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BGIS

Bilingual Space Planner & Move Manager (ENG/FR)

Toronto, ON, Canada

Pay: This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum.
Job type: Full-time
Posting language: English
Posted: Sep 21, 2026

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Original job description

SUMMARY

The Space Planner & Move Manager ensures the effective management of space occupied by an assigned Client, assists in developing strategic occupancy plans & forecasts and develops options to achieve client occupancy needs. The Planner provides options with timelines, estimated cost and development scope. Options are developed in support of occupancy planning and in response to Client business needs. The incumbent works with internal BGIS, Client and vendors, as required, to ensure timely, successful implementation of space & occupancy planning initiatives

KEY DUTIES & RESPONSIBILITIES

Occupancy Planning

Identifies priority needs or planned changes, relocation or renewals, as needed in support of achieving Client business needs.
Prioritization and plans are made in alignment with overall occupancy and space standards and strategies.
Develops short- and long-range facility utilization plans, including space and headcount forecasting and space allocations having regard to reducing cost of space to the Client and ensuring that existing vacancies are utilized before additional commitments are made.
Creates “What If” scenario planning, portfolio/space modelling as required.
Produces 3D renderings / visualizations / presentations.
Baseline existing facilities to determine square footage (rentable and useable) and lease terms and expirations (as required).
Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers.
Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client.
Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.
Ensures proper and timely project- and administrative-related reporting and systems inputs.
Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations.
Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance).
Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.
Manages expectations and needs of Client user groups without compromising Client or BGIS objectives.
Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes.
Performs other duties, as assigned.

Occupancy Reporting/Analysis

Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers.
Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client.
Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.
Ensures proper and timely project- and administrative-related reporting and systems inputs.

Continuous Improvement

Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations.
Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance).
Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.

Other

Manages expectations and needs of Client user groups without compromising Client or BGIS objectives.
Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes.
Performs other duties, as assigned.

KNOWLEDGE & SKILLS

Software proficiencies related to the assignment – Microsoft Office applications, AutoCAD; CAFM; Sketchup,etc.
Ability to create 3D renderings and visualizations / presentations.
Experience in facilities office planning and general knowledge of real estate business.
General understanding of leasing structures.
Strong working knowledge of project management, design, move management, construction and scheduling as well as knowledge of various furniture systems, interiors, materials, and finishes.
Knowledge of and experience with industry standards and regulations.
Strong organizational and time management skills. Ability to manage multiple assignments simultaneously.
Results-oriented.
Strong client service / management skills.
Strong interpersonal skills.
Excellent verbal and written communication skills, including presentation, documentation and report writing skills.
Strong analytical, problem solving and conflict management skills.
Ability to assist with RPF bid document submissions.
Develop client case studies for marketing materials.
Thorough knowledge of building code.
IWMS and/or space management tool for occupancy planning.

Licenses and/or Professional Accreditation

Interior Design is required.
NCIDQ, LEED AP, BCIN, MCR, Bill 124 would be considered an asset.

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Space Planner & Move Manager is responsible for developing strategic occupancy plans, forecasts, and space utilization options to meet client business needs. They coordinate with internal teams and vendors to implement space planning initiatives while ensuring cost-effectiveness and adherence to standards.

Requirements

Candidates must possess a background in interior design and proficiency in software such as AutoCAD, CAFM, and Sketchup. Strong project management, communication, and analytical skills are required, along with knowledge of building codes and real estate business practices.

Skills

Space planning
Move management
AutoCAD
CAFM
Sketchup
3D rendering
Facility utilization
Project management
Interior design
Building code
Occupancy planning
Strategic planning
Portfolio modeling
Conflict management
Report writing
Client services

Visa sponsorship

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Keywords

Space Planning
Move Management
AutoCAD
CAFM
Sketchup
3D Rendering
Facility Management
Real Estate
Project Management
Interior Design
Building Code
Occupancy Planning
Strategic Planning
Portfolio Modeling
Conflict Management
Report Writing
Client Services
IWMS
NCIDQ
LEED AP
BCIN
MCR
Bill 124
Leasing
Construction
Scheduling
Furniture Systems
Sustainability
Data Analysis
Microsoft Office

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