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Added 5 mins ago
Key Holder Key Holder
ELC Beauty LLC
Montreal, QC · Anjou, QC
Proven retail experience preferably within cosmetics The ability to provide inspirational, authentic and personalized customer service While not essential, previous retail operations…
Added 5 mins ago
SD
Pharmacist, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Aurora, ON
- Full-time
To manage the operations of the Pharmacy while on duty, including providing consultation to both customers and health care providers, practice to full scope in providing professional…
Added 5 mins ago
TT
Manager Of Real Estate - Regional Director
The TJX Companies, Inc.
Mississauga, ON · CAN Home Office Mississauga ON
- $118,709.6 to $168,709.6 CAD / year
- Full-time
…retailers to maintain awareness of commercial and industrial retail real estate trends and prospective site opportunities; acts as liaison for Store Operations (i.e. Landlord issues and…
Added 5 mins ago
Sr. Manager, Cyber Security
UFA Co-operative Ltd.
Calgary, AB
…delivery and continuous improvement of UFA's cybersecurity operations and defensive capabilities. Areas of responsibility include security operations, digital forensics and incident…
Added 5 mins ago
SALES LEAD/KEY HOLDER - CALL IT SPRING - MAYFAIR
The Aldo Group Inc / Le Groupe Aldo Inc.
Victoria, BC
Reporting to the Store Manager, the Part-Time Sales Lead plays a key role in driving results and supporting the team. You lead by example by helping hit sales targets, coaching associates,…
Added 5 mins ago
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(CAN) Gérant du service à la clientèle
Walmart
Ste.-Foy, QC
- Full-time
…build strong leadership and operational skills in a fast paced retail environment. In this role, you lead front end operations to deliver exceptional customer service, support a positive…
Added 5 mins ago
LC
Category Director, HMR, Deli Gourmet & Salad Bar (Hard Discount)
Loblaw Companies Limited
Brampton, ON
- Full-time
…connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact…
Added 19 mins ago
A
Third Key Holder
Ardene
Welland, ON
- Full-time
Want to be part of an amazing team? If you’re a friendly and energetic person with an interest in fashion retail - we want to hear from you.
Added 19 mins ago
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Application & Systems Operations Delivery Lead
Nutrien
Calgary, AB
- Full-time
…operate a world-class network of production, distribution, and ag retail facilities. We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure…
Added 19 mins ago
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Product Operations Lead | Promenade St-Bruno
lululemon
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Full-time
The Product Operations Lead is a part of the store leadership team responsible for executing on the store product strategy, including product operations and inventory management. They are…
Added 19 mins ago
A
Chef d'équipe à temps plein - Magasin de détail adidas Montreal (#2042)
adidas
Montreal, QC
- Full-time
In conjunction with, or in the absence of management staff, guide the daily operations of the store and activities of hourly associates to accomplish excellent customer service and to…
Added 19 mins ago
LV
PRODUCTION AND LOGISTICS COORDINATOR, INTERNATIONAL-EN
La Vie En Rose
Montreal, QC
- Full-time
…Coordinator plays a key role in coordinating and optimizing logistics operations related to our international licensed partners and La Vie en Rose Trading activities. The incumbent oversees…
Added 19 mins ago
C
Equipment Repair & Maintenance Technician
Co-op
Shellbrook, SK
- Full-time
Who You Will Work With: Reporting to the Shellbrook Agro Team Lead, you will work closely with team members and will play an important role in supporting daily operations by maintaining,…
Added 34 mins ago
CC
Retail Shift Leader
Canna Cabana
Cranbrook, BC
- Part-time
High Tide Inc. is the leading community-grown, retail-forward cannabis enterprise engineered to unleash the full value of the world’s most powerful plant and is the second-largest cannabis…
Added 34 mins ago
CC
Retail Shift Leader
Canna Cabana
Saskatoon, SK · Circle Drive, Saskatoon, SK
- Part-time
High Tide Inc. is the leading community-grown, retail-forward cannabis enterprise engineered to unleash the full value of the world’s most powerful plant and is the second-largest cannabis…
Added 49 mins ago
L
Assistant Manager, Guest Experience | Place Ste-Foy
lululemon
Quebec, QC
- Full-time
…immédiates pour maintenir l’efficacité et l’efficience des opérations sur le plancher pour la vente au…
Added 49 mins ago
AE
Customer Support Representative
ATCO Electric
Lloydminster, AB
- Full-time
Identify prospective customers and develop relationships that could lead to new business opportunities.
Added 49 mins ago
RL
Associate Manager
Ralph Lauren
Halton Hills, ON
- Full-time
Assist in the creation of the store client development strategy and lead community outreach in your market
Added 49 mins ago
LC
Category Director, HMR, Deli Gourmet & Salad Bar (Hard Discount)
Loblaw Companies Limited
Brampton, ON
- Full-time
…connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact…
Added 49 mins ago
S
In Store Bakery - Manager Bakery
Sobeys
St. Marys, ON
- Full-time
As a Bakery Manager, you’ll play a key role in delivering an exceptional shopping experience by leading the daily operations of our Bakery Department. You’ll oversee merchandising, product…
Added 49 mins ago
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Assistant Store Manager - Smart Centres Owen Sound
RCL - Reitmans Canada Ltd/Ltée
Owen Sound, ON
- Full-time
…impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team, fostering collaboration, and contributing to a culture rooted in engagement and…
Added 49 mins ago
R-
Assistant Store Manager (Contract - 12 months) - SmartCentre Halifax
RCL - Reitmans Canada Ltd/Ltée
Halifax, NS
- Full-time
…impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team, fostering collaboration, and contributing to a culture rooted in engagement and…
Added 49 mins ago
RL
Selling Manager
Ralph Lauren
Halton Hills, ON
- Full-time
You will lead by example, providing feedback, coaching, and support to the sales team, ensuring they are equipped with the necessary skills and knowledge to meet and exceed sales targets.…
Added 49 mins ago
RL
Selling Supervisor
Ralph Lauren
Halton Hills, ON
- Full-time
…satisfaction, and fostering a collaborative team environment. You will lead by example, providing feedback, coaching and support to the sales team, ensuring they are equipped with the…
Added 49 mins ago
L
Guest Experience Lead | Rideau
lululemon
Ottawa, ON
- Full-time
The Guest Experience Lead is responsible for ensuring all guests (i.e., customers) receive a quality in-store experience. They do this by overseeing or providing technical product education…

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor performance. They also provide administrative support to the operations team, including financial reporting and ensuring health and safety compliance.

Requirements

The role requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should possess strong communication, interpersonal, and customer-oriented skills, with proficiency in Microsoft Office.

Skills

Administrative support
Work order management
Contract management
Invoice processing
Vendor management
Customer service
Communication
Interpersonal skills
Microsoft Office
Oracle Cloud
Health and safety compliance
Tendering processes
Financial reporting
Facility management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Contract Management
Vendor Management
Invoice Processing
Health and Safety
Administrative Support
Operations
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Preventative Maintenance
Procurement
Customer Service
Building Operations
Safety Compliance
Incident Reporting
Service Coordination

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