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Added 4 mins ago
S
Administrator, Enterprise Systems
Sectigo
Ottawa, ON
- Full-time
…important, and we win as #OneSectigo by living out our core values - Support, Excellence, Communication, Teamwork, Integrity, Growth and Openness. We are committed to investing in our…
Added 4 mins ago
BF
Benefits Administrator
BC Ferries
Victoria, BC
- Full-time
We're looking for a Benefits Administrator to join our Total Rewards team and help deliver a positive benefits experience for our employees. In this customer-focused role, you'll support…
Added 4 mins ago
TP
Deputy Administrator
Trimark People Solutions
Alert Bay, BC
- Full-time
Trimark People Solutions is honoured to support ‘Na̱mg̱is First Nation (the “Nation”) in recruiting an Assistant (Deputy) Administrator - a key governance and administrative leadership role…
Added 8 mins ago
WF
Human Resources Administrator
West Fraser
Vancouver, BC
- Full-time
Based out of our Vancouver corporate office and supporting operations, the Human Resources Administrator will have a broad range of administrative responsibilities supporting our Vancouver…
Added 8 mins ago
TC
Branch Administrator
Toromont Cat
Cambridge, ON
- Full-time
Toromont Cat is looking for a Branch Administrator to join our team in Cambridge! This position plays a critical role as the first point of contact with our valued customers and visitors as…
Added 8 mins ago
Project Administrator- Syncrude Aurora
Fort McKay Group of Companies
Fort McMurray, AB
Under the direction of the Project Manager, the Project Administrator ensures that all work is being recorded and reported in a timely fashion, and that records of such are kept in an…
Added 15 mins ago
Accounts Receivable/Billing Administrator
Vertex Resource Group
Calgary, AB
Vertex is currently accepting applications for full time office-based Project Administrator. The successful candidate must have relevant accounting and administration experience with a…
Added 15 mins ago
Administrative Assistant
Defence Construction Canada
Gagetown, NB · NB, Oromocto - Gagetown, New Brunswick
The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to…
Added 15 mins ago
AL
Safety Administrator
AGAT Laboratories
Calgary, AB
- Full-time
AGAT Laboratories is seeking a motivated and detail-oriented Safety Administrator to join our Health, Safety & Environment (HSE) team in Calgary.
Added 20 mins ago
WC
Vendor Funds Administrator (Burlington, ON)
Wolseley Canada Inc.
Burlington, ON
- Full-time
…our organization. Here, you’ll build strong relationships and support critical industries that touch the lives of Canadians. Every day, we show up with intention and pride; in ourselves,…
Added 20 mins ago
AL
Safety Administrator
AGAT Laboratories
Calgary, AB
- Full-time
AGAT Laboratories is seeking a motivated and detail-oriented Safety Administrator to join our Health, Safety & Environment (HSE) team in Calgary.
Added 20 mins ago
MD
MNJIS Trainer/Auditor - State Prog Admin Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Senior
Added 20 mins ago
UE
Flexi Bank HR Administrator
Unidad Educativa Bilingüe Delfos
Windsor, ON
- Full-time
With a commitment to person-centred care and a dedicated team of professionals, we solidified our reputation as a trusted partner in delivering care and education.
Added 23 mins ago
Pilot Training Records Administrator
Keewatin Air LP
Winnipeg, MB
Our corporate office and centralized administrative and support services are based in Winnipeg, Manitoba. And we operate a network of locations across Churchill and Thompson, Manitoba;…
Added 23 mins ago
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Construction Contract Administrator - Mechanical
Stantec
Edmonton, AB
- Full-time
Stantec is currently seeking a Mechanical Construction Administrator to join our Buildings Business Unit based in Edmonton and delivering projects in the Alberta region.
Added 23 mins ago
WG
Vendor Funds Administrator (Burlington, ON)
Wolseley Group
Burlington, ON
- Full-time
…our organization. Here, you’ll build strong relationships and support critical industries that touch the lives of Canadians. Every day, we show up with intention and pride; in ourselves,…
Added 26 mins ago
C
M365 Transition Migration Lead
Cognizant
Toronto, ON
- Full-time
…business stakeholders, technology teams, security partners, and support organizations to deliver secure, scalable, and user-centric M365…
Added 26 mins ago
DS
Payroll Administrator
Dawn Staffing Solutions Inc
Kitchener, ON
- Full-time
We are seeking a detail-oriented Payroll Administrator to join our client’s team in Kitchener, ON region .
Added 30 mins ago
SC
Human Resources Administrator, Volunteer Coordination
Scarborough Centre for Healthy Communities (SCHC)
Toronto, ON · Scarborough, ON
- $50,000 to $60,000 CAD / year
- Full-time
As an academic community health organization, we advance health equity through research, education, and knowledge sharing. We prepare the next generation of health professionals through…
Added 30 mins ago
BC
Office Administrator & Receptionist
BBA Consultants
Concord, ON
- Full-time
Coordinate building access, and other logistical support.
Added 38 mins ago
HR Business Partner Administrator (18 month-term)
Cargill
Guelph, ON
The HR Administrator (18 month-term) will be responsible for providing human resources services including attendance management, position management, internal job postings, new hire…
Added 38 mins ago
DC
Project Administrator
Dillon Consulting Limited
Vancouver, BC
- Full-time
We are currently seeking motivated candidates to fill an existing vacancy within our multidisciplinary team for the position of Project Administrator in our Vancouver office.
Added 38 mins ago
Strategic Sourcing - Strategic Sourcing Specialist - Redevelopment
Mohawk Medbuy Corporation (MMC)
Toronto, ON · Burlington, ON
…solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, and accounts…
Added 1 day ago
W
Human Resources Administrator
Wasauksing
Parry Sound, ON
- Full-time
Wasauksing First Nation is accepting applications for a HR Administrator. Reporting to the Human Resources Manager, the Human Resource Administrator provides administrative support as it…
Added 1 day ago
A
Compensation & Benefits Administrator
Altis
Ottawa, ON
- $40 to $42 CAD / hour
- Contract
…transportation sector to recruit a Compensation & Benefits Administrator. This opportunity puts you at the centre of employee support, helping ensure people receive accurate pay and clear…

Bento Sushi

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Sep 9, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment. This is a full time in-office role at 25 Sims Crescent.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

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More about this job

Responsibilities

The Head Office Administrative Coordinator manages daily office operations, facilities, and front-desk reception duties. They also provide comprehensive administrative support to the People Operations team, including meeting coordination, employee lifecycle documentation, and internal communications.

Requirements

Candidates must have a minimum of 2 years of experience in an administrative role and proficiency in the Microsoft Office Suite. Strong interpersonal skills, attention to detail, and access to a vehicle are required for this position.

Skills

Administrative support
Office management
Facilities management
Meeting coordination
Event planning
Communication
Microsoft Office Suite
Data entry
Onboarding
Offboarding
Travel arrangements
Vendor management
Customer service
Attention to detail
Confidentiality
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Facilities Management
People Operations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Onboarding
Offboarding
Vendor Relations
Travel Logistics
Internal Communications
Records Management
Expense Administration
Front Desk
Corporate Events
Employee Engagement
Administrative Support
Operations Support
Documentation
Scheduling
Inventory Management
Receptionist
Executive Support
Human Resources Support
Customer Service
Professionalism
Confidentiality

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