Jobs in Canada

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Added 4 mins ago
TI
Technology Architect
Teckhorizon Inc
Toronto, ON
- Contract
Our Client is seeking an experienced Senior Technology Architect with strong expertise in enterprise and solution architecture, cloud technologies, application integration, and modern…
Added 4 mins ago
PC
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AB · Edmonton, AB
- Full-time
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TT
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A
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NB
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MS
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AI
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Added 4 mins ago
MP
Site Superintendent - High-rise - Pickering
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SR
Buyer
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Added 4 mins ago
NB
Regional Vice-President, Commercial Banking
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Added 4 mins ago
R&
Senior Recruiter- Technology Strong talent advisor
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Added 4 mins ago
QW
Senior Full Stack Developer
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Montreal, QC
- $100,000 to $125,000 CAD / year
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Added 4 mins ago
T
Senior Java Full Stack Developer – Spring Boot, Angular & Azure Integration
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Added 4 mins ago
3S
Legal Administrative Assistant
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- Full-time
…professional judgement. This role provides support to a partner, senior associate, law clerk, and other legal professionals within the practice…
Added 4 mins ago
BS
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- Full-time
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TF
Senior Salesforce Developer
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Added 4 mins ago
MI
Data Governance Lead , Canada
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- Full-time
Executive presence with the ability to engage senior leadership and executive sponsors across the Canada BU
Added 4 mins ago
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Senior Staff Software Developer, Data Platform
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P
Project & Change Management Senior Consultant
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Toronto, ON
- Full-time
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Electro-Mechanical Technician (Weekend Shift)
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ON · Waterdown, ON
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Test & Integration Technician (Weekend Shift)
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ON · Waterdown, ON
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BFL CANADA

Executive Assistant – Finance & Legal (On site)

Montreal, QC, H3A 1G1, Canada

Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3 to 5 years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior executives.
Posting language: English
Posted: Nov 11, 2026

Original job description

We offer more than a job, we offer a career!

We support our employees to shape their career by encouraging continuing education and investing in training and development.
We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

We are looking for an Executive Assistant – Finance & Legal to join our team in our Montreal office!

As an Executive Assistant, you will provide high-level executive and administrative support, with approximately 75% of your responsibilities dedicated to the Finance function and 25% to the Legal function. The position will report directly to the Chief Financial Officer.

The role encompasses a wide range of high-level and confidential organizational functions and interactions with senior leaders, business partners, clients, and other internal and external stakeholders. This position requires exceptional organizational skills, sound judgment, a keen eye for detail, and the ability to manage multiple priorities across two key corporate functions.

If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working among our team!

Your Day as an Executive Assistant – Finance & Legal

Finance and Executive Support

Act as a key partner to the Chief Financial Officer and Vice-President, Finance by coordinating priorities and initiatives, tracking action items, and ensuring appropriate follow-up.
Prepare, review, coordinate and format executive reports, Board and committee materials, financial presentations, budgeting documentation and quarterly reporting materials.
Coordinate key Finance department deadlines, including budgeting, forecasting, month-end, quarter-end and year-end activities.
Serve as a key liaison between the Finance leadership team and internal and external stakeholders, including auditors, banking partners and business leaders.
Manage the calendars of the CFO and VP Finance, prioritizing meetings, deadlines, presentations and other executive commitments.
Manage correspondence, incoming documents, filing systems and document approval processes, ensuring timely follow-up and execution.

Legal Executive Support

Provide executive and administrative support to the Chief Legal Officer, including calendar management, meeting coordination, correspondence and follow-ups.
Assist with the preparation, formatting and coordination of confidential legal and corporate documents and presentations.
Support the organization of Legal department meetings, initiatives and key deadlines, and facilitate coordination with internal and external stakeholders.
Track approval and payment of law firm invoices and maintaining Legal department administrative data.

General Responsibilities

Format and edit correspondence, reports, presentations and other business documents, ensuring accuracy, professionalism and confidentiality.
Develop and maintain efficient systems for tracking deadlines, priorities, follow-ups and departmental initiatives.
Ensure the timely and accurate dissemination of information to relevant stakeholders.
Organize and maintain highly confidential files, records and documentation in electronic and physical formats.
Coordinate on-site and off-site meetings, conferences, events and special projects, including communications, venues, catering, materials and attendee management.
Support Finance and Legal departmental initiatives, corporate projects and other related duties as required.

Our Ideal Candidate

Bachelor's degree in business administration, management, or a related field preferred.
3 to 5 years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior executives.
Demonstrated experience supporting senior executives, ideally within Finance, Legal, Accounting, Professional Services or another corporate environment involving highly confidential matters.
Experience working with financial reporting cycles, Board or committee materials, corporate governance documentation or other executive-level information is an asset.
Strong proficiency in Microsoft Office Suite, particularly PowerPoint, Excel and Outlook.
Familiarity with project management tools and software is an asset.
Bilingual with strong verbal and written communication skills in French and English, as the candidate will be required to interact in English with stakeholders outside Quebec.
Exceptional organizational and time-management skills, with the ability to manage priorities for multiple senior executives in a fast-paced environment.
Excellent communication and interpersonal skills, with the ability to interact professionally with senior internal and external stakeholders.
Strong judgment, discretion and a demonstrated ability to handle highly sensitive and confidential financial, legal and corporate information.
Ability to anticipate needs, adapt to changing priorities and work independently with minimal supervision.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1,500 professionals located in 27 offices across the country. Thanks to its Local International Office Network of independent brokers (LION), BFL CANADA provides clients with privileged access to insurance partners in over 140 countries, helping to support their operations both in Canada and globally.

Our Montreal office is located at the heart of downtown Montreal, the largest city in Quebec. Our employees can benefit from the numerous exciting activities organized in the neighborhood.

Let’s stay in touch: follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Visit our website to learn more about us: www.bflcanada.ca

We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive, and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking, and unique knowledge. Accommodation is available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

Provide high-level executive and administrative support to the CFO and Chief Legal Officer, focusing on financial reporting, budgeting, and legal documentation. Manage complex calendars, coordinate departmental initiatives, and act as a liaison between internal and external stakeholders.

Requirements

Requires a bachelor's degree in business or a related field and 3 to 5 years of experience in an executive assistant role. Candidates must possess strong proficiency in Microsoft Office, excellent communication skills, and the ability to handle highly confidential information.

Skills

Executive support
Financial reporting
Calendar management
Budgeting
Forecasting
Document formatting
Stakeholder management
Confidentiality
Time management
Microsoft Office Suite
PowerPoint
Excel
Outlook
Project management
Communication skills
Organizational skills

Benefits

Medical coverage
Dental coverage
Telemedicine
Employee and family assistance program
Retirement and savings programs
Wellness allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Finance
Legal
CFO
Budgeting
Forecasting
Financial reporting
Corporate governance
Microsoft Office
PowerPoint
Excel
Outlook
Project management
Confidentiality
Stakeholder management
Administrative support
Risk management
Insurance brokerage
Employee benefits
Hybrid work

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Work requirements

Jobs in Canada