Administrative Assistant III
- Markham, ON, Canada
This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time
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Job details
- Pay
- This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Summary
JOB DESCRIPTION
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.
The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.
Duties performed may include word processing, report development, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Duties also include processing accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues, management of Computerized Maintenance Management System (CMMS) and maintaining training records which may include opening and closing work orders, maintaining equipment status, managing work order back log, and maintaining inventory tracking and purchasing systems.
Key Duties & Responsibilities
JOB DESCRIPTION
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.
The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.
Duties performed may include word processing, report development, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Duties also include processing accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues, management of Computerized Maintenance Management System (CMMS) and maintaining training records which may include opening and closing work orders, maintaining equipment status, managing work order back log, and maintaining inventory tracking and purchasing systems.
Key Duties & Responsibilities
- Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
- Coordinate regional reports and perform preliminary analysis
- Coordinate corporate initiatives throughout the region
- Track regional priorities and ensure that information is tracked and compiled as requested
- Coordinate ESAT information and dissemination
- Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda
- Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)
- Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content
- In some cases, enter and update Team Members’ information in HRMS.
- Other related general administrative duties as required
- Other duties as assigned
- Requires three (3) to five (5) years of administrative experience
- Excellent computer skills, proficient with MS Office
- Self-motivated
- Ability to work independently with little or no supervision
- Ability to type a minimum of 50 words per minute accurately
- Excellent interpersonal skills
- Problem solving skills
- Effective leadership skills – may have personnel to manage
- Strong time management skills and organizational skills
- Strong written and verbal communication skills
- Strong customer focus
- Previous hospital experience is an asset
- None required
More about this job
Responsibilities
Provides day-to-day administrative and clerical support to the site-based facilities management team, including coordinating regional reports, tracking priorities, and supporting corporate initiatives. Coordinates meetings and communications, maintains operational and personnel records, and may supervise other administrative assistants.
Requirements
Requires three to five years of administrative experience, strong computer skills including proficiency with Microsoft Office, and accurate typing at a minimum of 50 words per minute. Candidates should be self-motivated, able to work independently, and have strong interpersonal, problem-solving, leadership, organizational, communication, and customer service skills; hospital experience is an asset.
Skills
- Administrative Support
- Microsoft Office
- Word Processing
- Report Development
- Information Tracking
- File Organization
- Accounts Payable Processing
- Safety Records Management
- Payroll Support
- Training Records Management
- Inventory Tracking
- Purchasing Systems
- Written Communication
- Time Management
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
- Security & Safety
Keywords
- Administrative Support
- Facilities Management
- Regional Reports
- Report Development
- Microsoft Office
- Word Processing
- File Maintenance
- Accounts Payable
- Safety Records
- Workers’ Compensation
- Payroll
- Work Orders
- Equipment Status
- Work Order Backlog
- Training Records
- Inventory Tracking
- Purchasing Systems
- Human Resources Management System
- ESAT
- Regional Newsletters
- Meeting Coordination
- Corporate Initiatives
- Customer Focus
- Personnel Supervision