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Added 7 mins ago
RC
Sales & Events Coordinator
River Cree Resort & Casino
Enoch, AB
- Full-time
Does all turnovers for Sales Manager to the Events Department
Added 23 mins ago
LC
Architectural Building Technology (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
…appropriate for the course or program. (As applicable to Internship…
Added 2 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
On call during all recreation programming events and activities, specifically Intramurals and Fitness classes
Added 3 hours ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The College of Arts and Humanities’ Marketing Communications Coordinator, School of Music (MCC) supports the marketing communications priorities of the School of Music (SOM) and reports to…
Added 5 hours ago
H
Service Coordinator, Security
Houle
Burnaby, BC
- Full-time
We are recruiting for a Service Coordinator to join our Security Technology team in our Burnaby or Victoria office.
Added 6 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 6 hours ago
R|
Clinical Research Coordinator - Nurse (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 6 hours ago
R|
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 12 hours ago
M
Marketing Coordinator
Marcon
Vancouver, BC
- $65,000 to $85,000 CAD / year
- Full-time
Marcon is looking for a Marketing Coordinator to help bring approved marketing plans to life across our development portfolio. Working with the Marketing Manager and cross-functional…
Added 14 hours ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
The Operations Coordinator supports smooth, organized day-to-day office operations by coordinating administrative processes, maintaining records, and helping teams stay informed. This…
Added 14 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
Office Coordinator – Bilingual (English & French)
Added 14 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
On call during all recreation programming events and activities, specifically Intramurals and Fitness classes
Added 14 hours ago
TI
Volunteer
The Impact Ambassadors
Toronto, ON
- Full-time
…across TIA’s pillars by helping plan and facilitate workshops, events, and community gatherings, including leadership training, wellness activities, and youth engagement sessions. This is…
Added 14 hours ago
MC
Social Media Coordinator
MediaEdge Communications
Toronto, ON
- Full-time
MediaEdge is an award-winning business media company seeking a social media coordinator to join our growing team.
Added 15 hours ago
BB
Event Coordinator
Bond Brand Loyalty
Toronto, ON
- $50,000 to $62,500 CAD / year
As an Event Coordinator, you’ll be part of the team behind live experiences for top-tier clients, from corporate meetings and conventions to incentive travel programs. Working alongside our…
Added 18 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 18 hours ago
R|
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 18 hours ago
R|
Clinical Research Coordinator - Nurse (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 20 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 20 hours ago
CT
Recruitment Coordinator – Guelph, ON Canada
Connect Tech Inc.
Guelph, ON
- Full-time
The Recruitment Coordinator supports the full-cycle recruitment process by coordinating hiring activities, identifying qualified candidates, managing applicant communications, and ensuring…
Added 21 hours ago
BC
Employment Opportunity – BCSA Literacy Outreach Facilitator
Bamfield Community School Association
ON · Regional Municipality of York, ON
- Internship
The Literacy Outreach Facilitator works in collaboration with the BCSA Coordinator to offer a diversity of programs, workshops, and events designed to meet the needs and interests of the…
Added 22 hours ago
UO
Co-op Coordinator
University of Victoria
Victoria, BC
- Full-time
…professional member of the Co-op and Career Services team, the Co-op Coordinator supports delivery of services, initiatives, and events as required to meet service standards and…
Added 23 hours ago
EM
RFP Coordinator
Evertz Microsystems Limited
Burlington, ON
- Full-time
As an RFP Coordinator, you will lead the end-to-end response process for Requests for Proposals (RFPs), ensuring submissions are accurate, compliant, and delivered on time. This role…
Added 1 day ago
PT Supportive Housing Coordinator
Indwell
Kitchener, ON
Position Description: Reporting to the Supportive Housing Team Lead, as the Supportive Housing Coordinator, you will work alongside residents who have experienced mental health concerns…
Added 1 day ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
On call during all recreation programming events and activities, specifically Intramurals and Fitness classes

Bento Sushi

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Sep 9, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment. This is a full time in-office role at 25 Sims Crescent.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

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More about this job

Responsibilities

The Head Office Administrative Coordinator manages daily office operations, facilities, and front-desk reception duties. They also provide comprehensive administrative support to the People Operations team, including meeting coordination, employee lifecycle documentation, and internal communications.

Requirements

Candidates must have a minimum of 2 years of experience in an administrative role and proficiency in the Microsoft Office Suite. Strong interpersonal skills, attention to detail, and access to a vehicle are required for this position.

Skills

Administrative support
Office management
Facilities management
Meeting coordination
Event planning
Communication
Microsoft Office Suite
Data entry
Onboarding
Offboarding
Travel arrangements
Vendor management
Customer service
Attention to detail
Confidentiality
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Facilities Management
People Operations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Onboarding
Offboarding
Vendor Relations
Travel Logistics
Internal Communications
Records Management
Expense Administration
Front Desk
Corporate Events
Employee Engagement
Administrative Support
Operations Support
Documentation
Scheduling
Inventory Management
Receptionist
Executive Support
Human Resources Support
Customer Service
Professionalism
Confidentiality

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