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Added 10 mins ago
D
Industrial Millwright
Dynacast
Peterborough, ON
- $38.14 to $42.99 CAD / hour
- Full-time
…delivering quality die cast components. Below are additional details about what is offered at the Peterborough…
Added 10 mins ago
Product Specialist
Encore Auctions
London, ON
Added 10 mins ago
Order Fulfillment Specialist
Encore Auctions
London, ON
Some details about the Order Fulfillment Specialists (OFS) role
Added 10 mins ago
SC
barista - Store# 58093, FRASER HWY & 216TH STREET
Starbucks Coffee Company
Langley (District), BC · Langley, BC,CA
- Full-time
…opportunities for paid time off. Visit starbucksbenefits.ca for…
Added 10 mins ago
SC
barista - Store# 04471, BC CHILDREN'S HOSPITAL
Starbucks Coffee Company
Vancouver, BC
- Full-time
…opportunities for paid time off. Visit starbucksbenefits.ca for…
Added 10 mins ago
SC
barista - Store# 10315, 4060 CH DE LA COTE-DE-LIESSE
Starbucks Coffee Company
Mont-Royal, QC
- Full-time
…opportunities for paid time off. Visit starbucksbenefits.ca for…
Added 10 mins ago
SC
barista - Store# 54357, 1361 LOUGHEED HWY
Starbucks Coffee Company
Coquitlam, BC
- Full-time
…opportunities for paid time off. Visit starbucksbenefits.ca for…
Added 10 mins ago
SC
barista - Store# 26776, LAURIER QUEBEC
Starbucks Coffee Company
Quebec, QC
- Full-time
…opportunities for paid time off. Visit starbucksbenefits.ca for…
Added 10 mins ago
SC
barista - Store# 85996, 1317 SECOND ST E
Starbucks Coffee Company
Cornwall, ON
- Full-time
…opportunities for paid time off. Visit starbucksbenefits.ca for…
Added 25 mins ago
Warehouse Night Supervisor
CONA Services
Calgary, AB
…offered is based on market location and may vary depending on job-related knowledge, role complexity, skills, experience, and internal…
Added 25 mins ago
PP
Financial Accountant
Piramal Pharma Ltd
Aurora, ON
- Full-time
For more details, please visit : www.piramalpharmasolutions.com
Added 25 mins ago
PC
Senior Associate SIEM Implementation
PwC Canada
Montreal, QC
- Full-time
Added 25 mins ago
HM
Vascular Surgery
Health Match BC
Kamloops, BC
- Part-time
…relationship with Hospital Administration maximizes opportunities for job satisfaction and quality of…
Added 25 mins ago
HM
Obstetrics/Gynecology
Health Match BC
Williams Lake, BC
- Full-time
This job posting is for a position covered by the Provincial Health Officer’s mandatory COVID-19 vaccination order and selected applicant(s) must comply with the requirements of the order.
Added 25 mins ago
HM
Obstetrics/Gynecology
Health Match BC
Williams Lake, BC
- Full-time
This job posting is for a position covered by the Provincial Health Officer’s mandatory COVID-19 vaccination order and selected applicant(s) must comply with the requirements of the order.
Added 25 mins ago
HM
Cardiac Surgery
Health Match BC
Kelowna, BC
- Full-time
This job posting is for a position covered by the Provincial Health Officer’s mandatory COVID-19 vaccination order and selected applicant(s) must comply with the requirements of the order.
Added 39 mins ago
E
Dietary Aide -Part Time
Extendicare
Brantford, ON · LTC - Brierwood Gardens
- Part-time
To follow and comply with health and safety legislation and departmental safe job procedures
Added 39 mins ago
E
Health Care Aide
Extendicare
St. Paul, AB
- Part-time
For Union Jobs, please refer to the collective agreement and provide the following additional information in the Job Description:
Added 39 mins ago
SC
Supervisor-Kitchen/Culinary
Sodexo Canada Ltd
Edmonton, AB
- Full-time
This isn’t your typical job. Whether you’re serving great food, supporting patient nutrition, maintaining clean and safe environments, or keeping hospital operations running smoothly, your…
Added 55 mins ago
Operations Supervisor
David's Bridal
Toronto, ON · Scarborough, ON
While performing the duties of this job, the Dream Maker is required to stand, walk, and sit for extended periods of time; reach for tools and objects with hands and arms; climb stairs;…
Added 55 mins ago
JS
Part-Time Back of House Coordinator
JD Sports / Livestock / Size?
Laval, QC
- Part-time
Forte attention aux détails et orientation vers les tâches.
Added 55 mins ago
Alterations Customer Service Representative
David's Bridal
Woodbridge, ON
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for extended periods of time; reach for tools and objects with hands and arms; climb…
Added 55 mins ago
DB
Part Time Bridal Sales
David's Bridal
Hamilton, ON
- Part-time
While performing the duties of this job, the employee is required to stand, walk, and sit for extended periods of time; reach for tools and objects with hands and arms; climb stairs; stoop,…
Added 55 mins ago
Back of House Coordinator
JD Sports / Livestock / Size?
Montreal, QC
Forte attention aux détails et orientation vers les tâches.
Added 55 mins ago
Back of House Ecommerce Associate
JD Sports / Livestock / Size?
Calgary, AB

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 4, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, contractors, vendors, and service contracts, ensuring requests and preventive maintenance are completed on time. Supports health and safety compliance, client communications, invoice review, purchase orders, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventive Maintenance Coordination
Tendering
Health And Safety Compliance
Incident Reporting
Customer Service
Client Communication
Financial Reporting
Microsoft Office
Oracle Cloud
Cleaning Inspections

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Vendor Management
Contract Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Incident Reporting
Personal Protective Equipment
Cleaning Inspections
Contractor Coordination
Client Communication
Microsoft Office
Oracle Cloud
Facilities Management
Service Coordination

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