Financial Shared Services Representative

Markham, ON, Canada

This is a regular, full-time position with a salary range of $44,303 - $52,121 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $44,303 - $52,121 per annum.
Job type: Full-time
Apply by: Dec 9, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Summary

JOB DESCRIPTION

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal policies, process, and work instructions.

Key Duties & Responsibilities

Accounts Payable Processing

Processes accounts payable payments in accordance to established processes
Communicates with concerned parties such as business, sourcing, and suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
Liaises with business unit leaders to obtain approval for invoices and payments
Handles scanned documentations and captures missing invoice data
Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements. Cancel and reject invoices to the supplier for invoices that do not meet requirements.
Ensures appropriate accounting codes to the documents according to business unit and expense/cost element type
Ensures correct mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy. Identifies errors and liaises with appropriate concerned parties for resolution. Escalates where required
Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with concerned parties and management for resolution
Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
Enters accounts payable transactions into accounting systems

Payment Process

Processes payments on a timely basis and in accordance to policy, process, and work instructions.
Ensures proper payment authorization
Safeguard payment documents

Vendor Set up Process

Processes vendor set up requisitions and ensures proper approval and set up.

Audit Support

Files, maintains and retrieves documentations for audit support

Knowledge & Skills

Community college diploma preferably in accounting with up to three years of related experience
Clerical accounting/accounts payable work experience
Understanding of sales tax rules
Ability to execute work according to established procedures
Ability to identify and resolve accounts payable issues and discrepancies
Ability to perform basic mathematical calculations – addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
Ability to process a high volume of data keying requiring strong attention to detail and accuracy
Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
Ability to exercise judgment
Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications

Licenses and/or Professional Accreditation

None required

This is a regular, full-time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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Responsibilities

Processes accounts payable invoices and payments accurately and on time, including validation, coding, approvals, vendor setup, and payment authorization. Resolves discrepancies with business units and suppliers, escalates issues when needed, and maintains documentation for audit support.

Requirements

A community college diploma, preferably in accounting, and up to three years of related experience are preferred, along with clerical accounting or accounts payable experience. Candidates should understand sales tax rules, follow established procedures, use accounting systems and Microsoft Office, and demonstrate accuracy, communication, judgment, and basic mathematical skills.

Skills

Accounts Payable Processing
Payment Processing
Invoice Validation
Vendor Setup
Accounting Systems
Accounting Coding
Sales Tax Rules
Data Entry
Mathematical Accuracy
Discrepancy Resolution
Document Compliance
Audit Support
Microsoft Excel
Microsoft Office
Attention to Detail
Communication

Visa sponsorship

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Keywords

Accounts Payable
Payment Processing
Invoice Processing
Vendor Setup
Accounting Systems
Accounting Codes
Sales Tax
Invoice Validation
Payment Authorization
Data Entry
Document Compliance
Audit Support
Microsoft Excel
Microsoft Office
Transactional Accounting
Discrepancy Resolution
Approval Exceptions
Supplier Communication
Business Unit Coordination
Mathematical Accuracy

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