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Added 9 mins ago
P
Project Coordinator - Calgary
PTAG
Calgary, AB
- Full-time
Project Coordinator – Calgary, AB, – Full Time - ID#6594
Added 9 mins ago
T
Conseiller / Conseillère service client – Customer Support Advisor
TOPRING
Granby, QC
- Full-time
…chacune des équipes : l’approvisionnement, le technique, l’administration, le marketing, l’entrepôt, les TI et talent et culture. L’équipe Topring est composée de 75 personnes passionnées,…
Added 9 mins ago
FF
Associate Category Manager
Flanagan Foodservice Inc.
Kitchener, ON
- $70,000 to $75,000 CAD / year
- Full-time
Work with Coordinator to ensure all marketing activity commitments are met.
Added 21 mins ago
TC
Change Management Coordinator
Thomas Cavanagh Construction Limited
Ashton, ON
- Full-time
The Change Management Coordinator supports the Organizational Change Manager (OCM) by handling the day-to-day intake, administration, communication, and rollout coordination of change…
Added 23 mins ago
Research Coordinator RN - Endocrinology - Department of Research
Nova Scotia Health and IWK Health
Halifax, NS
The Licensed Research Coordinator – Registered Nurse (RN) is responsible for the coordination of research projects conducted within Nova Scotia Health. This coordination includes the…
Added 39 mins ago
DE
Sales Coordinator
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Niagara Falls, ON
- Full-time
We're looking for an organized, phone-confident Sales Coordinator to bring discipline and follow-through to our sales engine. You'll be the person who keeps opportunities moving: staying in…
Added 1 hour ago
S
Registered Nurse (RN), Families In Recovery Program (FIR) - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
…services such as maternal, fetal/newborn/infant assessment and administration of ordered drugs and therapy. Cerate a therapeutic environment by providing teaching and…
Added 1 hour ago
PH
Administrative Coordinator, BC MQI
Provincial Health Services Authority
Vancouver, BC
- Full-time
Reporting to the Provincial Director, BC Medical Quality Initiative (BC MQI), the Administrative Coordinator ensures that BC MQI administrative and management functions operate efficiently…
Added 2 hours ago
CH
Registered Nurse
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 2 hours ago
CH
Registered Nurse - Emergency
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 3 hours ago
RS
QHSE Administrator (Contract position up to 18 months)
Rockwood Service Corporation
Red Deer, AB
- Full-time
Echo NDE is currently seeking a QHSE Coordinator to support its quality and safety programs.
Added 3 hours ago
RS
Operations Coordinator
Rockwood Service Corporation
Red Deer, AB
- Full-time
Echo NDE is currently seeking an Operations Coordinator to join our team in Red Deer, AB.
Added 4 hours ago
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Co-Op Process Coordinator
Veolia | North America
Oakville, ON
- Full-time
Currently pursuing a bachelor's degree in in Engineering, Business Administration, Project Management, Operations Management or equivalent related discipline.
Added 4 hours ago
NE
Finance Clerk #26-64
North Eastern Ontario Family and Children's Services (NEOFACS)
Kirkland Lake, ON
- $47,535 to $56,743 CAD / year
- Contract
College diploma in Office Administration may be considered with a minimum of three years experience working in an accounting role.
Added 4 hours ago
HC
Nurse Practitioner – Sexual Health Clinics (Contractor)
Health Careers Canada
Toronto, ON
- Contract
…dedicated Advance Practice Nurse Educators and Patient Care Coordinator shared within the Leukemia program to support nursing and the multidisciplinary team members. There are educational…
Added 6 hours ago
AT
Recruitment Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
We’re looking for an enthusiastic Recruitment Coordinator to create an exceptional experience for Owner Operators, Broker Drivers, Rehires, and Transfers. In this role, you’ll be the…
Added 7 hours ago
TL
Accounting / E-Billing Clerk
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
…qualified, experienced accounting/e-billing clerk to join their administration team. The ideal candidate will be outgoing and professional with a basic understanding of accounting…
Added 7 hours ago
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Legal Administrative Coordinator/Law Clerk
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
We are looking for a Legal Administrative Coordinator/Law Clerk with 1–3 years of experience working in an immigration and refugee law firm to join our growing team.
Added 7 hours ago
SF
Project Coordinator
Simon Fraser University
Burnaby, BC
- Full-time
The Project Coordinator plans, implements, and evaluates small to medium projects and supports the management of large projects and programs within the IT Services portfolio of information…
Added 7 hours ago
OH
Coordinator: Volunteers
Ottawa Humane Society
Ottawa, ON
- $25.98 to $31.63 CAD / hour
- Full-time
The Coordinator: Volunteers is responsible for coordinating day-to-day operations of the Volunteer program at the Ottawa Humane Society (OHS).
Added 8 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 8 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Investigational drug administration (PO, SC, IV)+ Instruct Participant on self-administration of Investigational product when applicable (10%),
Added 8 hours ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 8 hours ago
SJ
Radiation Safety Officer (RSO) & Radioligand Therapy (RLT) Prog Coordinator
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Full-time
…Safety Officer (RSO) and Radioligand Therapy (RLT) Program…
Added 8 hours ago
OC
Manager, Residence Services
Olds College
Olds, AB
- $87,000 to $95,000 CAD / year
- Full-time
Provide leadership and guidance to the Residence Life Coordinator (RLC) team in addressing student conduct matters, crises, and emergency situations

Bento Sushi

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Sep 9, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment. This is a full time in-office role at 25 Sims Crescent.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

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More about this job

Responsibilities

The Head Office Administrative Coordinator manages daily office operations, facilities, and front-desk reception duties. They also provide comprehensive administrative support to the People Operations team, including meeting coordination, employee lifecycle documentation, and internal communications.

Requirements

Candidates must have a minimum of 2 years of experience in an administrative role and proficiency in the Microsoft Office Suite. Strong interpersonal skills, attention to detail, and access to a vehicle are required for this position.

Skills

Administrative support
Office management
Facilities management
Meeting coordination
Event planning
Communication
Microsoft Office Suite
Data entry
Onboarding
Offboarding
Travel arrangements
Vendor management
Customer service
Attention to detail
Confidentiality
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Facilities Management
People Operations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Onboarding
Offboarding
Vendor Relations
Travel Logistics
Internal Communications
Records Management
Expense Administration
Front Desk
Corporate Events
Employee Engagement
Administrative Support
Operations Support
Documentation
Scheduling
Inventory Management
Receptionist
Executive Support
Human Resources Support
Customer Service
Professionalism
Confidentiality

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