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Added 8 mins ago
B
Client Director
BGIS
Montreal, QC
- Full-time
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that…
Added 8 mins ago
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Director Major Capital Projects 1
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Director, Major Capital Projects is a key leader in Saskatchewan health care, responsible for the planning, delivery, and oversight of complex capital initiatives that…
Added 8 mins ago
WM
Route Driver CDL-B
Waste Management, Inc. (WM)
Dartmouth, NS
- Full-time
…and supply delivery. Provides the highest level of customer service possible at all times. May also transport waste from either a WMHS location or customer location, to a transfer location…
Added 8 mins ago
EG
Licensed Optician Full & Part Time-Orleans,ON-LensCrafters
EssilorLuxottica Group
Orleans, ON
- Part-time
LensCrafters is part of EssilorLuxottica, a global leader in the design, manufacture and distribution of world-class vision care products, including iconic eyewear, advanced lens technology…
Added 8 mins ago
TA
SALES LEAD - PART TIME
The Aldo Group Inc / Le Groupe Aldo Inc.
Mississauga, ON
- Part-time
6 months of hands-on management experience in retail or service
Added 8 mins ago
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ServiceNow Cyber Sales Executive (Senior Manager)
Deloitte
Toronto, ON
- Full-time
…develop relationships with ServiceNow, our leadership and client service partners, Senior Executives in target companies, to identify opportunities that will generate top-line…
Added 8 mins ago
BO
Senior Developer, Dynamics 365 and Power Platform
Bank of Canada
Toronto, ON
- Full-time
Further, you will have the full support of your leader and teammates to enhance your skills, experiment, and further your career through our customizable Learning & Development programs…
Added 8 mins ago
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Home Medical Equipment Delivery Driver
Linde
Bathurst, NB
- Full-time
Work various shifts, including days, evenings, weekends, and holidays, and be available for after-hours and on-call emergency service
Added 8 mins ago
C
Warehouse Associate
CDN
Fort St. John, BC
- Full-time
CDN is a recognized industry leader in the energy services sector. CDN is a full-service provider with expertise in E&I maintenance, renewables/solar, major projects, combustion & emissions…
Added 8 mins ago
ES
Maintenance Generalist - Toronto
Equans Services Canada & US
Toronto, ON
- Temporary
The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.
Added 8 mins ago
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Senior Delivery Lead, Strategic Accounts
Monks
Toronto, ON
- Full-time
Leverage your understanding of programmatic platforms and managed-service media operations to advise clients on best practices, performance opportunities, and technology solutions.
Added 8 mins ago
DG
General/Helper Food Services Clerk - Part Time Weekends
Dexterra Group
Mississauga, ON
- Part-time
As a General Helper/Food Service Clerk, reporting to the Food Services Director, you will perform a variety of clerical tasks within the food services function. This position requires…
Added 8 mins ago
D
Senior Consultant or Manager, Zero Trust Architecture
Deloitte
Toronto, ON
- Full-time
Networks: segmentation, Secure Service Edge (SSE), Zero Trust Network Access (ZTNA), Software-Defined Wide Area Network (SD-WAN) and Network Access Control (NAC)
Added 8 mins ago
CG
IFM Lead
Compass Group Canada
Mississauga, ON
- Full-time
…services. You will serve as the primary onsite operational leader, overseeing service delivery, client relationships, workplace experience, vendor management, and operational performance…
Added 8 mins ago
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Media Production Systems Architect (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Behind the scenes, but ahead of the curve: help us develop the next-generation public service media organization.
Added 8 mins ago
Assistant Controller - PFC Canada
PACCAR
Mississauga, ON
PACCAR is a Fortune 200 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally…
Added 8 mins ago
Mechanical Intern
Dana Incorporated
Boucherville, QC
Dana is a global leader in the supply of highly engineered driveline, sealing, and thermal-management technologies that improve the efficiency and performance of vehicles with both…
Added 8 mins ago
Shift Leader
Red Robin Canada Team Members
Maple Ridge, BC
As a Shift Leader, you’ll work alongside the restaurant team while helping lead the shift and maintain strong operational standards.
Added 8 mins ago
A
Sr AI Architect
Accenture
Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Beyond client delivery, you will be recognized as a thought leader and leading authority in AI - staying at the forefront of the latest research, emerging standards, industry innovations,…
Added 8 mins ago
Manager, Canadian Tax
ASSA ABLOY
Toronto, ON
Work closely to manage relationships with external tax advisors and service providers.
Added 8 mins ago
PF
Assistant Controller - PFC Canada
PACCAR Financial Corp.
Mississauga, ON
- Full-time
PACCAR is a Fortune 200 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally…
Added 8 mins ago
DG
General/Helper Food Services Clerk
Dexterra Group
Mississauga, ON
- Full-time
As a General Helper/Food Service Clerk, reporting to the Food Services Director, you will perform a variety of clerical tasks within the food services function. This position requires…
Added 8 mins ago
P
Retail Operations Lead
PetSmart
Guelph, ON
- Full-time
Leads and directs associates when acting as the leader on duty.
Added 8 mins ago
M
Visual Merchandiser - Full Time
MEC
Nanaimo, BC
- $20.4 to $23 CAD / hour
- Full-time
…even lets you try out gear for yourself, self-directed and leader-based training, and a host of other perks and advantages tailored to those who love the…
Added 8 mins ago
JI
Bureau de la transformation numérique / Digital Transformation Office - Responsable de l’IA / AI Lead
JAM Industries
Baie-D'Urfé, QC
- Full-time
…fidèle à notre mission première d’offrir UNIQUEMENT le meilleur service à la clientèle…

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 4, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, contractors, vendors, and service contracts, ensuring requests and preventive maintenance are completed on time. Supports health and safety compliance, client communications, invoice review, purchase orders, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventive Maintenance Coordination
Tendering
Health And Safety Compliance
Incident Reporting
Customer Service
Client Communication
Financial Reporting
Microsoft Office
Oracle Cloud
Cleaning Inspections

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Vendor Management
Contract Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Incident Reporting
Personal Protective Equipment
Cleaning Inspections
Contractor Coordination
Client Communication
Microsoft Office
Oracle Cloud
Facilities Management
Service Coordination

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