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Added 11 hours ago
RS
Director of Business Development
Red Seal Fire Protection
Windsor, ON
- Full-time
This is a business development executive role. You'll build how Red Seal wins its biggest accounts, open the doors yourself, and close the deals with me.
Added 19 hours ago
Conference and Events Coordinator
University of Saskatchewan
Saskatoon, SK
The conference and events coordinator provides administrative and coordination support for secretariat services delivered under contract with the Canadian Association for University…
Added 19 hours ago
SM
RQ00824 – Security Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Strong experience developing incident reports, executive briefings, and communications.
Added 21 hours ago
RG
Maintenance Coordinator - Full Time
Responsive Group Inc.
Prescott, ON
- Full-time
…expected to perform general, routine maintenance and servicing operations throughout the home in accordance with applicable codes and…
Added 1 day ago
SM
RQ00824 – Security Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Strong experience developing incident reports, executive briefings, and communications.
Added 1 day ago
SM
RQ00824 – Security Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Strong experience developing incident reports, executive briefings, and communications.
Added 1 day ago
SM
RQ00824 – Security Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Strong experience developing incident reports, executive briefings, and communications.
Added 1 day ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…undergraduate and graduate program, as well as supporting the operations team. The position will provide administrative support to the Undergraduate Program Manager, the Graduate Program…
Added 1 day ago
TS
Community Ministries Worker
The Salvation Army in Canada
Swift Current, SK
- Full-time
Internal: reports to Community Ministry Coordinator and/or Executive Director/Corps Officer
Added 1 day ago
ME
Project Controls Analyst- MEC Transportation
Mass. Electric Construction Co.
Toronto, ON
- Full-time
The Project Controls Coordinator is responsible for supporting the planning, scheduling, cost control, forecasting, progress measurement, and reporting functions for complex electrical…
Added 1 day ago
Project Controls Analyst- MEC Transportation
Kiewit
Toronto, ON
The Project Controls Coordinator is responsible for supporting the planning, scheduling, cost control, forecasting, progress measurement, and reporting functions for complex electrical…
Added 1 day ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
…undergraduate and graduate program, as well as supporting the operations team. The position will provide administrative support to the Undergraduate Program Manager, the Graduate Program…
Added 1 day ago
TS
Community Ministries Worker
The Salvation Army Canada and Bermuda Territory
Swift Current, SK
- Full-time
Internal: reports to Community Ministry Coordinator and/or Executive Director/Corps Officer
Added 1 day ago
J
Manager, IT Operations
Jobber
Remote, Canada
- Full-time
- Remote
Reporting to the Director, IT & Operations, the Manager, IT Operations will lead the IT Coordinator team, the people every Jobberino turns to when a laptop won't boot, a meeting room won't…
Added 1 day ago
K
Practice Coordinator, Audit Operations and Audit Technology & Transformation
KPMG
Calgary, AB · AB · Vancouver, BC · Halifax, NS · Oakville, ON · Toronto, ON · Vaughan, ON · ON · Montreal, QC · Edmonton, Alberta
- Full-time
National Audit Center is a National group within the Audit practice and is seeking to hire a Practice Coordinator to support the Audit Operations and Technology & Transformation teams on a…
Added 1 day ago
Principal Human Resources Business Partner
Omnitrans inc.
Montreal, QC
Omnitrans, a Fastfrate Group company, is seeking a Principal Human Resources Business Partner to join our HR team and support our Canadian and U.S. operations.
Added 1 day ago
TU
Employee Relations Coordinator and Executive Assistant to the AVP
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Employee Relations Coordinator and Executive Assistant to the the AVP manages day-to-day operations and projects related to confidential staff grievances and collective bargaining and…
Added 1 day ago
Commercial Fisheries Coordinator
Inuvialuit Regional Corporation
Inuvik, NT
Since its inception, IRC has experienced considerable growth and its structure and operations have become increasingly complex. Combining local government and service delivery, community…
Added 1 day ago
UO
Employee Relations Coordinator and Executive Assistant to the AVP
University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Employee Relations Coordinator and Executive Assistant to the the AVP manages day-to-day operations and projects related to confidential staff grievances and collective bargaining and…
Added 1 day ago
AC
Project Manager
Acute Care Alberta
AB · Alberta, Canada
- Full-time
…into actionable plans to leading projects that enhance ACA operations and support strategic priorities, you'll play a key role in helping ACA achieve its goals. No two days look exactly the…
Added 1 day ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
Our client is seeking an experienced Executive Assistant / Office Coordinator to join their team in Kanata. This is a unique opportunity for a highly organized, proactive, and…
Added 2 days ago
UO
Program Coordinator, Haskayne School of Business Executive & Professional Development
University of Calgary
Calgary, AB
- Full-time
The Program Coordinator is a member of the Executive & Professional Development (EPD) team within the Haskayne School of Business. The position reports to the Manager, Marketing and…
Added 2 days ago
AH
Executive Administrative Coordinator
Alberta Health Services
Calgary, AB
- Full-time
…Programs and Calgary Corridor Lead, Assisted Living Alberta; the Executive Administrative Coordinator is an advanced role that requires the individual to perform at a high level, with…
Added 2 days ago
OC
Bilingual Office Coordinator, Office of the CEO
Ottawa Community Housing Corporation (OCH)
Ottawa, ON
- $69,168.56 to $86,521.38 CAD / year
- Full-time
Reporting to the Senior Manager, Corporate Governance and Executive Operations, the Office Coordinator provides executive-level administrative and coordination support to the CEO, Senior…
Added 2 days ago
Office Coordinator
Northern Mat & Bridge
Calgary, AB
The Office Coordinator supports front desk operations, office administration, facilities coordination, employee engagement initiatives, onboarding activities, and day-to-day marketing…

Bento Sushi

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Sep 9, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment. This is a full time in-office role at 25 Sims Crescent.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

Apply About employer

More about this job

Responsibilities

The Head Office Administrative Coordinator manages daily office operations, facilities, and front-desk reception duties. They also provide comprehensive administrative support to the People Operations team, including meeting coordination, employee lifecycle documentation, and internal communications.

Requirements

Candidates must have a minimum of 2 years of experience in an administrative role and proficiency in the Microsoft Office Suite. Strong interpersonal skills, attention to detail, and access to a vehicle are required for this position.

Skills

Administrative support
Office management
Facilities management
Meeting coordination
Event planning
Communication
Microsoft Office Suite
Data entry
Onboarding
Offboarding
Travel arrangements
Vendor management
Customer service
Attention to detail
Confidentiality
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Facilities Management
People Operations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Onboarding
Offboarding
Vendor Relations
Travel Logistics
Internal Communications
Records Management
Expense Administration
Front Desk
Corporate Events
Employee Engagement
Administrative Support
Operations Support
Documentation
Scheduling
Inventory Management
Receptionist
Executive Support
Human Resources Support
Customer Service
Professionalism
Confidentiality

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