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Added 27 mins ago
PF
Ocean Import Operations Coordinator
Prime Freight Logistics
Montreal, QC
- Full-time
We are looking for a resourceful coordinator to own our import containers from booking to final delivery. Our platform sends the routine shipment updates automatically, so you can focus on…
Added 57 mins ago
L
Dairy/Frozen Clerk - Part Time
Longo's
Oakville, ON
- Part-time
If you require accommodation, please contact the Human Resources Coordinator at:
Added 57 mins ago
L
Dairy/Frozen Assistant Department Manager - Full Time
Longo's
Oakville, ON
- Full-time
If you require accommodation, please contact the Human Resources Coordinator at:
Added 1 hour ago
QK
community support worker
Qualicare, Kamloops
BC · Merritt, BC
- $20 to $23 CAD / hour
- Full-time
The Home support worker is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 1 hour ago
ST
Import Ocean Coordinator
Shipco Transport
Montreal, QC
- Full-time
Shipco Transport Montreal is growing our Ocean Import Team. As an Import Coordinator on the team, you will be responsible for the day-to-day tasks involved with engaging with our clients,…
Added 2 hours ago
MD
VPD Surveillance Student-Student Worker Para Prof Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Part-time
Added 2 hours ago
NA
263974 (LF) Waiting List Administrator
NHS Ayrshire & Arran
Duncan, BC
- Part-time
To support the Waiting List Coordinator with the management of the Oral Health Service waiting list ensuring achievement of national and local targets set by the Scottish Government,…
Added 2 hours ago
LC
Associate Faculty - Welding
Lambton College
Sarnia, ON
- Part-time
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…
Added 2 hours ago
LH
Care Coordinator
Lifemark Health Group
Meadow Lake, SK
- Part-time
Care Coordinator – Alta-Sask Wellness - Meadow Lake
Added 2 hours ago
CL
Resident Advisor
Campus Living Centres
Calgary, AB
- Full-time
Regular individual reporting meetings with the Residence Life Coordinator (or designate).
Added 2 hours ago
LH
Care Coordinator
Lifemark Health Group
Halifax, NS
- Part-time
…standards of work and quality? If so, come and join us as a Care Coordinator with the Atlantic Region (based in Nova Scotia), with Lifemark Health Group clinic, Canada’s premier, largest,…
Added 2 hours ago
SI
Instructor, Tri-Trades (Carpentry)
Saskatchewan Indian Institute of Technologies (SIIT)
Sturgeon Lake 154, AB
- Full-time
Instructors report directly to their applicable Program Coordinator and are located across the province of Saskatchewan in various educational settings. The incumbent instructs SIIT…
Added 2 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interprofessional team, reporting to the Manager of Patient Flow, the RN Care Coordinator provides patient-centered care, supporting patients transitioning from hospital…
Added 3 hours ago
DS
Lunchroom Supervisor
District School Board of Niagara
ON · Saint Ann's, ON
- Internship
Added 3 hours ago
YR
Secondary Long Term Occasional (LTO)/Contract 33.33% Grade 11 Biology
York Region District School Board
Woodbridge, ON
- Contract
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 3 hours ago
PA
Housekeeper/Janitor Float
Penticton and District Society for Community Living
Penticton 1, BC
- $23.8 to $26.39 CAD / hour
- Temporary
Reporting to the appropriate Coordinator, the successful candidate will provide coverage for sick leave, vacation requests, and operational staffing needs across Housing and Assisted Living…
Added 3 hours ago
TT
Retail Store Coordinator Full Time - Ancaster
The TJX Companies, Inc.
Ancaster, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
IC
logistics coordinator
Intco Canada Inc.
Concord, ON
- Full-time
Added 3 hours ago
Uniforms Coordinator
Vail Resorts
Whistler, BC
The Uniforms Coordinator handles the delivery, inventory, issuance and return of employee uniforms and all transactions related to the resort's operation. Provides the best possible…
Added 4 hours ago
CS
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services Alberta
AB · Edmonton, AB
- Full-time
Assist the Job Developer and Outreach Coordinator in coordinating employer meetings and networking events.
Added 4 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 4 hours ago
B
Communications and Training Coordinator – Operational Excellence
BPA
Montreal, QC
- Full-time
…promoting programs that help people grow? As Operational Excellence Coordinator, you’ll be at the heart of the action. You’ll coordinate Operational Excellence initiatives, promote our…
Added 5 hours ago
W
Material Coordinator
Worley
AB · Edmonton, AB
- Full-time
Worley Canada Construction is seeking a Materials Coordinator to support materials management activities within a client-operated warehouse environment in Edmonton, AB.
Added 5 hours ago
S
Senior Civil Designer
SYSTRA
Toronto, ON
- Full-time
Coordinate the civil model with the OMSF BIM Coordinator and multidisciplinary teams.
Added 5 hours ago
Service Coordinator
Laura Canada
Toronto, ON

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 4, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, contractors, vendors, and service contracts, ensuring requests and preventive maintenance are completed on time. Supports health and safety compliance, client communications, invoice review, purchase orders, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventive Maintenance Coordination
Tendering
Health And Safety Compliance
Incident Reporting
Customer Service
Client Communication
Financial Reporting
Microsoft Office
Oracle Cloud
Cleaning Inspections

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Vendor Management
Contract Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Incident Reporting
Personal Protective Equipment
Cleaning Inspections
Contractor Coordination
Client Communication
Microsoft Office
Oracle Cloud
Facilities Management
Service Coordination

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