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Added 21 mins ago
Theatr Clwyd Trainee Director
Theatr Clwyd
Montreal, QC · Urban agglomeration of Montreal, QC
Contract
…director will work on a range of Theatr Clwyd productions as Assistant Director in both the Moondance and Weston Theatres, and other projects. The Trainee will also spend time with every…
Added 21 mins ago
JUNIOR ASSISTANT MANAGER
Bikini Village
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 21 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Montreal, QC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 21 mins ago
JUNIOR ASSISTANT MANAGER
Bikini Village
Brossard, QC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 21 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Joliette, QC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 21 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Sherbrooke, QC
Full-time
Added 22 mins ago
Sound Operations Coordinator
Company 3
Toronto, ON
$21 to $24 CAD / hour
Full-time
…can work alongside our Managers, Producing team, Mixers, and Assistant mixers. The right candidate is someone Client oriented has great inter-personal skills, is energetic, self-motivated,…
Added 22 mins ago
Color Assist
Company 3
Toronto, ON
$24 to $29.33 CAD / hour
Full-time
The Colour Assistant is a key support role within the Picture team, working closely with colourists to ensure efficient colour grading workflows from ingest through final delivery. This…
Added 36 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Brossard, QC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 36 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 36 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Boucherville, QC
Full-time
Added 36 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Saint-Hyacinthe, QC · St-Hyacinthe, QC
Full-time
Added 36 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Winnipeg, MB
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 36 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
London, ON
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 36 mins ago
JUNIOR ASSISTANT MANAGER
Bikini Village
London, ON
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 36 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Dartmouth, NS
Full-time
Added 36 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Aurora, ON
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 37 mins ago
Production Assistant
Cornell Fitness Centers
Hearst, ON
Part-time
WPTZ/WNNE, the NBC affiliate in South Burlington, VT has an opening for a part-time Broadcast Production Assistant. We are looking for a team player who understands the flexible schedule…
Added 37 mins ago
Administrative Assistant Coordinator
Shutters Canada
London, ON
Full-time
Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars,…
Added 37 mins ago
Director of Development, Faculty of Science
The University of British Columbia
Vancouver, BC
$10,459.67 to $15,675.58 CAD / month
Full-time
Reporting to and working closely with the Assistant Dean, the Director will help lead a talented development team while personally managing a $4M portfolio of leadership-level donors. The…
Added 37 mins ago
Publishing Assistant
Penguin Random House Canada
Toronto, ON
Contract
Publishing Assistant, Tundra Book Group (12-month contract)
Added 37 mins ago
Assistant Manager, RS
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON
Full-time
3-5 years of experience in hospitality, events and/or experiential marketing
Added 38 mins ago
SHIFT LEADER - KENNEDY COMMONS
Kitchen Stuff Plus
Toronto, ON
Maintain knowledge of product selection, location, features and benefits, and in-store promotions and marketing initiatives
Added 53 mins ago
Facility Assistant I
P&H
Gilbert Plains, MB
Full-time
…locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers…
Added 1 hour ago
Executive Operations Coordinator
RZOLV Technologies Inc.
Vancouver, BC
Full-time
…business development, investor relations, conferences and events, marketing, technology commercialization and corporate…

Bento Sushi

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Sep 9, 2026

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Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment. This is a full time in-office role at 25 Sims Crescent.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

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More about this job

Responsibilities

The Administrative Coordinator manages daily office operations, facilities, and front-desk duties while providing comprehensive administrative support to various departments. They also coordinate meetings, events, travel logistics, and employee lifecycle documentation to ensure operational efficiency.

Requirements

Candidates must have at least 2 years of administrative experience and proficiency in Microsoft Office Suite. Strong communication skills, attention to detail, and the ability to work independently are essential for this role.

Skills

Administrative support
Office management
Facilities coordination
Meeting coordination
Event planning
Communication
Microsoft Office Suite
Data entry
Travel arrangements
Vendor management
Employee onboarding
Confidentiality
Time management
Attention to detail
Problem solving
Interpersonal skills

Benefits

Training and career advancement opportunities
Diversity, equity, and inclusion initiatives
Sustainable impact programs

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Facilities Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Employee Lifecycle
Onboarding
Offboarding
Vendor Relations
Travel Logistics
Internal Communications
Corporate Events
Data Administration
Expense Administration
Records Tracking
Front Desk
Customer Relations
ESG
Sustainability
Operations Support
Document Management
Scheduling

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