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Added 18 mins ago
V
Lead Talent Acquisition & HR Business Partner
VINCI
AB · West Lethbridge Employment Centre Commercial, AB
- Full-time
Directly lead a small team, set priorities, balance workload, coach performance, support development, and serve as the first escalation point.
Added 18 mins ago
NB
Project Director
National Bank of Canada
Montreal, QC
- Full-time
A career as a Project Director within the Delivery and Governance team at National Bank means acting as a delivery leader within a strategic train. In this role, you will have a direct…
Added 18 mins ago
G
Director / Partner - Business Tax
Gravita
London, ON · Bristol-London, ON
- Full-time
…client relationships, drive business development activity, lead complex advisory projects and work with a high-performing…
Added 48 mins ago
AH
Medical-Surgical Coordinator
Alberta Health Services
Westlock, AB
- Full-time
The Medical (OBS/ED/Acute/Ambulatory)/Surgical Coordinator provides leadership and expertise in project management, quality improvement, change management, and service redesign to support…
Added 48 mins ago
AH
Administrative Support III
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
…candidate, you will work under the guidance and direction of the Team Lead and will work with a diverse team of professionals. You will assist with administrative duties necessary to…
Added 48 mins ago
AH
Senior Project Manager - Medical/Surgical Coordinator
Alberta Health Services
Westlock, AB
- Full-time
The Medical (OBS/ED/Acute/Ambulatory)/Surgical Coordinator provides leadership and expertise in project management, quality improvement, change management, and service redesign to support…
Added 1 hour ago
ST
Corporate Controller
Scotia Tire & Alignment Services Limited
Mississauga, ON
- Full-time
Lead – Manage personnel in the accounting department. Create and deliver annual performance evaluations for the accounting team and provide guidance/leadership as needed. Initiate employee…
Added 2 hours ago
FS
Cinematographer CAM A & B for Original reality series | Pilot material | Paid project engagement
FUTURA SOUND
Toronto, ON
- Internship
Futura Sound is building the creative team behind a new original reality television project. We are seeking a Camera A / Director of Photography and a Camera B Operator who can capture real…
Added 2 hours ago
OG
Senior Creative Director
Onni Group of Companies
Vancouver, BC
- Full-time
Build, lead and mentor a team of videographers, editors, photographers and content creators, setting creative standards and production workflows.
Added 3 hours ago
HM
Anesthesiology
Health Match BC
New Westminster, BC
- Full-time
…dedicated and collegial Anesthesiologists to join our expanding…
Added 3 hours ago
AT
Construction Manager I
AFL Telecommunications
Calgary, AB
- Full-time
Develops, maintains and drives the construction schedule in conjunction with project team; ensures project milestones and completion dates are met
Added 4 hours ago
B
Electrical Building Engineer
BPA
Montreal, QC
- Full-time
…interest to share knowledge, grow and develop him/herself and the team, with advance technical expertise, and lead impactful projects of varying scale, including new construction, full…
Added 4 hours ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
City of Saint John
Saint John, NB
- Temporary
Under the general supervision of the HAF Project Manager, you will be part of a high-caliber cross functional team leading the E-Permitting Initiative under the City of Saint John Housing…
Added 4 hours ago
CG
Director of Strategic Partnerships
CDC Global Solutions
Toronto, ON
- $180,000 to $210,000 CAD / year
- Full-time
Lead all client communications: progress updates, technical readouts, steering discussions, and escalation management.
Added 4 hours ago
CC
Specialist, Demand Planning
Coca-Cola Canada Bottling Limited
Toronto, ON
- Full-time
Lead the Demand Review for the S&OP process, working with Sales, Supply and Leadership team.
Added 4 hours ago
AW
Application Development Manager
Agilus Work Solutions
Mississauga, ON
- $140,000 to $155,000 CAD / year
- Full-time
We're seeking a Web Application Development Manager to lead a growing software development team responsible for client-facing web applications, APIs, integration services, and enterprise…
Added 4 hours ago
'
Forward Deployment Engineer Lead - Manufacturing
''
Toronto, ON
- Full-time
- Other
Lead hiring, assignment, performance management, and professional development for the portfolio FDE pool.
Added 4 hours ago
NY
Analytics Consultant, Decision Support, Business Intelligence - FT (J1126-0067)
North York General Hospital
Toronto, ON
- Full-time
Coordinate and implement Decision Support related projects through the phases of project management
Added 4 hours ago
UO
Coordinator, Varsity Sports
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Lead all purchasing for Varsity Garnet and Varsity Grey teams including uniforms, equipment’s, and team training gear, liaise with marketing within brand guidelines. Makes decentralized…
Added 4 hours ago
SL
Corporate Branch Manager
Sun Life
Toronto, ON · Sun Life Toronto One York
- Full-time
Execute effective and efficient trade supervision and account opening / management functions of our investment dealer-registered advisors to ensure compliance with regulatory requirements…
Added 5 hours ago
C
Senior Consultant, Content & Editorial, Advice & Education
CIBC
Toronto, ON
- Full-time
As a Senior Consultant, Content & Editorial on the Advice & Education team within CIBC Personal and Business Banking’s Savings, Investing and Advice product team, you'll lead the…
Added 5 hours ago
HT
Software Validation Technologist
Husky Technologies
Bolton, ON
- Full-time
…offers an opportunity to work with – and be challenged by – a team of great people. Our success is possible because of the creativity, intelligence and passion of our people around the…
Added 5 hours ago
HT
Material Handler
Husky Technologies
Bolton, ON
- Full-time
…career development opportunities and a chance to be a part of a team that is the best in the world at what we do. APPLY TODAY – join the Husky…
Added 5 hours ago
C
Senior Manager, Complex Accounting-EN
CAE
Montreal, QC
- Full-time
Strong project management skills with the ability to lead multiple complex initiatives simultaneously and meet tight deadlines
Added 5 hours ago
Manager, Community Safety and Wellbeing
Region of Waterloo
Waterloo, ON
Grade: Management/Management Support Grade 07

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 4, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, contractors, vendors, and service contracts, ensuring requests and preventive maintenance are completed on time. Supports health and safety compliance, client communications, invoice review, purchase orders, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventive Maintenance Coordination
Tendering
Health And Safety Compliance
Incident Reporting
Customer Service
Client Communication
Financial Reporting
Microsoft Office
Oracle Cloud
Cleaning Inspections

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Vendor Management
Contract Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Incident Reporting
Personal Protective Equipment
Cleaning Inspections
Contractor Coordination
Client Communication
Microsoft Office
Oracle Cloud
Facilities Management
Service Coordination

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