vancouver Coastal Health (VCH) at Little Mountain Place in Vancouver, BC. Apply today to join our team!
Added 49 mins ago
VC
Adult & Older Adult Program Assistant
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Vancouver, BC
- $26.42 to $28.25 CAD / hour
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Come work as an Adult & Older Adult Program Assistant with Vancouver Coastal Health (VCH) at Groundspring Home Health in Vancouver, BC! Apply now to join our team!
Added 1 hour ago
CG
Assistant General Manager (Full time) - Browns Socialhouse
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Added 1 hour ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and…
Added 1 hour ago
BT
FT Educational Assistant
Buffalo Trail Public Schools
Kitscoty, AB
- Contract
Buffalo Trail Public Schools Division is seeking a dedicated and compassionate Educational Assistant to join our team at Kitscoty Jr/Sr High School in Kitscoty, AB Alberta. This is an…
Added 1 hour ago
EI
Senior Planner (Student Transportation) - Permanent
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Sherwood Park, AB
- Full-time
…optimization which involves designing and implementing bus routes, training staff and stakeholders, and managing technology systems. It maintains effective stakeholder relationships,…
Added 1 hour ago
TA
ELA Teacher Development & Recruitment Specialist
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- Full-time
…process from finding and assessing teacher candidates through training and readiness for their first…
Added 1 hour ago
WR
LTO EA Level D - Extended Day After School - 10 hrs/wk
Waterloo Region District School Board
St. Jacobs, ON
- Full-time
Educational Assistant Diploma or Educational Support Diploma from an accredited post-secondary institution
Added 1 hour ago
SA
Teacher Assistant - Behavioural Interventionist
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- Part-time
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Completion of a recognized post-secondary Educational Assistant program, including or supplemented by training in conflict resolution, and non-violent crisis intervention or equivalent…

Bento Inc.

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Apr 26, 2027
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Oct 28, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm
This is a full time in-office role at 25 Sims Crescent.

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

#bentoR

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More about this job

Responsibilities

Coordinate front-desk operations, office facilities, mail, meetings, events, travel, and administrative processes for the Richmond Hill head office. Support People Operations and cross-functional teams with employee lifecycle administration, internal communications, records, and day-to-day business operations.

Requirements

Requires at least two years of administrative experience, or an equivalent combination of education and experience, along with strong communication, organization, accuracy, and independent-work skills. Candidates must be proficient in Microsoft Office applications and Teams, maintain confidentiality, prioritize multiple tasks, and have access to a vehicle.

Skills

Office Administration
Facilities Coordination
Reception And Visitor Management
Meeting And Event Coordination
Employee Onboarding And Offboarding
Employment Documentation
Travel Coordination
Internal Communications
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Written And Verbal Communication
Prioritization
Confidentiality

Benefits

Training And Career Advancement Opportunities
Diversity, Equity, And Inclusion Initiatives
Sustainable Practices And Initiatives

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Office Administration
Facilities Management
Front Desk
Visitor Management
Mail And Courier Coordination
Meeting Coordination
Event Planning
Catering
Employee Onboarding
Employee Offboarding
Employment Documentation
Employee Data Administration
Travel Arrangements
Internal Communications
Document Management
Expense Administration
Records Tracking
Vendor Coordination
People Operations
Cross-Functional Coordination
Too Good To Go
Customer Relations
Workplace Safety
Process Documentation
Continuous Improvement

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