Office & administration jobs in Canada

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Added 2 hours ago
WI
Executive Assistant
WSP in Canada
Gatineau, QC
- Full-time
Post-secondary education in Business Administration or a related field is considered an asset
Added 2 hours ago
Administrative Services Coordinator
The City of Fort Worth
Abbotsford, British Columbia
Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or related field
Added 2 hours ago
US
Document Data Entry Clerk
UPS Supply Chain Solutions
Montreal, QC · CA - MONTREAL HUB (PQMON)
- Part-time
Performs general office duties, including answering phones, data entry, and filing.
Added 2 hours ago
US
ISPS Document Data Entry Clerk
UPS Supply Chain Solutions
Montreal, QC · CA - MONTREAL HUB (PQMON)
- Part-time
Performs general office duties, including answering phones, data entry, and filing.
Added 2 hours ago
BL
File Manager
Borders Law Firm
Toronto, ON
- Full-time
Post-secondary diploma or degree required, preferably in Project Management, Business Management or Business Administration
Added 2 hours ago
LH
Medical Assistant/Medical Office Administrator
LMC Healthcare
Toronto, ON
- Full-time
Our growing team is looking for a Medical Assistant/Medical Office Administrator who can work for us on a permanent full-time basis supporting our LMC Etobicoke clinic (1723 Kipling Avenue,…
Added 2 hours ago
SS
Marché Privés - Comptabilité et administration des fonds, Officer/Private Markets- Fund Accounting & Administration, Officer
State Street
Montreal, QC
- Full-time
…premier plan reconnu de services de comptabilité de fonds, d’administration de fonds et de gestion des risques pour les fonds de couverture et les fonds de capital-investissement. Ces…
Added 3 hours ago
B
Collateral Management Analyst/Capital Markets
BeachHead
Toronto, ON
- $40.75 to $48.9 CAD / hour
- Contract
…successful candidate will work closely with credit, middle office, legal, front office, settlements, and treasury stakeholders in a time-sensitive…
Added 3 hours ago
AG
Administrative Assistant
Art Gallery of Greater Victoria
Victoria, BC
- Part-time
Hours of Work: Part-time, 28 hours per week (4 days per week)
Added 3 hours ago
WI
Executive Assistant
WSP in Canada
Ottawa, ON
- Full-time
Post-secondary education in Business Administration or a related field is considered an asset
Added 3 hours ago
WI
Executive Assistant
WSP in Canada
Gatineau, QC
- Full-time
Post-secondary education in Business Administration or a related field is considered an asset
Added 3 hours ago
Post Office Assistant
Canada Post - Postes Canada
Pilot Mound, MB
…with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 3 hours ago
TU
Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,464 to $4,578 CAD / month
- Full-time
The proposed time allocation, pending confirmation by all PIs, is 2.5 days per week (17.5 hours, 50%) for Dr · Nozomu Yachie, 1.5 days per week (10.5 hours, 30%) for Dr
Added 3 hours ago
E
Administrative Assistant
Engaged
Victoria, BC
- $27.31 CAD / hour
- Part-time
Hours of Work: Part-time, 28 hours per week (4 days per week)
Added 3 hours ago
DH
Vendor and Contract Specialist, FT
Dixon Hall
Toronto, ON
- Full-time
University degree or college diploma in supply chain management, logistics, business administration, or equivalent
Added 3 hours ago
KP
Procurement Officer - Competition ID: 4888
Kwantlen Polytechnic University
Langley (District), BC · City of Langley, BC
- Full-time
Completion of a minimum of two years of post- secondary courses with coursework in business administration, procurement, accounting or a related field.
Added 3 hours ago
SS
Temporary Administrative Assistant
Staffmax Staffing & Recruiting
Halifax, NS
- Contract
Location: Suite 205, 1959 Upper Water Street, Purdy’s Wharf Management Office
Added 3 hours ago
IC
Strategic Sourcing Specialist
IDEX Corporation
Waterloo, ON
- Full-time
· Post-secondary diploma or degree in Supply Chain Management, Materials Management, Business Administration, Engineering, or a related discipline.
Added 4 hours ago
FC
Executive Assistant
Fidelity Canada
Toronto, ON · Mississauga, ON
- Full-time
…2026, when the work location will change to the new Mississauga office at 3 Robert Speck…
Added 4 hours ago
Unit Clerk
HealthCareersInSask.ca
Prince Albert, SK
Added 4 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Part-time
One (1) year experience in an office environment
Added 4 hours ago
H
Admin Assistant
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
…objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as…
Added 4 hours ago
Administrative Secretary
Health Sciences North
Sudbury, ON
1. Minimum of a one (1) year Diploma in Office or Business Administration, from an accredited college.
Added 4 hours ago
Administrative Secretary
Health Sciences North
Sudbury, ON
1. Minimum of a one (1) year Diploma in Office or Business Administration, from an accredited college.
Added 4 hours ago
Client Administration Officer (6-Month Contract)
Scotiabank
Toronto, ON
The Client Administration Officer is responsible for providing excellent service to clients by executing trade tickets and resolving service requests.

BGBx

Senior Contract Specialist

ON, Canada

Salary range: $100,000 - $125,000 CAD

Apply on job-boards.greenhouse.io About employer

Applications open in a new tab.

Job details

Pay: Salary range: $100,000 - $125,000 CAD
Experience: 5+ years of experience in contract management, contract law, or procurement.
Posting language: English
Posted: Nov 11, 2026

Original job description

About Us

At BGBx, we're driven by a simple idea: breakthrough thinking creates breakthrough impact. As an independent commercial solutions partner to pharmaceutical and life science companies, we bring together strategists, scientists, communicators, creatives, technologists, and data experts to tackle some of healthcare's most important challenges.

Our teams work across consulting and communications to help clients shape strategy, launch innovations, engage stakeholders, and drive meaningful results throughout the product lifecycle. The work is complex, fast-moving, and deeply connected to improving lives, creating opportunities for curious minds to make a real difference every day.

If you're energized by collaboration, inspired by innovation, and motivated by work that matters, you'll find a place to grow, contribute, and make a meaningful impact at BGBx.

Position Overview

The Senior Contract Specialist manages BGBx's contracts from start to finish across both the client side and the vendor side. That covers drafting, negotiation, execution, renewal and ongoing administration. The role also owns key parts of the procurement function. This includes vendor agreements and the intake of purchase requests through Ramp, and it includes helping design and launch BGB's purchase order (PO) process. The Senior Contract Specialist makes sure every agreement complies with applicable laws, regulations and company policy, protects BGB's interests, and supports the company's financial goals. They work closely with Finance, Account Sales, Project Managers, internal business teams, vendors, clients and outside counsel. The Senior Contract Specialist regularly works directly with C-suite executives. They must be comfortable presenting contract risks, negotiation strategy and recommendations clearly and briefly, and confident giving guidance that helps senior leaders make informed decisions.

Responsibilities:

Contract Management

Draft, review, redline, and negotiate the agreements listed above. Use BGB templates and negotiation playbooks.

Analyze terms and conditions to find risks, including liability, indemnification, IP, data privacy, payment terms, auto-renewals, and termination rights. Recommend way to reduce those risks.

Make sure contracts comply with applicable laws, regulations, pharmaceutical industry requirements, and company policies.

Keep and update all agreements in Ironclad, BGB's contract management system, so that documents, key dates, obligations, and approvals are filed and track correctly.

Manage renewals and amendments. Track expiration and notice dates so terms can be renegotiated or ended on time.
Partner with outside counsel on complex or high-risk agreements.

Procurement & Vendor Management

Manage the contracting side of vendor requests submitted through Ramp, from intake through review, approval, and execution.

Help design, document, and roll out BGB's purchase order (PO) process. This includes approval workflows, spend thresholds, PO-to-contract matching, and integration with Ramp, Ironclad, and Finance systems.

Work with Finance and budget owners so that spend is approved, contracted, and tracked before services start.

Help set up vendor onboarding requirements such as due diligence, insurance certificates, W-9s, and security and privacy reviews.
Keep track of key vendor relationships, contract values, and renewal schedules.

Commercial Negotiation

Negotiate commercial terms with both vendors and clients. This includes pricing, rate cards, discounts, volume tiers, rebates, payment terms, price-increase caps, service levels, and renewal terms.

Find cost-saving opportunities on new and renewing vendor agreements, and consolidate spend where possible.

Support client pricing models, including fixed-fee and time-and-materials arrangements, and make sure contract terms line up with how BGB bills and reconciles.

Track rebates, credits, and other negotiated financial benefits so BGB actually receives them.

Reporting, Guidance, & Collaboration

Prepare and present reports on contract status, vendor spend, compliance, upcoming renewals, and legal or financial risks.
Give guidance and training to staff on contract management, procurement policy, and how to use Ramp and Ironclad.
Communicate with vendors, clients, and other external parties to clarify terms, answer concerns, and resolve issues.
Maintain confidentiality and handle sensitive information with discretion.

Qualifications

Bachelor's degree in Business, Finance, Economics, Supply Chain, Legal Studies, or a related field.
5+ years of experience in contract management, contract law, or procurement.
Proven experience negotiating commercial terms, including pricing, discounts, and rebates, with both vendors and customers or clients.
Hands-on experience building or improving procurement and PO processes, including approval workflows and spend controls.
Experience with MSAs, SOWs, amendments, and Saas or vendor agreements.
Proficiency with contract management software (Ironclad preferred) and procurement or spend management platforms (Ramp preferred), plus Microsoft Office Suite (Excel, Word, PowerPoint).
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and meet deadlines.
Strong interpersonal skills and ability to work in a team environment.
Ability to work independently and as part of a cross-functional team.
Strong knowledge of legal terminology, procedures, and principles.
Strong negotiation, communication, and interpersonal skills.
Excellent attention to detail and ability to manage multiple contracts simultaneously.
Strong problem-solving and analytical skills.
Certification in contract management (e.g., Certified Professional Contracts Manager (CPCM), or equivalent).
Paralegal certification from an accredited program (e.g., NALA, NFPA, etc).
Prior experience as a paralegal or legal assistant.
Prior pharmaceutical industry experience.

Salary range: $100,000 - $125,000 CAD

What We Offer

At BGBx, we invest in our people because exceptional talent drives exceptional work. We provide a competitive rewards package designed to support your health, well-being, professional growth, and life outside of work.

Our benefits package typically includes health care insurance, retirement plans, generous paid time off and holidays, wellness benefits, life insurance, learning and development opportunities, and other resources that support our employees throughout their careers. Additional benefits may be available based on your location. Beyond benefits, you'll find a culture built on collaboration, innovation, inclusion, and the opportunity to make a meaningful impact on healthcare and the people it serves.

BGBx is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.

Apply on job-boards.greenhouse.io About employer

More about this job

Responsibilities

The Senior Contract Specialist manages the end-to-end contract lifecycle, including drafting, negotiation, and administration for both clients and vendors. They also oversee procurement functions, such as managing vendor agreements and designing purchase order processes to ensure financial and legal compliance.

Requirements

Candidates must hold a bachelor's degree in a relevant field and possess at least 5 years of experience in contract management or procurement. Proficiency in contract management software like Ironclad and strong negotiation skills regarding commercial terms are essential.

Skills

Contract management
Procurement
Negotiation
Vendor management
Legal drafting
Risk analysis
Ironclad
Ramp
Purchase order process
Financial analysis
Compliance
Communication
Analytical skills
Attention to detail
Project management

Benefits

Health care insurance
Retirement plans
Paid time off
Holidays
Wellness benefits
Life insurance
Learning and development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Contract Management
Procurement
Vendor Management
Ironclad
Ramp
Negotiation
Pharmaceutical
Life Sciences
Legal Compliance
Purchase Order
Risk Management
Indemnification
Data Privacy
SaaS Agreements
MSAs
SOWs
Financial Analysis
Contract Law
CPCM
Paralegal
Microsoft Office Suite
Commercial Solutions
Vendor Onboarding
Due Diligence
Spend Management

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Office & administration jobs in Canada

Executive Assistant

Administrative Services Coordinator

Document Data Entry Clerk

ISPS Document Data Entry Clerk

File Manager

Medical Assistant/Medical Office Administrator

Marché Privés - Comptabilité et administration des fonds, Officer/Private Markets- Fund Accounting & Administration, Officer

Collateral Management Analyst/Capital Markets

Administrative Assistant

Executive Assistant

Executive Assistant

Post Office Assistant

Administrative Assistant

Administrative Assistant

Vendor and Contract Specialist, FT

Procurement Officer - Competition ID: 4888

Temporary Administrative Assistant

Strategic Sourcing Specialist

Executive Assistant

Unit Clerk

Office Administrative Assistant

Admin Assistant

Administrative Secretary

Administrative Secretary

Client Administration Officer (6-Month Contract)

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Advertised starting pay

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Office & administration jobs in Canada