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Added 3 mins ago
JM
Social Media Coordinator
Journeyman Marketing Ltd.
Winnipeg, MB
- Full-time
We're hiring an experienced Social Media Coordinator to own the social media for a roster of construction clients. You'll plan the content, create it, schedule it, report on it, and be the…
Added 1 hour ago
L
Kitchen Assistant Department Manager - Full Time
Longo's
Vaughan, ON
- Full-time
If you require accommodation, please contact the Human Resources Coordinator at:
Added 1 hour ago
NP
Recruitment Coordinator
Naturally Pacific Resort
Campbell River, BC
- Full-time
The Human Resources team at Naturally Pacific Resort is looking for a Recruitment Coordinator to execute the full cycle recruitment process for various provinces in Canada. This will be…
Added 1 hour ago
L&
Lessons Coordinator
Long & McQuade Musical Instruments
Calgary, AB · East Calgary, AB
- Full-time
Added 1 hour ago
L&
Lessons Associate
Long & McQuade Musical Instruments
Calgary, AB · East Calgary, AB
- Full-time
Assist the Lessons Coordinator in updating student records
Added 1 hour ago
LH
Coordinator
Lookout Housing and Health
Vancouver, BC
- Full-time
The Coordinator assists in overseeing the daily operations of Lookout residential, shelter, and outreach programs. Under the direction of the Program Manager, this position provides…
Added 2 hours ago
Coordinator
Lookout Housing and Health Society
Vancouver, BC
The Coordinator assists in overseeing the daily operations of Lookout residential, shelter, and outreach programs. Under the direction of the Program Manager, this position provides…
Added 2 hours ago
NP
Recruitment Coordinator
Naturally Pacific Resort
Campbell River, BC
- Full-time
The Human Resources team at Naturally Pacific Resort is looking for a Recruitment Coordinator to execute the full cycle recruitment process for various provinces in Canada. This will be…
Added 2 hours ago
KC
Billing Coordinator
KELLS COUNSELLING INC.
Edmonton, AB
- $18 to $20 CAD / hour
- Part-time
The Billing Coordinator, under the supervision of the Administrative Supervisor, ensures smooth and consistent delivery of services in accordance with our mission, philosophy, and…
Added 2 hours ago
Dental Administrator - Mississauga -12783
123Dentist
Mississauga, ON
Position can lead into a Treatment Coordinator position for the right candidate
Added 3 hours ago
CN
Laboratory Operations Coordinator
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
…to support world-class research? As a Laboratory Operations Coordinator, you will be responsible for coordinating daily laboratory operations, maintenance activities, and refurbishment…
Added 3 hours ago
EM
Executive Assistant (3 days/week in Office)
Electric Mind
Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts
Added 3 hours ago
A
Inventory & Quality Coordinator
Aplin
Winnipeg, MB
- Full-time
Our client is seeking an organized, detail-oriented Inventory & Quality Coordinator to join their manufacturing team. Reporting to the Production Manager, this position plays an important…
Added 4 hours ago
M
Coordonnateur(trice) des Affaires médicales – Innovation et Capacités / Medical Affairs Coordinator – Innovations & Capabilities
MSD
Kirkland, QC
- Full-time
Added 4 hours ago
Hub coordinator (6 Months Contract)
HelloFresh
Calgary, AB
Reporting directly to the Hub Manager, the Hub Coordinator will participate in scheduling on road delivery operations and providing front-line leadership. You will help execute the…
Added 4 hours ago
PH
Referral Clerk - BC Cancer
Providence Healthcare
Prince George, BC
- Other
…residents, families, visitors and staff.Reporting to the Manager/Coordinator or designate, in accordance with established guidelines, the Referral Clerk receives, records and processes…
Added 4 hours ago
BC
Administrative Assistant
Bantrel Co.
Calgary, AB
- Full-time
Minimum 4 years of experience in an Administrative Assistant, Administrative Coordinator, Travel Coordinator, or similar administrative support role.
Added 4 hours ago
CR
Coodinator - HELP
Canadian Red Cross
BC · British Columbia, Canada
- Full-time
Title : Coordinator, Health Equipment Loan Program
Added 4 hours ago
CR
Program Coordinator
Canadian Red Cross
Medicine Hat, AB
- Full-time
The coordinator will work for the Health Equipment Loan Program (HELP) in Medicine Hat. The coordinator is essential in assisting with the planning and coordination of programs and service…
Added 4 hours ago
A
Project Controls Analyst – Cost
Airswift
Calgary, AB
- Contract
Coordinating with the coordinator or project management designate for change management.
Added 4 hours ago
HB
Sales Coordinator
Heritage Business Interiors
Calgary, AB
- Full-time
A Sales Coordinator is responsible for the entire sales order fulfillment process, including management of customer orders from order entry point through punch list, providing support to…
Added 4 hours ago
GT
Project Coordinator - Governance Documentation
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $35 to $40 CAD / hour
- Contract
The Intermediate Project Coordinator will provide administrative and project governance support across corporate real estate projects. The initial focus will be supporting the closeout of a…
Added 4 hours ago
PC
Terminal Supervisor (12-Month Term)
Parkland Corporation
Burnaby, BC
- Full-time
Collaborates with Training Coordinator by providing training to operators when is required, advises Manager and Training Coordinator about trainee progress; completes training documentation.
Added 4 hours ago
H
Administrative Assistant
Hays
Pointe-Claire, QC
- Full-time
As Administration Coordinator, you'll keep the leadership team organised. You'll also play an active role in office operations, project coordination, marketing initiatives and executive…
Added 4 hours ago
IP
Maintenance and Preservation Coordinator
Integrated Power Services
SK · Saskatchewan, Canada
- $35 to $45 CAD / hour
- Full-time
The Maintenance and Preservation Coordinator will have the responsibility for supporting the Asset Management Supervisor with the development and execution of preservation activities for…

Bento Sushi

Head Office Administrative Coordinator

Richmond Hill, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum of 2 years of experience in an administrative role.
Posting language: English
Posted: Sep 9, 2026

Original job description

HEAD OFFICE ADMINISTRATIVE COORDINATOR

Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backgrounds, experience, and talent, to create an exceptional guest experience.

Location and Hours

Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm

Job Responsibilities:

We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play a vital role in managing administrative tasks, supporting cross-functional teams, and maintaining a professional, well-organized, and welcoming office environment. This is a full time in-office role at 25 Sims Crescent.

Office & Facilities Management

Serve as the main point of contact at the front desk: greet visitors, manage sign-in/out, answer calls, and notify team members of guest arrivals.
Conduct daily walkthroughs of boardrooms, open areas, and the kitchen to ensure cleanliness and restocking of supplies.
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Manage all incoming and outgoing mail, including postage, couriers, and internal distribution.

Meeting & Event Coordination

Book and coordinate boardrooms and meeting rooms.
Arrange catering, beverages, and supplies for internal meetings, including leadership and strategy sessions.
Organize and coordinate internal and external meetings, training sessions, corporate events, and related logistics, including venue arrangements, room setup, materials, catering, and participant support.
Support internal celebrations such as bi-monthly birthdays (e.g. cake, catering, group emails, decorations, gift cards).

Administrative & Departmental Support

Provide comprehensive administrative and operational support across departments, coordinating activities, tracking requests, facilitating cross-functional initiatives, and supporting day-to-day business operations.
Draft and distribute employment-related letters (e.g. confirmations, changes).
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related processes and resources.
Coordinate Too Good To Go pickups.
Support departmental administrative processes, including document management, expense administration, records tracking, mail and correspondence coordination, distribution of business documentation and resources, and coordination with internal stakeholders
Coordinate complex travel arrangements and logistics for employees and leadership, including transportation, accommodations, itinerary changes, authorizations, group bookings, and time-sensitive requests
Develop, maintain, and document administrative processes, procedures, and best practices to support operational efficiency and continuous improvement.

Internal & External Communications

Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Coordinate sending of customer relations materials (letters, gift cards, coupons) for QA and Marketing teams.
Package and ship influencer swag, contest prizes, and promotional items.
Support engagement with the Foundation, Engagement Collective, Joint Health and Safety Committee by assisting with communication tasks.

Qualifications

Minimum of 2 years of experience in an administrative role. A combination of education and/or experience will be considered.
Excellent professional and interpersonal skills, both verbal and written, to communicate effectively with staff and management.
Computer savvy and proficient in Microsoft Suite i.e. Word, Excel, PowerPoint, Outlook, MS Teams.
Ability to work independently and carry out assignments with minimal supervision.
Ability to prioritize multiple tasks effectively, with a focus on exceeding expectations and a 'happy to help' attitude.
Attention to detail and accuracy in performing tasks.
Must demonstrate good judgment, the ability to keep confidentiality, and adherence to company policies and procedures.
Access to a vehicle required.

Why you should join our team:

Power of Collaboration: Live our core values - "Own it", "Care about it", "Make it exceptional", and "Win together" - as we work together to create better food for everyone, the Japanese way.
Ignite Your Potential: Fuel your growth with extensive training and opportunities for career advancement, empowering you to unleash your full potential.
Champion Diversity, Equity, and Inclusion: We are committed to fostering a workplace where diversity, equity, and inclusion thrive, empowering every voice to be heard and celebrated through meaningful initiatives and programs.
Drive Sustainable Impact: As part of our dedication to Environmental, Social, and Governance (ESG) principles, we actively promote sustainable practices and initiatives to create a positive impact on our environment and communities.

For more information about Bento and our opportunities, please visit www.bentosushi.com.

We thank all applicants for their interest, however, only those candidates elected for an interview will be contacted. Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator, Office Assistant, Front Desk Coordinator, Operations Coordinator, Human Resources Assistant, People Operations Coordinator, or Customer Service Coordinator.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

This posting is for current vacancy. We use automated system, including artificial intelligence to support the review of applications. All candidates are also reviewed by our hiring team.

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More about this job

Responsibilities

The Head Office Administrative Coordinator manages daily office operations, facilities, and front-desk reception duties. They also provide comprehensive administrative support to the People Operations team, including meeting coordination, employee lifecycle documentation, and internal communications.

Requirements

Candidates must have a minimum of 2 years of experience in an administrative role and proficiency in the Microsoft Office Suite. Strong interpersonal skills, attention to detail, and access to a vehicle are required for this position.

Skills

Administrative support
Office management
Facilities management
Meeting coordination
Event planning
Communication
Microsoft Office Suite
Data entry
Onboarding
Offboarding
Travel arrangements
Vendor management
Customer service
Attention to detail
Confidentiality
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Management
Facilities Management
People Operations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Onboarding
Offboarding
Vendor Relations
Travel Logistics
Internal Communications
Records Management
Expense Administration
Front Desk
Corporate Events
Employee Engagement
Administrative Support
Operations Support
Documentation
Scheduling
Inventory Management
Receptionist
Executive Support
Human Resources Support
Customer Service
Professionalism
Confidentiality

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