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Added 16 mins ago
EI
Site Project Manager
Ecolab Inc.
Calgary, AB
- Full-time
Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.
Added 16 mins ago
F
Interior Installation Apprentice
Flexjet
Peterborough, ON
- Full-time
Join a global leader in private aviation, offering access to an ultramodern fleet of private aircraft through fractional ownership, leasing and jet cards. Together, our employees in North…
Added 16 mins ago
F
Cabinetry Apprentice
Flexjet
Peterborough, ON
- Full-time
Join a global leader in private aviation, offering access to an ultramodern fleet of private aircraft through fractional ownership, leasing and jet cards. Together, our employees in North…
Added 16 mins ago
F
Upholstery Apprentice
Flexjet
Peterborough, ON
- Full-time
Join a global leader in private aviation, offering access to an ultramodern fleet of private aircraft through fractional ownership, leasing and jet cards. Together, our employees in North…
Added 16 mins ago
LL
Transportation Supervisor (Night Shift)
Lineage Logistics
Winnipeg, MB
- Full-time
…and performance, while also serving as a key customer-facing leader, able to identify service opportunities, resolve client concerns, and promote our transportation…
Added 16 mins ago
OI
Software Sr Developer
Orthosoft Inc.
Montreal, QC
- Other
…opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and…
Added 16 mins ago
AD
Specimen Processor (Overnight- Part-time) (Mississauga, Ontario)
Antech Diagnostics
ON · Mississauga, Ontario
- Part-time
Attention to detail and organized with the ability to multi-task in a fast-paced environment
Added 16 mins ago
EI
Brand Protection Advisor I
Ecolab Inc.
Saskatoon, SK
- Full-time
Ecolab is seeking a Brand Protection Advisor (Hospitality and Hotels) to join its EcoSure division, an industry leader in brand protection programs, to drive operational excellence and help…
Added 16 mins ago
VG
Mechanical Prototyping Specialist
Veralto Global
London, ON
- $70,000 to $95,000 CAD / year
- Full-time
Trojan Technologies is proud to be part of the Water Quality segment of Veralto, a global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential…
Added 16 mins ago
AT
Level 2 Installer (MxU)
AFL Telecommunications
Victoria, BC
- Full-time
Results focused – driven to meet or exceed assigned tasks/goals while working safely and co-operatively within a team environment
Added 16 mins ago
AT
Project Coordinator
AFL Telecommunications
Surrey, BC
- Full-time
Are you highly organized, detail-oriented, and someone who thrives in a fast-paced, collaborative environment? AFL Integria is looking for a Project Coordinator to join our MxU NGM…
Added 1 hour ago
SA
Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
This role is ideal for a hospitality leader ready to grow - someone who takes pride in service standards, team development, and operational excellence.
Added 1 hour ago
SA
Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
This role is ideal for a hospitality leader ready to grow - someone who takes pride in service standards, team development, and operational excellence.
Added 1 hour ago
OW
NERA Co-op Intern (Toronto)
Oliver Wyman Group
Toronto, ON
- $40 CAD / hour
- Internship
- Other
NERA offers a challenging and rewarding work environment, highly competitive compensation and benefits, and skills enhancement training. NERA provides challenging opportunities to those…
Added 1 hour ago
FC
ENGINEERING LEAD POST BOOKING OPTIMIZATION - TORONTO, ON
Flight Centre Travel Group Canada
ON · Ontario, Canada
- Full-time
…platform that operates safely, autonomously, and at scale. Working across both hotel and air, you'll play a critical role in modernizing travel technology, driving innovation, and…
Added 1 hour ago
FC
SENIOR BUSINESS ANALYST – POST BOOKING OPTIMIZATION - TORONTO, ON
Flight Centre Travel Group Canada
ON · Ontario, Canada
- Full-time
…corporate travel programs. You'll work directly with the Program Leader and Product Managers, gathering insights from customers, markets, and vendors to build evidence-based recommendations…
Added 1 hour ago
C
Director, Distribution Strategy & Financial Management
CIBC
Toronto, ON
- Full-time
At CIBC we enable the work environment most optimal for you to thrive in your role. You'll have the flexibility to manage your work activities within a hybrid work arrangement where you'll…
Added 2 hours ago
MA
Marsh Human Resources Manager
Marsh Agency
Toronto, ON
- Full-time
Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27…
Added 2 hours ago
OT
Analyste en modélisation et simulation électrique / Electrical Modeling and Simulation Analyst
OPAL-RT TECHNOLOGIES India Pvt. Ltd.
Montreal, QC
- Other
Leader mondial dans la diversité des applications, nos outils sont utilisés dans une multitude de secteurs tels que l'automobile, l'aérospatiale, l’énergie, le transport, la fabrication…
Added 2 hours ago
H
Manager Financial Planning Capital
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
Job Description: The Manager, Capital Accounting, is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the…
Added 2 hours ago
H
Legal Counsel
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
Job Description: Legal Counsel is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the Executive Director,…
Added 2 hours ago
SP
Construction Labourer
Seymour Pacific Developments
Fernie, BC
- Full-time
Do you enjoy working with your hands and take pride in hard work. Are you motivated by seeing the end product that you helped create. We're looking for labourer's to join our crew at our…
Added 2 hours ago
N
DIRECTOR, ENTREPRENEURSHIP & SILICON VALLEY
Neuronics
Landmark, MB
- Full-time
…unparalleled historical context. But realizing this vision requires a leader with a strong understanding of Silicon Valley's entrepreneurial ecosystem and the ability to build meaningful…
Added 2 hours ago
V
Accommodation Operational Lead
VMCH
Mulgrave, NS
- Full-time
You will be an organised, collaborative leader with experience in disability, community, health or residential services. You bring sound judgement, strong communication skills and a…
Added 2 hours ago
MA
NERA Co-op Intern (Toronto)
Marsh Agency
Toronto, ON
- $40 CAD / hour
- Internship
NERA offers a challenging and rewarding work environment, highly competitive compensation and benefits, and skills enhancement training. NERA provides challenging opportunities to those…

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Service Coordinator oversees building operations by managing work orders, service contracts, and vendor performance. They also provide administrative support to the operations team, including financial reporting and ensuring health and safety compliance.

Requirements

The role requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should possess strong communication, interpersonal, and customer-oriented skills, with proficiency in Microsoft Office.

Skills

Administrative support
Work order management
Contract management
Invoice processing
Vendor management
Customer service
Communication
Interpersonal skills
Microsoft Office
Oracle Cloud
Health and safety compliance
Tendering processes
Financial reporting
Facility management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Contract Management
Vendor Management
Invoice Processing
Health and Safety
Administrative Support
Operations
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Preventative Maintenance
Procurement
Customer Service
Building Operations
Safety Compliance
Incident Reporting
Service Coordination

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