Bilingual Space Planner & Move Manager (ENG/FR)
- Toronto, ON, Canada
This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. · Full-time
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Job details
- Pay
- This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum.
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Summary
JOB DESCRIPTION
The Space Planner & Move Manager ensures the effective management of space occupied by an assigned Client, assists in developing strategic occupancy plans & forecasts and develops options to achieve client occupancy needs. The Planner provides options with timelines, estimated cost and development scope. Options are developed in support of occupancy planning and in response to Client business needs. The incumbent works with internal BGIS, Client and vendors, as required, to ensure timely, successful implementation of space & occupancy planning initiatives
Key Duties & Responsibilities
Occupancy Planning
JOB DESCRIPTION
The Space Planner & Move Manager ensures the effective management of space occupied by an assigned Client, assists in developing strategic occupancy plans & forecasts and develops options to achieve client occupancy needs. The Planner provides options with timelines, estimated cost and development scope. Options are developed in support of occupancy planning and in response to Client business needs. The incumbent works with internal BGIS, Client and vendors, as required, to ensure timely, successful implementation of space & occupancy planning initiatives
Key Duties & Responsibilities
Occupancy Planning
- Identifies priority needs or planned changes, relocation or renewals, as needed in support of achieving Client business needs.
- Prioritization and plans are made in alignment with overall occupancy and space standards and strategies.
- Develops short- and long-range facility utilization plans, including space and headcount forecasting and space allocations having regard to reducing cost of space to the Client and ensuring that existing vacancies are utilized before additional commitments are made.
- Creates “What If” scenario planning, portfolio/space modelling as required.
- Produces 3D renderings / visualizations / presentations.
- Baseline existing facilities to determine square footage (rentable and useable) and lease terms and expirations (as required).
- Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers.
- Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client.
- Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.
- Ensures proper and timely project- and administrative-related reporting and systems inputs.
- Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations.
- Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance).
- Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.
- Manages expectations and needs of Client user groups without compromising Client or BGIS objectives.
- Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes.
- Performs other duties, as assigned.
- Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers.
- Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client.
- Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.
- Ensures proper and timely project- and administrative-related reporting and systems inputs.
- Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations.
- Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance).
- Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.
- Manages expectations and needs of Client user groups without compromising Client or BGIS objectives.
- Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes.
- Performs other duties, as assigned.
- Software proficiencies related to the assignment – Microsoft Office applications, AutoCAD; CAFM; Sketchup,etc.
- Ability to create 3D renderings and visualizations / presentations.
- Experience in facilities office planning and general knowledge of real estate business.
- General understanding of leasing structures.
- Strong working knowledge of project management, design, move management, construction and scheduling as well as knowledge of various furniture systems, interiors, materials, and finishes.
- Knowledge of and experience with industry standards and regulations.
- Strong organizational and time management skills. Ability to manage multiple assignments simultaneously.
- Results-oriented.
- Strong client service / management skills.
- Strong interpersonal skills.
- Excellent verbal and written communication skills, including presentation, documentation and report writing skills.
- Strong analytical, problem solving and conflict management skills.
- Ability to assist with RPF bid document submissions.
- Develop client case studies for marketing materials.
- Thorough knowledge of building code.
- IWMS and/or space management tool for occupancy planning.
- Interior Design is required.
- NCIDQ, LEED AP, BCIN, MCR, Bill 124 would be considered an asset.
More about this job
Responsibilities
The Space Planner & Move Manager is responsible for developing strategic occupancy plans, managing space utilization, and overseeing relocation initiatives for clients. They analyze CAFM data, create 3D visualizations, and collaborate with internal teams and vendors to ensure efficient facility usage.
Requirements
Candidates must hold a professional qualification in Interior Design and possess strong proficiency in AutoCAD, CAFM, and Microsoft Office. Experience in facilities office planning, knowledge of building codes, and excellent interpersonal skills are essential for this role.
Skills
- Space planning
- Move management
- AutoCAD
- CAFM
- Sketchup
- 3D rendering
- Facilities management
- Project management
- Interior design
- Building code
- Occupancy planning
- Strategic planning
- Conflict management
- Analytical skills
- Communication skills
- Time management
Visa sponsorship
Not detected in the job text
Categories
- Construction
- Management & Leadership
- Art & Design
- Consulting
- Administrative
Keywords
- Space Planning
- Move Management
- AutoCAD
- CAFM
- Sketchup
- 3D Rendering
- Interior Design
- Facilities Management
- Real Estate
- Leasing
- Project Management
- Construction
- Furniture Systems
- Building Code
- Occupancy Planning
- Strategic Planning
- Portfolio Modeling
- IWMS
- NCIDQ
- LEED AP
- BCIN
- MCR
- Bill 124
- Cost Analysis
- Reporting
- Client Services
- Sustainability
- Conflict Management
- Presentation Skills
- Documentation