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Added 11 mins ago
V
Legal Counsel
VINCI
Burnaby, BC
- Full-time
Build the framework for contract review, signing and escalation; guide and train regional contract managers and operations teams.
Added 11 mins ago
BT
Senior Manager Level 3
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Owen Sound, ON
- Full-time
Lead, coordinate, manage and evaluate the operations of the organization’s accounting and audit functions;
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Associate
National Bank of Canada
Saint-Félicien, QC · St-Félicien, QC
- Full-time
At least one year of relevant experience in a related field such as banking operations, customer service, or administration
Added 11 mins ago
NB
Associate
National Bank of Canada
Victoriaville, QC
- Full-time
At least one year of relevant experience in a related field such as banking operations, customer service, or administration
Added 11 mins ago
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Baker Tilly Canada
Windsor, ON
- Full-time
Team Collaboration: Collaborate with colleagues and staff members to ensure smooth operations and effective teamwork. Support other administrative staff when required.
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National Bank of Canada
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Carry out routine operations related to financial transactions (e.g., purchases and sales of securities, necessary transaction adjustments)
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Wealth Associate
National Bank of Canada
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Carry out routine operations related to financial transactions (e.g., purchases and sales of securities, necessary transaction adjustments)
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Analyst or Associate Financial Resource Management
National Bank of Canada
Montreal, QC
- Full-time
…constraints. This role bridges the gap between trading desks, operations, and external resource requirements, ensuring efficiency and compliance across the…
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Wealth Associate
National Bank of Canada
Oakville, ON
- Full-time
Carry out routine operations related to financial transactions (e.g., purchases and sales of securities, necessary transaction adjustments)
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S
Senior Internal Auditor - Accounting and Operations
Solmax
Longueuil, QC
- Full-time
Added 11 mins ago
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Wealth Associate
National Bank of Canada
AB · Edmonton, AB
- Full-time
Carry out routine operations related to financial transactions (e.g., purchases and sales of securities, necessary transaction adjustments)
Added 11 mins ago
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Associate
National Bank of Canada
Richmond, BC
- Full-time
At least one year of relevant experience in a related field such as banking operations, customer service, or administration
Added 11 mins ago
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Senior Analyst Reconciliation & Process Team Lead
National Bank of Canada
Vancouver, BC
- Full-time
…and continuous improvement of critical investment and custody operations. Acting as a senior subject matter expert and team lead, you will leverage your operational expertise to resolve…
Added 41 mins ago
CS
Financial Controller
Cancom Security Inc
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…Toronto Area, Canada. This role oversees the company’s financial operations, including preparing, reviewing, and analyzing financial statements, managing general ledger activities, and…
Added 56 mins ago
Business Analyst - Commercial & Operations
Amrize
Paris, ON
Join Amrize as a Business Analyst - Commercial & Operations and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a…
Added 1 hour ago
EC
Retail Manager – Closed Competition – Enoch Cree Nation Members Only
Enoch Cree Nation
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- Full-time
The Manager is responsible for the operational efficiency, financial performance, and overall business operations of the Drug Mart, a retail convenience outlet located within the medical…
Added 1 hour ago
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Pricing Analyst
Waste Connections of Canada
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…and proposal write-ups. The role works closely with Sales and Operations to help develop competitive and profitable customer…
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Corporate Controller
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Added 1 hour ago
P
District Financial Manager
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Delta, BC
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Customer facing financial operations processes: billing, collections, receivables
Added 2 hours ago
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administrative assistant - post secondary institution
Brandon University
Brandon, MB
- Full-time
Added 2 hours ago
HM
operations officer - administration
Hercules Moving Company INC
Toronto, ON · North York, ON
- Full-time
Added 3 hours ago
HD
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Toronto, ON · Etobicoke, ON
- Full-time
Role Description The Dental Operations Manager is responsible for overseeing the day-to-day operations of the clinic to ensure efficient workflows, exceptional patient service, and smooth…
Added 3 hours ago
Manager Salvage Services
Insurance Corporation of British Columbia
BC · Nanaimo, BC · New Westminster, BC · Prince George, BC · Vernon, BC · Victoria, Brit
…supports continuous improvement initiatives across salvage…
Added 3 hours ago
AT
Project Admin (6 month contact)
AFL Telecommunications
Calgary, AB
- Full-time
As our Project Administrator, you’ll work closely with Finance, Operations, Accounting, Purchasing, and project delivery teams, taking ownership of administrative workflows and helping…
Added 4 hours ago
CC
Student, Metallurgy
Cameco Corporation
SK · Saskatchewan, Canada
- Full-time
Work on daily operational data analysis, metallurgical accounting, and continuously improving process operations and process controls.

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor performance. They also provide administrative support to the operations team, including financial reporting and ensuring health and safety compliance.

Requirements

The role requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should possess strong communication, interpersonal, and customer-oriented skills, with proficiency in Microsoft Office.

Skills

Administrative support
Work order management
Contract management
Invoice processing
Vendor management
Customer service
Communication
Interpersonal skills
Microsoft Office
Oracle Cloud
Health and safety compliance
Tendering processes
Financial reporting
Facility management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Contract Management
Vendor Management
Invoice Processing
Health and Safety
Administrative Support
Operations
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Preventative Maintenance
Procurement
Customer Service
Building Operations
Safety Compliance
Incident Reporting
Service Coordination

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