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Added 12 mins ago
D
Delivery coordinator, Project management
Desjardins
Montreal, QC
- Full-time
Supervise and coordinate contributors involved in delivering the application and technology component. Ensure team performance and quality control and identify project-specific standards,…
Added 12 mins ago
C
Senior Service Designer
Citi
Mississauga, ON
- Full-time
Plan, conduct, and synthesize qualitative stakeholder and end‑user discovery research independently or in partnership with the Research team.
Added 12 mins ago
C
Director, Information Security, Ongoing Monitoring
CIBC
Toronto, ON
- Full-time
You are a caring and accountable leader. You have experience developing and implementing strategic team goals. You have experience coaching employees and inspiring successful team…
Added 12 mins ago
MF
Sales Development Representative
Magnet Forensics
Waterloo, ON
- Full-time
…motivated by healthy competition and you’re eager to be the leader of a winning group or team. You display resiliency when faced with adversity, and ultimately, you are naturally curious,…
Added 12 mins ago
WM
Box Truck Driver
Waste Management, Inc. (WM)
Winnipeg, MB
- Full-time
Whether you're driving routes, operating equipment or helping deliver essential services, you'll be part of a team that values hard work, safety, professionalism and looking out for one…
Added 12 mins ago
Vice President, Finance & CFO
GrandBridge Energy Inc.
Cambridge, ON
We are seeking an accomplished and forward-thinking leader with the strategic insight, financial acumen, and executive presence to help guide the Corporation through a period of continued…
Added 12 mins ago
BC
Commercial Manager
Bird Construction
Edmonton, AB
- Full-time
Commercial ManagerAs a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the…
Added 12 mins ago
BC
Site Labour Relations Manager
Bird Construction
Regina, SK
- Full-time
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects…
Added 12 mins ago
B
Facility Manager II
BGIS
Toronto, ON
- Full-time
BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling…
Added 13 mins ago
MM
Oliver Wyman Actuarial - Manager - Life Practice
Marsh McLennan
Toronto, ON
- Full-time
…on high-impact engagements. You will serve as the day-to-day leader on complex client projects, bringing strong life insurance financial reporting and capital management expertise while…
Added 13 mins ago
JE
Industrial Electrician
Johnson Electric
Mississauga, ON · Canada - FPS Mississauga (General)
- Full-time
Join Our Team as an Electrician at Johnson Electric!
Added 13 mins ago
TH
Human Resources Manager- Windsor East
The Home Depot
Windsor, ON
- Full-time
Position Purpose: To act as a business leader who builds an engaged workforce that meets current & future needs in response to our business trends using the Home Depot values to guide all…
Added 13 mins ago
TH
CUSTOMER EXPERIENCE MANAGER- MEDICINE HAT
The Home Depot
Medicine Hat, AB
- Full-time
Customer Experience Managers (CXM) are members of the store leadership and management team, overseeing execution of store standards across the entire store, including customer service,…
Added 13 mins ago
IN
e-Emphasys ERP Techno-Functional Expert
IKO North America
Mississauga, ON
- Full-time
IKO Industries Ltd. is a market leader in the manufacturing of roofing and building materials. IKO is a Canadian owned and operated business with production facilities worldwide and has…
Added 28 mins ago
QC Inspector
E.S. FOX LIMITED
Hamilton, ON
Our office in Hamilton, ON, is looking for a QC Inspector to join our team.
Added 28 mins ago
Assistant Sales Trainee Manager
Sherwin-Williams
Regina, SK
…allowing you to understand the significant part you’ll play in the team’s success. You will grow the company’s market share by selling to large, commercial users such as painting…
Added 28 mins ago
Ready-Mixed Concrete Truck Operator (NCR)
Amrize
Renfrew, ON
Drive for the Premiere Ready-Mix Provider. This isn't just a driving job; it's a career with Amrize Canada Inc., a leader in the Ontario construction industry. We are looking for dedicated…
Added 28 mins ago
QC - ASSISTANT STORE MANAGER
The Aldo Group Inc / Le Groupe Aldo Inc.
LaSalle, QC
…amazing store experience. You lead by example, inspire your team to hit sales goals, and make every customer feel their best walking out the…
Added 28 mins ago
MC
Sales Merchandiser - Part Time
Merchandising Consultants Associates
Miramichi, NB
- $16.5 to $17 CAD / hour
- Part-time
- Contract
MCA is a proudly Canadian owned and operated leader in retail merchandising and in-store execution. We partner with Canada and the USA’s top brands, delivering exceptional service that…
Added 28 mins ago
W
Project Engineering Manager
Wood
Vancouver, BC
- $135,000 to $175,000 CAD / year
- Full-time
Wood is currently seeking a Project Engineering Manager to join our Minerals & Metals team in Saskatoon, SK, Vancouver, BC or in Burlington, ON. The Project Engineering Manager will plan,…
Added 28 mins ago
Operations Engineering Specialist
Celestica International LP
Toronto, ON
May influence others outside of team to ensure goals are met and resolves conflicts in an effective manner. Receives guidance primarily on unique, unusual, or controversial problems or…
Added 28 mins ago
Assistant Public Trustee - Finance
Government of Alberta
AB
The Office of the Public Guardian and Trustee (OPGT) is seeking an accomplished financial leader to join as the Assistant Public Trustee – Finance.
Added 28 mins ago
T
Parts store clerk
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Full-time
At Techo-Bloc, quality isn’t just a final check - it’s a mindset built into everything we do. We’re a leader in high-end landscaping products across North America, and we’re proud of our…
Added 28 mins ago
OH
Care Coordinator - Complex
Ontario Health atHome
Hanover, ON
- Full-time
…patient-centered care – and be supported by our collaborative team that includes over 9,000 regulated health care and other…
Added 28 mins ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Fredericton, NB
- Full-time
You will work with a diverse WSP project team to coordinate and manage the projects in all aspects and phases. You will be responsible to monitor and control the project progression to…

BGIS

Bilingual Property Services Coordinator (ENG/FR)

Gatineau, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 4, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 4, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, contractors, vendors, and service contracts, ensuring requests and preventive maintenance are completed on time. Supports health and safety compliance, client communications, invoice review, purchase orders, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventive Maintenance Coordination
Tendering
Health And Safety Compliance
Incident Reporting
Customer Service
Client Communication
Financial Reporting
Microsoft Office
Oracle Cloud
Cleaning Inspections

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Vendor Management
Contract Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Incident Reporting
Personal Protective Equipment
Cleaning Inspections
Contractor Coordination
Client Communication
Microsoft Office
Oracle Cloud
Facilities Management
Service Coordination

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