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Added 18 mins ago
Master Scheduler
CMP Group Ltd.
Delta, BC
We are seeking a Master Scheduler /Manufacturing Production Coordinator to join the team in our Delta, BC location. The Master Scheduler /Manufacturing Production Coordinator is a full-time…
Added 48 mins ago
AI
Project Coordinator
Allmar Inc.
Red Deer, AB
- $65,000 to $75,000 CAD / year
- Full-time
A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software…
Added 1 hour ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 2 hours ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Ability to multitask while demonstrating a commitment to customer service.
Added 4 hours ago
E
Gym Sales & Service Coordinator
ECARPETGALLERY
Montreal, QC
- Full-time
We are seeking an organized and proactive Gym Sales & Service Coordinator to manage service operations, coordinate technician schedules, and support gym equipment sales. This role acts as…
Added 6 hours ago
C
Ag Summer Student
Co-op
Altona, MB
- Full-time
…products to local co-op customers and will perform routine farm customer service responsibilities, including field scouting, agronomic troubleshooting, crop planning, fertility, and crop…
Added 7 hours ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, Quebec
- Contract
As our On-Site Event Coordinator, you lead Techo-Bloc's roadshows, loyalty events and trade shows on the ground across Canada and the U.S. From load-in to load-out, you own the setup, the…
Added 9 hours ago
SS
QHSE & Training Coordinator – Career Opportunity
Survival Systems International New Orleans
AB
- Full-time
SSI has a global network of owned and operated service bases for the purpose of multi brand inspection, maintenance, and repair. In 50 years of continuous service to the industry our…
Added 9 hours ago
Q
community support worker
Qualicare
Merritt, BC
- $20 to $23 CAD / hour
- Full-time
The Home support worker is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 9 hours ago
Q
community support worker
Qualicare
Kamloops, BC
- $19 to $22 CAD / hour
- Part-time
The Home support worker is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 10 hours ago
ES
Spa Coordinator
Elite Spa Group
St. Catharines, ON
- Full-time
Strong customer service and communication skills, with the ability to engage guests in a warm, professional manner.
Added 10 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interprofessional team, reporting to the Manager of Patient Flow, the RN Care Coordinator provides patient-centered care, supporting patients transitioning from hospital…
Added 12 hours ago
SP
Recruiting Coordinator (Contract)
Salesforce Partner Canada
Toronto, ON
- Contract
Strong passion for delivering best in class Recruiting Experience / Customer Service, with high attention to detail and the ability to prioritize competing tasks across business units and…
Added 15 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 16 hours ago
BC
Bed Allocator
Brant Community Healthcare System
Brantford, ON
- Full-time
With Over 130 Years Of Service, BCHS Is Evolving With a Renewed Focus On Excellence, Collaboration, And Innovation. Our Strategic Priorities Center On Quality Care, Connected Teams, And a…
Added 16 hours ago
B
Billingual Service Delivery Coordinator (EN/FR)
BGIS
Markham, ON
- Full-time
The Service Delivery Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job…
Added 16 hours ago
B
Bilingual Facilities Services Coordinator (English/French)
BGIS
Markham, ON
- Full-time
We're looking for a Bilingual Facilities Services Coordinator (English/French) who brings a passion for customer service, strong communication skills, and a solutions-focused mindset. As…
Added 17 hours ago
L
Meat Department Manager - Full Time
Longo's
Toronto, ON
- Full-time
Are you a talented, passionate leader with a proven record of providing excellent customer service and growing sales?
Added 17 hours ago
B
Bilingual Facilities Services Coordinator (English/French)
BGIS
Markham, ON
- Full-time
We're looking for a Bilingual Facilities Services Coordinator (English/French) who brings a passion for customer service, strong communication skills, and a solutions-focused mindset. As…
Added 21 hours ago
CP
Ecommerce Coordinator
Coastal Peoples Fine Arts Gallery
Vancouver, BC
- Full-time
Solid Customer Service skills to respond to inquiries, resolve issues, and support a positive customer experience.
Added 21 hours ago
WB
Uniforms Coordinator
Whistler Blackcomb
Whistler, BC
- Temporary
The Uniforms Coordinator handles the delivery, inventory, issuance and return of employee uniforms and all transactions related to the resort's operation. Provides the best possible…
Added 21 hours ago
TC
Retail Store Coordinator Full Time - Ancaster
TJX Canada – Winners, Marshalls, HomeSense
Ancaster, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 22 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interprofessional team, reporting to the Manager of Patient Flow, the RN Care Coordinator provides patient-centered care, supporting patients transitioning from hospital…
Added 22 hours ago
J
Product Manager, Agentic Products
Jetson
Kitchener, ON
- Full-time
…operations teams: rebates, project coordination, system design, customer success, billing, technical service and field operations. Each of them is moving onto one shared platform where…
Added 22 hours ago
O
Commercial Relationship Coordinator
Optum
Richmond, BC
- Full-time
2+ years of experience in sales environment or high-level customer service, billing, invoicing, commercial operations, sales support, or accounting related roles.

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor performance. They also provide administrative support to the operations team, including financial reporting and ensuring health and safety compliance.

Requirements

The role requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should possess strong communication, interpersonal, and customer-oriented skills, with proficiency in Microsoft Office.

Skills

Administrative support
Work order management
Contract management
Invoice processing
Vendor management
Customer service
Communication
Interpersonal skills
Microsoft Office
Oracle Cloud
Health and safety compliance
Tendering processes
Financial reporting
Facility management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Contract Management
Vendor Management
Invoice Processing
Health and Safety
Administrative Support
Operations
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Preventative Maintenance
Procurement
Customer Service
Building Operations
Safety Compliance
Incident Reporting
Service Coordination

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