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Added 2 mins ago
FC
Project Coordinator
FLINT Corp.
Sherwood Park, AB
- Full-time
FLINT is hiring a permanent, full-time Project Coordinator based out of Fort Saskatchewan, Alberta. In this role, you'll provide critical support to Project Managers and cross-functional…
Added 2 mins ago
B
Accessories Product Coordinator
BRP
Sherbrooke, QC
- Full-time
We are looking for an Accessories Product Coordinator to support the Global Accessory Product Strategy Team for Can-Am Side-by-Side Accessories. Under the responsibility of the Accessories…
Added 17 mins ago
MF
Event Coordinator
motionball for Special Olympics
Toronto, ON
- Full-time
motionball is seeking an Events Coordinator to join our National Office team based in Toronto, Ontario. Reporting to the Manager, Special Events, the individual in this role will be…
Added 17 mins ago
MO
Manager of Recreation & Community Operations
Municipality of Grey Highlands
Markdale, ON
- $102,394.5 to $119,769 CAD / year
- Full-time
…support to the Parks & Recreation Team Lead, Community Relations Coordinator, and departmental staff while ensuring efficient service delivery, strong customer service, financial…
Added 17 mins ago
GI
Materials Coordinator
Green Infrastructure Partners
Markham, ON · Commerce Valley Dr W, Markham, ON
- Full-time
Reporting to the EVP, the Materials Coordinator supports the planning and execution of raw material and product supply, and the successful delivery of product orders to customers. This role…
Added 31 mins ago
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Digital Media Specialist
Sanya’k̓ula
Vancouver, BC
- Full-time
Provides input to the Coordinator by recommending equipment and supply purchases to support digital media production and to meet classroom AV needs
Added 46 mins ago
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Sr. Project Coordinator (12 month contract)
ONxpress
Toronto, ON
- Full-time
…the owner and contractor, who work together with a best-for-project mindset. By streamlining decision making, the Alliance helps ensure that high-quality work is delivered, certified, and…
Added 46 mins ago
SE
Health & Safety Specialist
Solstice Environmental Management
AB · Edmonton, AB
- Full-time
Reporting to the Director of Operations, the successful candidate will advise project managers and employees, coach and mentor a Safety Coordinator, own the company’s core safety programs,…
Added 47 mins ago
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Procurement Coordinator
Propak
Airdrie, AB
- Full-time
Prepares material issue reports for weekly project meetings
Added 47 mins ago
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QA Specialist
Entrust
Ottawa, ON · Canada - Ottawa
- Full-time
Collaborate daily with developers, product owners, technical leads, project managers, support, and other QA team members to clarify requirements, acceptance criteria, risks, and release…
Added 47 mins ago
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Intern, Project Coordinator (8 Months)
Seaspan
North Vancouver, BC
- Full-time
The Intern, Project Coordinator will work within the IT Project Resource Centre (PRC) to provide foundational support for the Planning and Portfolio Sr. Manager and Project Managers. This…
Added 1 hour ago
Coordonnateur·rice de localisation (chinois simplifié)/Localization Coordinator, Simplified Chinese
2K
Montreal, QC
Added 1 hour ago
FB
Human Resources Coordinator
Forbes Bros. Group of Companies
AB · Edmonton, AB
- Full-time
Forbes Bros. Group of Companies is seeking a detail-oriented and motivated Human Resources Coordinator to support the day-to-day HR operations of our Major Projects team. In this role,…
Added 1 hour ago
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Bilingual Property Services Coordinator (ENG/FR)
BGIS
Gatineau, QC
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 1 hour ago
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Quality Assurance Specialist
Entrust
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
Collaborate daily with developers, product owners, technical leads, project managers, support, and other QA team members to clarify requirements, acceptance criteria, risks, and release…
Added 1 hour ago
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Side Boom/ Loader Operator - IOL Kearl LDP
Jardeg
Fort Mckay 174, AB
- Full-time
Assist the outage coordinator with any tooling or equipment needs.
Added 1 hour ago
SR
Fundraising Coordinator
Serenity Renewal for Families
Ottawa, ON · Vanier, ON
- Full-time
Serenity Renewal for Families is seeking a passionate and organized Fundraising Coordinator to join our dynamic team to help shape a best-in-class donor experience. Supported and mentored…
Added 1 hour ago
GR
Marketing Specialist
Goldbeck Recruiting
Surrey, BC
- Full-time
Our client is seeking a Marketing Coordinator to support its growing sales and marketing team. This role is responsible for coordinating national marketing initiatives, maintaining brand…
Added 1 hour ago
Sales Support Coordinator
Enercare
Toronto, ON
Outbound calling for a variety of reasons, i.e. EMC appointment rescheduling, survey follow ups re: EMC visits, Rental Conversion Burner project and various niche OB campaigns
Added 1 hour ago
BC
QA/QC Coordinator, Electrical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
QA/QC Coordinator, Electrical – Industrial WestThe greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels…
Added 1 hour ago
BC
QA/QC Coordinator, Civil – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
QA/QC Coordinator, Civil – Industrial WestThe greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution.…
Added 1 hour ago
BC
QA/QC Coordinator, Mechanical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
QA/QC Coordinator, Mechanical – Industrial WestThe greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels…
Added 1 hour ago
Regulatory Records Coordinator
Ontario Energy Board
Toronto, ON
…Manager, Applications Administration, the Regulatory Records Coordinator (RRC) is responsible for providing regulatory document management services in OEB adjudicative proceedings and…
Added 1 hour ago
S
BIM Modeller - Electrical
SYSTRA
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
BIM Coordinator / BIM Manager / Electrical Lead Engineer
Added 2 hours ago
TO
Manager, Recreation
Town of Saugeen Shores
Port Elgin, ON
- $120,745 to $137,210 CAD / year
- Full-time
…capital planning, asset renewal, facility improvements, and project…

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor performance. They also provide administrative support to the operations team, including financial reporting and ensuring health and safety compliance.

Requirements

The role requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should possess strong communication, interpersonal, and customer-oriented skills, with proficiency in Microsoft Office.

Skills

Administrative support
Work order management
Contract management
Invoice processing
Vendor management
Customer service
Communication
Interpersonal skills
Microsoft Office
Oracle Cloud
Health and safety compliance
Tendering processes
Financial reporting
Facility management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Contract Management
Vendor Management
Invoice Processing
Health and Safety
Administrative Support
Operations
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Preventative Maintenance
Procurement
Customer Service
Building Operations
Safety Compliance
Incident Reporting
Service Coordination

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