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Added 4 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 6 hours ago
J
2627-195 - Lead Hand - Security (FS12) - Strait Area Campus
Jobbe
Port Hawkesbury, NS
- Full-time
The Lead Hand - Security position reports directly to the Facilities Manager and has a functional reporting relationship to the Regional Public Safety Supervisor.
Added 6 hours ago
J
2627-193 - Facilities Support Assistant (FS4) - Pictou Campus
Jobbe
Stellarton, NS
- Temporary
Reporting to the Facilities Manager, you will:
Added 6 hours ago
J
Foreman - Building Services (Arenas)
Jobbe
Fredericton, NB
- Full-time
Join the team behind some of Fredericton's most valued community facilities. As Foreman – Building Services (Arenas), you'll play a key leadership role in overseeing facility operations,…
Added 12 hours ago
H
Assistant Contract Administrator
HDR
Toronto, ON
- Full-time
…bridges to water treatment plants, transit systems, and power facilities, your work ensures that our clients’ visions become reality, with precision, integrity, and excellence. Our…
Added 16 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 17 hours ago
WC
(CAN) Overnight Lead Department Manager
Walmart Canada
Kamloops, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 17 hours ago
WC
(CAN) Overnight Lead Department Manager
Walmart Canada
Williams Lake, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 17 hours ago
WC
(CAN) Overnight Lead Department Manager
Walmart Canada
Kamloops, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 19 hours ago
SD
Ecole Duchess Park Secondary School - 1.0 FTE - Eng 9 (2 Blocks) & Eng 10 (2 Blocks) - Limited Duration Contract Teacher
School District 57 (Prince George)
Prince George, BC
- Contract
…endless list of team sports. Local post secondary educational facilities include the and the…
Added 21 hours ago
KT
assistant manager - food services
King Tandoori Vaughan
Georgetown, ON
- Full-time
Negotiate with clients for catering or use of facilities
Added 1 day ago
SD
Van Bien Elementary School -0.4 FTE - Grade K-7 ELL/LA- Limited Duration Contract Teacher
School District 57 (Prince George)
Prince George, BC
- Contract
…endless list of team sports. Local post secondary educational facilities include the and the…
Added 1 day ago
RS
Computer Systems Technologist - Level 2
Richmond School District No. 38
Richmond, BC
- Internship
…alternate programs, continuing education and a number of additional facilities. The district enrolls approximately 21,000 students (K-12) and employs over 3000 dedicated…
Added 1 day ago
PS
Education Assistant Certified (0.868 FTE)
Parkland School Division
Spruce Grove, AB
- Part-time
…minimum mandatory educational requirement is an Educational Assistant Certificate or comparable…
Added 1 day ago
TL
Parking Lot Assistant Supervisor - Winter 26/27
The Lake Louise Ski Area Ltd
Lake Louise, AB
- Full-time
- Temporary
…operations while providing our guests with fast access to resort facilities. A high level of customer service is required, as well as experience of leading others effectively. In addition…
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Full-time
Facilities: 4 fully equipped exam rooms + 2 physician offices
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Full-time
Facilities: 4 fully equipped exam rooms + 2 physician offices
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Full-time
Facilities: 4 fully equipped exam rooms + 2 physician offices
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Burnaby, BC
- Full-time
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Part-time
Facilities: 4 fully equipped exam rooms + 2 physician offices
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Penticton, BC
- Internship
…and warmth. With an array of fine dining, shops, recreational facilities and local vendors and agriculturalists at its weekly farmer’s market, Penticton has it all. Come experience this…
Added 1 day ago
BS
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Added 1 day ago
AH
Health Care Aide
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…patient/client/resident and the skill level of the nursing assistant performing it. Additionally, you will be able to: work as a team member; request and accept direction as required; have…
Added 1 day ago
J
Assistant Production Manager, Canada
Jungbunzlauer
Port Colborne, ON
- Full-time
With a history of more than 150 years, nearly 1,400 passionate colleagues, and production and fermentation facilities across Europe and North America, we proudly serve over 130 countries…
Added 1 day ago
CC
Health Care Aide (HCA)
Columbia College
Cardston, AB
- Full-time
…across the continuum of care in home, community, and health care facilities. You will assist nurses with the provision of routine care to meet patients' hygiene, nutrition, mobility,…

Bento Sushi

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Sep 9, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment. This is a full time in-office role at 25 Sims Crescent.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

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More about this job

Responsibilities

The Administrative Coordinator manages daily office operations, facilities, and front-desk duties while providing comprehensive administrative support to various departments. They are also responsible for coordinating meetings, events, travel logistics, and internal communications to ensure operational efficiency.

Requirements

Candidates must have at least 2 years of administrative experience and proficiency in Microsoft Office Suite. Strong interpersonal skills, attention to detail, and the ability to work independently are essential for this role.

Skills

Administrative support
Office management
Facilities coordination
Meeting coordination
Event planning
Communication
Microsoft Office Suite
Data administration
Travel arrangements
Vendor management
Customer service
Attention to detail
Confidentiality
Time management
Problem solving
Interpersonal skills

Benefits

Training and career advancement opportunities
Diversity, equity, and inclusion initiatives
Sustainable impact programs

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Facilities Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Employee Onboarding
Employee Offboarding
Vendor Relations
Travel Logistics
Internal Communications
Records Tracking
Expense Administration
Document Management
Corporate Events
Front Desk
Operations Support
ESG Principles

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