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Added 11 mins ago
Senior Manager, Lifecycle Marketing
Toast
Canada
…employees happy. We're building a world-class Customer Marketing team that creates meaningful connections with the restaurant and retail operators we…
Added 11 mins ago
BC
Gestionnaire, Comptabilité en Gestion Immobilière | Manager, Property Management Accounting
Broccolini Construction Inc.
Montreal, QC
- Full-time
…direction des finances. Le ou la candidat(e) idéal(e) est un leader humain avec une solide expertise en comptabilité immobilière, un sens aigu de l'amélioration continue et la capacité…
Added 11 mins ago
H
Manager Primary Health Care Northeast 3
HealthCareersInSask.ca
Shellbrook, SK
- Full-time
Job Description: The Manager, Primary Health Care, is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Vancouver, BC
- Full-time
…in 2026, has an exciting opportunity in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Langley (District), BC · Langley, British Columbia
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible for…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Chilliwack, BC
- Full-time
…in 2026, has an exciting opportunity in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible…
Added 11 mins ago
TU
Lane Closure Technician (LCT)
The Universal Group
Langley (District), BC · Langley, British Columbia
- Full-time
…in 2026, has an exciting opportunity in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
TU
Lane Closure Technician (LCT)
The Universal Group
Vancouver, BC
- Full-time
…in 2026, has an exciting opportunity in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
TU
Lane Closure Technician (LCT)
The Universal Group
Richmond, BC
- Full-time
…in 2026, has an exciting opportunity in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Prince George, BC
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible for…
Added 11 mins ago
TU
Lane Closure Technician (LCT)
The Universal Group
Prince George, BC
- Full-time
…in 2025, has exciting opportunities in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Quesnel, BC
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible for…
Added 11 mins ago
TU
Lane Control Technician (LCT)
The Universal Group
Quesnel, BC
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Fort St. John, BC
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible for…
Added 11 mins ago
TU
Lane Control Technician (LCT)
The Universal Group
Fort St. John, BC
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Victoria, BC
- Full-time
…in 2026 , has exciting opportunities in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Duncan, BC
- Full-time
…in 2026 , has exciting opportunities in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible…
Added 11 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Nanaimo, BC
- Full-time
…in 2026 , has exciting opportunities in our Traffic Control team. As a Traffic Control Person (TCP), you will ensure the safety and flow of traffic in work zones. You will be responsible…
Added 11 mins ago
TU
Lane Closure Technician (LCT)
The Universal Group
Victoria, BC
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
TU
Lane Closure Technician (LCT)
The Universal Group
Duncan, BC
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
TU
Lane Closure Technician (LCT)
The Universal Group
Nanaimo, BC
- Full-time
…in 2026, has exciting opportunities in our Traffic Control team. As a Lane Closure Technician (LCT), you play an essential role in supporting the safety of your fellow roadworkers, crews…
Added 11 mins ago
S
Business Development Manager
Sysco
Victoria, BC · Sysco Victoria
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
Added 11 mins ago
S
Delivery Driver
Sysco
Halifax, NS · Sysco Halifax
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
Added 11 mins ago
S
Key Account Representative
Sysco
Victoria, BC · Sysco Victoria
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
Added 11 mins ago
BE
Director, Project Management
Blackstone Energy
Toronto, ON
- Full-time
With our team of like-minded and award-winning climate champions, our success is built on developing responsible energy and carbon management solutions. This includes budgeting, energy…

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor performance. They also provide administrative support to the operations team, including financial reporting and ensuring health and safety compliance.

Requirements

The role requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should possess strong communication, interpersonal, and customer-oriented skills, with proficiency in Microsoft Office.

Skills

Administrative support
Work order management
Contract management
Invoice processing
Vendor management
Customer service
Communication
Interpersonal skills
Microsoft Office
Oracle Cloud
Health and safety compliance
Tendering processes
Financial reporting
Facility management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Contract Management
Vendor Management
Invoice Processing
Health and Safety
Administrative Support
Operations
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Preventative Maintenance
Procurement
Customer Service
Building Operations
Safety Compliance
Incident Reporting
Service Coordination

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