Administrative assistant jobs in Canada

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Added 19 days ago
Administrative Assistant, Banking and Debt Financing
Lawson Lundell
Vancouver, BC
Lawson Lundell LLP is seeking an Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our…
Added 19 days ago
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Administrative Assistant, National Tax Services
MNP
AB · Calgary, AB
- Full-time
Make an impact with our National Tax Services team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 19 days ago
Fisheries Administrative Assistant
Musqueam Indian Band
Vancouver, BC
Reporting to the Fisheries Manager, the Administrative Coordinator provides financial and coordination support to the Fisheries Department to support the effective delivery of departmental…
Added 19 days ago
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Administrative Assistant - Odette Cancer Centre - Regular full-time - 2026-19041 (2026-19041)
Sunnybrook
Toronto, ON
- Full-time
Residency program administration and coordination: Providing comprehensive administrative and program coordination support for the University of Toronto Medical Oncology Residency Training…
Added 19 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Part-time
Our Public Safety Communications Centre is looking for two dedicated part-time Administrative Assistants III to join the team.
Added 19 days ago
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Administrative Assistant
OneSky Community Resources
Penticton 1, BC
- Part-time
The Administrative Assistant is responsible for front‑desk operations and provides a wide range of clerical and administrative support to staff at the OneSky main office. In addition to…
Added 19 days ago
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Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
Administrative Leadership | Department of Mathematics | Faculty of Science
Added 19 days ago
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Administrative Assistant
MNP
Virden, MB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 19 days ago
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Admin Assistant, ED Better Insights and Health
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Administrative Assistant is directly accountable to the Executive Director, Insights for Better Health of Saskatchewan Health Authority and provides administrative…
Added 19 days ago
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Administrative Assistant
OnTrack Greenville
High Level, AB
- Full-time
Added 19 days ago
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Administrative Assistant
RBC Dominion Securities
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 19 days ago
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Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Position: Administrative Assistant, HR & Office Support
Added 19 days ago
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Adjointe administrative (temporaire)
CGI
Saguenay, QC
- Full-time
CGI Saguenay’s Center of Excellence is seeking an Administrative Assistant who will work with a dynamic team of nearly 250 professionals. In this role, you will work closely with the Vice…
Added 19 days ago
HS
Payroll – Relief Administrative Assistant
Hull Services
Calgary, AB
- Full-time
The Payroll Department is looking for a temporary Relief Administrative Assistant to work 2 days a week to support with data entry, filing and other projects related to payroll processes.…
Added 19 days ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $65,000 to $70,000 CAD / year
- Full-time
Our client is seeking an Administrative Assistant to join its Construction and Development team in downtown Toronto. Combining financial administration with senior-level team support, this…
Added 19 days ago
Administrative Assistant (Program Clerk - General)
Canadian Blood Services
Edmonton, AB
The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Collections and Supply…
Added 19 days ago
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Administrative Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 19 days ago
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Human Resources Administrator
Multimatic
Markham, ON · Multimatic Technical Centre - South
- Full-time
Provide administrative support across a broad range of Human Resources activities and initiatives.
Added 19 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 19 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 19 days ago
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Administrative Assistant, Taxation Services
MNP
AB · Calgary, AB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 19 days ago
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Administrative Assistant
RBC
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 19 days ago
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Administrative Assistant
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a full time, temporary (up to 11 months) Administrative Assistant working out of Edmonton, AB.
Added 19 days ago
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Administrative Assistant
Trailtech Inc.
Swift Current, SK
- Full-time
· Keep procedures current and support training and cross-coverage of key administrative processes.
Added 19 days ago
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Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…

BGIS

Administrative Assistant III

Markham, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English
Posted: Oct 23, 2026

Original job description

Summary

JOB DESCRIPTION

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.

Duties performed may include word processing, report development, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Duties also include processing accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues, management of Computerized Maintenance Management System (CMMS) and maintaining training records which may include opening and closing work orders, maintaining equipment status, managing work order back log, and maintaining inventory tracking and purchasing systems.

Key Duties & Responsibilities

Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
Coordinate regional reports and perform preliminary analysis
Coordinate corporate initiatives throughout the region
Track regional priorities and ensure that information is tracked and compiled as requested
Coordinate ESAT information and dissemination
Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda
Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)
Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content
In some cases, enter and update Team Members’ information in HRMS.
Other related general administrative duties as required
Other duties as assigned

Knowledge & Skills

Requires three (3) to five (5) years of administrative experience
Excellent computer skills, proficient with MS Office
Self-motivated
Ability to work independently with little or no supervision
Ability to type a minimum of 50 words per minute accurately
Excellent interpersonal skills
Problem solving skills
Effective leadership skills – may have personnel to manage
Strong time management skills and organizational skills
Strong written and verbal communication skills
Strong customer focus
Previous hospital experience is an asset

Licenses and/or Professional Accreditation

None required

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Provides day-to-day administrative and clerical support to the site-based facilities management team, including coordinating regional reports, tracking priorities, and supporting corporate initiatives. Coordinates meetings and communications, maintains operational and personnel records, and may supervise other administrative assistants.

Requirements

Requires three to five years of administrative experience, strong computer skills including proficiency with Microsoft Office, and accurate typing at a minimum of 50 words per minute. Candidates should be self-motivated, able to work independently, and have strong interpersonal, problem-solving, leadership, organizational, communication, and customer service skills; hospital experience is an asset.

Skills

Administrative Support
Microsoft Office
Word Processing
Report Development
Information Tracking
File Organization
Accounts Payable Processing
Safety Records Management
Payroll Support
Training Records Management
Inventory Tracking
Purchasing Systems
Written Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Facilities Management
Regional Reports
Report Development
Microsoft Office
Word Processing
File Maintenance
Accounts Payable
Safety Records
Workers’ Compensation
Payroll
Work Orders
Equipment Status
Work Order Backlog
Training Records
Inventory Tracking
Purchasing Systems
Human Resources Management System
ESAT
Regional Newsletters
Meeting Coordination
Corporate Initiatives
Customer Focus
Personnel Supervision

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Administrative assistant jobs in Canada

Administrative Assistant, Banking and Debt Financing

Administrative Assistant, National Tax Services

Fisheries Administrative Assistant

Administrative Assistant - Odette Cancer Centre - Regular full-time - 2026-19041 (2026-19041)