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Added 11 mins ago
S
Program Assistant, Infection Control - IPAC
Sanya’k̓ula
Burnaby, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 11 mins ago
ZS
Hairstylist Apprenticeship
Zazou Salon & Academy
North Vancouver, BC
- Internship
Throughout the program you will be scheduled to work as an Apprentice and will grow into a Personal Assistant working with a Senior or Master Stylist. Once you have successfully passed Term…
Added 27 mins ago
MT
administrative assistant
Marble Trend Ltd.
Toronto, ON · North York, ON
- Full-time
Work must be completed at the physical location. There is no option to work remotely.
Added 1 hour ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined…
Added 2 hours ago
SC
Media Asset Management Assistant
Sports Careers
Toronto, ON
- Full-time
…content to our fans in-arena, on television, on the web and on social media. Number of hours will vary depending on experience and our pro team…
Added 2 hours ago
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Media Asset Management Assistant
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON
- Part-time
…content to our fans in-arena, on television, on the web and on social media. Number of hours will vary depending on experience and our pro team…
Added 3 hours ago
LC
Live-Out House Assistant
L'Arche Canada Inc.
Wolfville, NS
- Full-time
…values, as articulated in our Servant Leadership Model. We live, work, and learn together in our 30 communities across Canada. Founded in 1964, L'Arche strives to shape a more humane and…
Added 3 hours ago
LC
Independent Living Support (ILS) Assistant
L'Arche Canada Inc.
Wolfville, NS
- Full-time
…area, with flexibility as the service area may expand. The ILS Assistant must have a valid driver’s licence, access to a reliable vehicle, and be able to provide a clear driving abstract.…
Added 3 hours ago
Administrative Assistant - Schools
The Muslim Association of Canada
Mont-Royal, QC
Profile: The Administrative Assistant is an energetic, personable, and highly motivated professional who maintains confidentiality while providing key support to the school. This individual…
Added 6 hours ago
TS
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Fredericton, NB
- Part-time
Communicate daily issues and supply deficiencies to City/Assistant Coordinator
Added 7 hours ago
AS
(ASD-W) Casual Educational Assistant - Woodstock Education Centre Area
Anglophone School District
Fredericton, NB
- Part-time
Whereas the nature of a Casual Educational Assistant position requires timely deployment to work on short-notice, it is expected that those named to our casual list will live within ASD-W…
Added 7 hours ago
AS
(ASD-W) Casual Educational Assistant - Fredericton/Oromocto and surrounding areas
Anglophone School District
Fredericton, NB
- Part-time
Whereas the nature of a Casual Educational Assistant position requires timely deployment to work on short-notice, it is expected that those named to our casual list will live within ASD-W…
Added 8 hours ago
SD
Ecole Duchess Park Secondary School - 1.0 FTE - Eng 9 (2 Blocks) & Eng 10 (2 Blocks) - Limited Duration Contract Teacher
School District 57 (Prince George)
Prince George, BC
- Contract
Training and successful experience in teaching and supporting social and emotional learning.
Added 8 hours ago
NF
Assistant Store Manager Fresh Full Time Day
No Frills
AB · Edmonton, AB
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 10 hours ago
UO
Student Support Assistant
University of Victoria
Victoria, BC
- Full-time
…student success and providing service excellence. SSS staff work as a team to ensure a high level of service within a busy environment with tight deadlines driven primarily by Calendar…
Added 11 hours ago
ST
Executive Assistant
Strides Toronto
Scarborough Bluffs Park, ON
- $51,699 to $60,202 CAD / year
- Full-time
This is an existing vacancy for a full-time permanent Executive Assistant (EA) that develops and maintains systems that support the smooth and effective operation of the offices of the VP,…
Added 11 hours ago
MC
Preschool Assistant Director
Manitoba Child Care Association
Winnipeg, MB
- Full-time
…programming. Rooted in community, respect, and Indigenous values, our work helps build a strong, thriving Indigenous…
Added 14 hours ago
GD
Administrative Assistant IV - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Responsibilities: Reporting to the Senior Program Coordinator – Training & Employment, the Administrative Assistant 4 provides administrative and operational support to the delivery of…
Added 15 hours ago
CA
INED Educational Assistant- Kamloops, BC
CHEK ABC
Kamloops, BC
- Internship
Ability to work independently and collaboratively with families and support teams.
Added 15 hours ago
SD
Van Bien Elementary School -0.4 FTE - Grade K-7 ELL/LA- Limited Duration Contract Teacher
School District 57 (Prince George)
Prince George, BC
- Contract
Training and successful experience in teaching and supporting social and emotional learning.
Added 15 hours ago
NL
S2627-75 Educational Assistant - H. E. Bourgoin Middle School
Northern Lights Public Schools
Bonnyville, AB
- Part-time
We are seeking a part-time (0.5 FTE) Educational Assistant commencing as soon as possile. This assignment involves assisting with student educational program needs including social skills,…
Added 15 hours ago
PS
Education Assistant Certified (0.868 FTE)
Parkland School Division
Spruce Grove, AB
- Part-time
…other school activities. EA Certified/Non-Certified employees work as members of the school and as members of a student support team. EA Certified employees must have met PSD’s mandatory…
Added 15 hours ago
Pharmacy Assistant
Rexall Pharmacy Group LTD
Toronto, ON
A total rewards package meant to enhance your work-life flexibility
Added 15 hours ago
RP
Pharmacy Assistant
Rexall Pharmacy Group LTD
Ottawa, ON
- $17.6 CAD / hour
- Part-time
A total rewards package meant to enhance your work-life flexibility
Added 15 hours ago
Pharmacy Assistant
Rexall Pharmacy Group LTD
Chemainus, BC
A total rewards package meant to enhance your work-life flexibility

Bento Sushi

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Sep 9, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment. This is a full time in-office role at 25 Sims Crescent.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

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More about this job

Responsibilities

The Administrative Coordinator manages daily office operations, facilities, and front-desk duties while providing comprehensive administrative support to various departments. They are also responsible for coordinating meetings, events, travel logistics, and internal communications to ensure operational efficiency.

Requirements

Candidates must have at least 2 years of administrative experience and proficiency in Microsoft Office Suite. Strong interpersonal skills, attention to detail, and the ability to work independently are essential for this role.

Skills

Administrative support
Office management
Facilities coordination
Meeting coordination
Event planning
Communication
Microsoft Office Suite
Data administration
Travel arrangements
Vendor management
Customer service
Attention to detail
Confidentiality
Time management
Problem solving
Interpersonal skills

Benefits

Training and career advancement opportunities
Diversity, equity, and inclusion initiatives
Sustainable impact programs

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Facilities Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Employee Onboarding
Employee Offboarding
Vendor Relations
Travel Logistics
Internal Communications
Records Tracking
Expense Administration
Document Management
Corporate Events
Front Desk
Operations Support
ESG Principles

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