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Added 1 month ago
SG
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Added 1 month ago
DI
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Added 1 month ago
BE
Office Administrator
BGC Engineering
Halifax, NS
- Full-time
…to the Halifax Office Manager and BGC’s Administrative Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC…
Added 1 month ago
UO
Canada Impact+ Emerging Leader in Computational Oncology
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
- Full-time
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Added 1 month ago
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BGC Engineering

Office Administrator

Halifax, NS, B3J 3N6, Canada

Full-time

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Job details

Job type: Full-time
Experience: 7+ years of relevant experience in administration
Posting language: English
Posted: Sep 15, 2026

Original job description

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources.  Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia.

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Office Administrator to join our Halifax Team. This is a fully on-site position based in our Halifax office. You will manage day-to-day administrative operations and collaborate closely with administrative teammates across BGC. You will report to the Halifax Office Manager and BGC’s Administrative Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams. The ideal candidate is adaptable, proactive, takes initiative, communicates clearly, and takes pride in delivering high-quality work.

Responsibilities

Be the office’s first point of contact, welcoming visitors and vendors, answering phones, and supporting staff with day-to-day questions and needs
Coordinate with building management and vendors to address maintenance, repairs, and security needs
Manage general office organization, supplies, and regular administrative needs
Plan and support office and team events and meetings, including catering, logistics, and ensuring applicable safety requirements and procedures are followed, such as E-HASPs, visitor sign-in, and allergen signage
Coordinate travel arrangements including accommodations, vehicle bookings and other travel-related needs for local and field-based work
Maintain up to date office files and resources
Arrange and track domestic and international shipments
Manage onboarding logistics for new staff and act as a general resource for new hires
Work with BGC’s IT Team to support local office needs, inventory organization, and functionality of IT and AV equipment
Approve office related invoices and complete office credit card reconciliations
Support workspace planning initiatives, office renovations and expansions
Contribute to the development of a positive office culture that aligns with BGC’s broader One Team approach
Perform other tasks as required to support office operations

Required Education, Experience & Competencies

7+ years of relevant experience in administration
Demonstrate initiative and work proactively
Adapt quickly and manage changing priorities effectively
Organize work, meet deadlines, and maintain strong attention to detail
Proficient with Microsoft Office, Adobe Acrobat, and confident learning new programs
Work independently and stay accountable for results
Communicate clearly and professionally, both verbally and in writing
Have a common-sense approach and sound critical thinking skills
Collaborate effectively in a team environment
Contribute to a positive and inclusive office and team culture

Company Benefits

BGC offers our employees the following:

Our ‘One Team’ culture supporting health, wellness, safety and diversity
Comprehensive benefits package:
- Health, Dental and Vision coverage
- LTD, Life, AD&D and Business Travel Insurance
- Employee Assistance Program
Paid Time Off: Vacation, Sick, Holidays
Parental leave top ups
Professional development and mentoring opportunities
Flat management structure
Social and wellness activities
Casual and professional work environment

Compensation

The estimated base salary range for this position is $60,000 - $70,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes a discretionary bonus plan, training allowance, and comprehensive medical and dental plan.

Equity, Diversity and Inclusion

BGC Engineering Inc. strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at careers@bgcengineering.ca.

Disclosures

(1) At BGC, we use Artificial Intelligence to streamline parts of the recruitment process, however all decisions about candidate selection and advancement continue to be made by our hiring team.

(2) This opportunity reflects an existing role within the organization that is being filled due to internal team changes.

(3) This posting will remain open until the position has been filled.

(4) Privacy Notice: By submitting an application you are consenting to BGC Engineering Inc. using and storing provided information about you for monitoring purposes relating to your application or future employment.

Apply About employer

More about this job

Responsibilities

The Office Administrator manages day-to-day administrative operations, including serving as the primary point of contact, coordinating vendor maintenance, and supporting office logistics. They also assist with event planning, travel arrangements, onboarding new staff, and maintaining office files and resources.

Requirements

Candidates must have at least 7 years of relevant administrative experience and demonstrate strong initiative and organizational skills. Proficiency in Microsoft Office and Adobe Acrobat is required, along with the ability to work independently and communicate professionally.

Skills

Office administration
Vendor management
Event planning
Travel coordination
Inventory management
Invoice processing
Credit card reconciliation
Microsoft Office
Adobe Acrobat
Communication
Critical thinking
Proactive
Adaptability
Organization
Attention to detail
Team collaboration

Benefits

Health coverage
Dental coverage
Vision coverage
Long-term disability insurance
Life insurance
AD&D insurance
Business travel insurance
Employee assistance program
Paid time off
Parental leave top ups
Professional development
Mentoring opportunities
Discretionary bonus plan
Training allowance

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Administrative Support
Vendor Management
Facility Maintenance
Event Coordination
Travel Logistics
Onboarding
Invoice Reconciliation
Microsoft Office
Adobe Acrobat
Inventory Management
Workspace Planning
Applied Earth Sciences
Consulting
Professional Services
One Team
Office Operations
Administrative Team Lead
Health and Safety
E-HASP

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